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Employment

About the BAC

The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.

Open Positions

Systems Librarian;  Administrative Assistant to EducationCoordinator of Education Distance Programs; Library Clerk; Communications and Media Intern; and Development Intern

 

Systems Librarian

 The position of Systems Librarian is a full-time, exempt position of 40 hours per week providing technical support and oversight of library systems. The Systems Librarian manages all computer technology services, including the Voyager integrated library system. This position reports to the Library Director.

I. Responsibilities and Duties

  • Administer the Library's integrated library system (Voyager), including maintenance, upgrades, troubleshooting, customizations, and end user support
  • Work with the BAC's Information Technology Department to ensure adequate system backups, production of appropriate reports and statistics, and resolution of any additional server-related issues
  • Maintain positive working relationship with vendor to report, monitor, and resolve system problems, and to plan and schedule training and system upgrades as needed
  • Investigate, select, (in conjunction with other Library staff) and implement new software technologies to enhance Library resources and services, including planning for future ILS system
  • Maintain, upgrade and customize Serials Solutions 360Link
  • Work closely with the BAC's Information Technology staff to maintain and customize locally developed Article ILL management platform
  • Assist with technical aspects of LibGuides implementation and maintenance
  • Work with Associate Director on circulation and borrowing issues
  • Monitor and customize SenSource people counting system and VeaView reporting software.
  • Manage statistics for Library in conjunction with Library Director and Associate Director
  • Participate in special projects as necessary
  • Provide reference service at the circulation desk up to 12 hours per week

II. Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

III. Qualifications

  • ALA accredited MLS or MLIS required +2 years experience
  • Must have experience with an integrated library system, preferably Voyager
  • Website development experience (HTML, CSS). Modifying aesthetics of Web Voyage
  • Working knowledge of web development languages: PHP, PERL preferred
  • Experience with XSLT templates
  • Experience with Microsoft Access reporting
  • Familiarity and facility with software application programs is essential
  • Demonstrated enthusiasm and aptitude for acquiring new technical skills

IV. Requirements

  1. Must be able to work one evening per week
  2.  Must be able to speak clearly and understand spoken communication
  3. Must be flexible in terms of position description duties and responsibilities

Submit resume and cover letter as one document for Systems Librarian.

 

 Administrative Assistant to Education

The position of Administrative Assistant is a full-time position of 40 hours per week in the Education Department. The position is scheduled with the hours of Monday–Thursday 11:30 am–7:30 pm and Friday 9 am–5 pm. The Administrative Assistant performs a wide range of organizational, logistical and administrative duties. This person will support the Education Department Team, the Provost and the Deans. The position includes evening and some weekend hours and reports to the Executive Assistant of the Provost.


Responsibilities

  • The Administrative Assistant to the Education Department knows the formal and informal departmental goals, standards, policies and procedures that will include some familiarity of other departments within the College. He/She is sensitive to the interrelationship of both people and functions within the department.
  • Share departmental duties with other team members, such as answering telephones, resolving problems, directing visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Assist the Executive Assistant to the Provost with the logistics of the faculty orientations and other projects as needed.
  • Support the deans and directors with the scheduling and coordinating of meetings for the respective schools and programs.
  • Responsible for booking travel reservations for faculty, staff and student travel programs.
  • Assist the faculty with collecting, organizing and distributing student work as necessary.
  • Responsible for the collection of faculty bios and syllabi.
  • Responsible for creating, maintaining and updating departmental databases.
  • Record meeting minutes as requested.
  • Coordinate the honoraria payments of the freehand models.
  • Responsible for photocopying and scanning requests.
  • Process reimbursements and check requests.
  • Track and maintain the office supply inventory, including the processing of orders.
  • Mange the processing of all food orders for events and meetings.
  • Manage the faculty mailboxes.
  • Prepare, distribute and collect Faculty Evaluations.
  • Support fellow members of the Education Department Team as needed.
  • In accordance with the Executive Assistant to the Provost oversees and/or performs a range of diverse activities for the department; serves as a central point of contact with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the Education Department.
  • Gallery Exhibits—assist gallery coordinator when needed.
  • Serve as a website content provider for the different schools and programs within the institution.
  • Assist the Education Department Team with Portfolio Review, Accreditations, and other college-wide projects.
  • Other duties and projects as requested.

Standards of Professionalism
A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.


Qualifications

  • Bachelor's degree required.
  • Exceptional communication (written and verbal), organizational, and interpersonal skills.
  • High level of computer literacy (Microsoft office suite, Adobe, and database experience).
  • Ability to work well independently as well as collaboratively, to take initiative, and to maintain collegiality.
  • Productivity under pressure.
  • Strong attention to detail.
  • Sensitivity to confidential information.
  • Ability to multitask.

Requirements

  • Must be able to work evenings.
  • Must be able to speak and write clearly and understand verbal and written communication.

Submit resume and cover letter as one document for Administrative Assistant of Education.

Coordinator of Education Distance Programs

The position of Coordinator of Education Distance Programs is a full-time position of 40 hours per week providing administrative support to the School of Design Studies, the School of Architecture, and Education Department. This position is responsible for the maintenance of student and faculty information as well as general support of the Design Studies and Architecture programs. The ideal candidate would be comfortable with being a collaborator who could be proactive and independent. This individual is responsible for general support of Education functions as a member of the Education Support Services Team. The position reports to the Executive Assistant to the Provost. The position includes some evening and weekend hours.

RESPONSIBILITIES AND DUTIES

The primary responsibility of this position will be to the Schools of Design Studies (B below) and Architecture (C below) including those responsibilities designated for the Education Department (A below) that are applicable to Design Studies and Architecture. Responsibilities to the Education Department (A below) will be fulfilled as time is available.
Knows the formal and informal departmental goals, standards, policies and procedures that include a familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.

Education Department Responsibilites (applicable to all schools)

General
  • Greet, direct and troubleshoot for visitors to the Education Department.
  • Provide assistance with data entry of faculty evaluations, faculty payroll, and other data-collection projects as directed.
  • Coordinate collection and distribution of student work.
  • Participate in Education Department weekly staff meetings and monthly all staff meetings.
  • Coordinate efforts to centralize the filing system, including faculty files, syllabi.
  • Schedule appointments as requested by Directors.
  • Gather data for department research projects as needed.
  • Assist with departmental mailings as needed.
  • As a member of the Education Department Program Support Team, provide support for other members of the Education Department as needed.
  •  Other duties and projects as requested.
Faculty Support
  • Gathering information on faculty hired for the department - resumes, tax information, and from where the faculty are recruited.
  • Provide support activities for the department such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Assist in maintaining web-based syllabi materials including digital images, text and e-bibliographies, web content for CMS and IQ Web information.
Financial Records
  • Assist with expense reimbursement and check requests
  • Track GL as directed
  • Manage faculty events such as Faculty meetings, including scheduling, distributing announcements, and food/beverage
Portfolio Review: Team Effort
  • Support Directors by coordinating logistics and materials for portfolio forum and workshops
  • Support Directors by coordinating logistics and materials for portfolio review calibration sessions
  • Coordinate food needs for each portfolio review event
  • Participate in event coverage as needed

School of Design Studies Responsibilities

In addition to performing the general Education Department Responsibilities, the following responsibilities are specific to the School of Design Studies:

Master of Design Studies (MDS) Support

1. Monitor and coordinate the MDS calendar to ensure that all activities, including submission and review of new student applications, course registration and related activities, Intensive week activities, MDS faculty meetings, and other meetings and events are conducted in conjunction with the school-wide calendar.
2. Manage the annual schedule of communications to MDS students concerning Intensive preparation and schedules, course selection and registration, academic deadlines, etc.
3. Provide general planning and coordination for January and August Intensives.

a. Interface with internal offices of Operations, Facilities and Media Services to ensure that appropriate services and equipment are provided for Intensive events (i.e., set-up, audiovisual needs, etc.).
b. Interface with external parties including catering and rental furniture companies for Intensive events as well as contacts at contracted hotel regarding housing for students and faculty
c. Facilitate Orientation sessions for new and returning students in all programs.
d. Prepare and collect materials to be distributed to students at orientation including schedules, photo releases, field trip waivers, access cards, keys, etc. Collect BAC owned materials at end of Intensive week.
e. Track Intensive expenses for budget planning purposes

4. Serve as first point of contact for MDS students in their dealings with Registrar, Bursar, and Financial Aid staff.
5. Assist the School's Dean and Education Directors with monitoring the academic progress of MDS students by updating their curriculum worksheets (Excel files).
6. Provide administrative support to MDS faculty.
7. Maintain files of MDS faculty bios.

Bachelor of Design Studies (BDS) Support

1. Monitor and coordinate the BDS calendar to ensure that all activities are conducted in conjunction with the school-wide calendar.
2. Assist the school's Dean and Education Directors with monitoring the academic progress of BDS students by updating their curriculum worksheets (Excel files).
3. Assist the school's Dean and Education Directors with management and administration of BDS Practicum (internship) program. This generally includes:

a. Communicating with students about Practicum requirements and opportunities.
b. Maintaining Practicum mentor bios and availability to work with students.
c. Receiving and logging student applications for Practicum credit.
d. Assisting in the assignment and coordination of student and mentor.
e. Monitoring student progress through the Practicum by maintaining on-going communication with each Practicum mentor and student.
f. Scheduling student Practicum presentations.

School of Design Studies Support

1. Assist in review and revisions of Design Studies website and publications as needed.
2. Schedule and attend meetings, including monthly BAC staff meetings, weekly Design Studies Management Team meetings, Design Studies Task Force meetings, Institutional Calendar Committee meetings, Information Technology meetings, and other meetings as needed.
3. Establish and maintain internal departmental student records filing system.
4. Coordinate collection of student data from administrative records (Power Campus) and Registrar office records.
5. Assist in planning and scheduling Design Studies functions, meeting and other activities.
6. Provide administrative support to Design Studies staff and faculty as requested.
7. Maintain files of Design Studies faculty bios.
8. Other tasks assigned by the Dean, School of Design Studies
9. Update the School of Design Studies web pages.

School of Architecture Responsibilities

In addition to performing the general Education Department Responsibilities, the following responsibilities are specific to the School of Architecture:

Distance Master of Architecture (DM.Arch) Support

1. Monitor and coordinate the DM.Arch calendar to ensure that all activities, including submission and review of new student applications, course registration and related activities, Intensive week activities, DM.Arch faculty meetings, and other meetings and events are conducted in conjunction with the school-wide calendar.
2. Manage the annual schedule of communications to DM.Arch students concerning Intensive preparation and schedules, course selection and registration, academic deadlines, etc.
3. Provide general planning and coordination for January and August Intensives.

a. Interface with internal offices of Operations, Facilities and Media Services to ensure that appropriate services and equipment are provided for Intensive events (i.e., set-up, audiovisual needs, etc.).
b. Interface with external parties including catering and rental furniture companies for Intensive events as well as contacts at contracted hotel regarding housing for students and faculty.
c. Facilitate Orientation sessions for new and returning students in all programs.
d. Prepare and collect materials to be distributed to students at orientation including schedules, photo releases, field trip waivers, access cards, keys, etc. Collect BAC owned materials at end of Intensive week.
e. Track Intensive expenses for budget planning purposes.

4. Serve as first point of contact for DM.Arch students in their dealings with Registrar, Bursar, and Financial Aid staff.
5. Provide administrative support to DM.Arch faculty.
6. Maintain files of DM.Arch faculty bios.
7. Update the DM.Arch web pages.

School of Architecture Support

1. Assist in review and revisions of Architecture website and publications as needed.
2. Schedule and attend meetings.
3. Provide administrative support to Architecture staff and faculty as requested.
4. Special projects assigned by the Dean of the School of Architecture.
5. Assist the Dean of School of Architecture with Gallery exhibits (track the budget, work with vendors, call for print pickups, etc.).

STANDARDS OF PROFESSIONALISM

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.
B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.
C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required, master's preferred.
  • Exceptional communication, organizational, and interpersonal skills
  • High level of computer literacy (Windows 2000, Microsoft Word, Microsoft Excel, Microsoft Outlook or other e-mail program, the internet, and database experience)
  • Ability to work well independently as well as collaboratively, to take initiative, and to maintain collegiality and productivity under pressure
  • Strong attention to detail
  • Ability to work on several tasks concurrently.
  • Ability to work evening hours and some weekends during the MDS/DM.Arch Intensives, in particular.

Requirements

A. Must be able to work evenings and some weekends during the MDS/DM.Arch Intensives, in particular.
B. Must be able to speak clearly and understand written and spoken communication.

 Submit resume and cover letter as one document for Coordinator of Education Distance Programs.

 

Library Clerk

 The Library Clerk is a part-time, pre-professional position of 7–19 hours per week that provides assistance in multiple areas of the library including circulation, reference, acquisitions, book processing, and shelving. The Library Clerk reports to the Associate Library Director.


I. Responsibilities and Duties

  • Circulation, shelving, and retrieval of library materials.
  • Fills requests for items on reserve and at storage.
  • Is responsible for library's opening and closing procedures.
  • Provides research and reference assistance to students, faculty, and the public.
  • Provides instruction in the use of library materials, including indexes, reference materials and electronic resources.
  • Assists with maintenance of periodical collection.
  • Assists with the physical processing and maintenance of books.
  • Other projects as assigned.

II. Standards of Professionalism

Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. Everyone should be approached in a way that makes them feel valued as individuals and team members and that takes into account the necessities of work as seen from their perspective.

Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty feel valued and well served by you as a representative of the BAC.

Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of BAC records, but also the ability to discern when it is appropriate to divulge privileged information.

III. Qualifications
BA or previous library experience required. Coursework towards MLS degree is highly desirable. Must be able to work independently and as part of a team. Experience with the literature of architecture or art history is desirable as is experience with information literacy instruction and/or ease with technology and social media.

IV. Requirements

Must be able to work at least one weekday evening and one weekend day with additional hours possible.

V. To Apply

Please submit an online application consisting of a single document containing your cover letter, résumé, and three references.

For questions or additional information regarding this job posting, please contact Kris Liberman at kris.liberman@the-bac.edu. Review of applications will begin immediately and will continue until the position is filled.

Submit resume and cover letter as one document for Libary Clerk.

 

Communications and Media Intern

The Communications Team at The Boston Architectural College is looking for a summer intern to write news stories for our website and to contribute to our social media channels. The ideal candidate is pursuing a degree in communications or journalism and has a strong portfolio of writing. Position would be approximately two days per week, but the hours and schedule can be flexible. We are conveniently located on Newbury Street a block from the Hynes T station.

Responsibilities

  • Write 1–2 news stories per week, including student and faculty profiles, college updates, and stories about student work
  • Contribute fun, engaging posts to Facebook, Instagram, and Twitter
  • Coordinate community engagement events and local calendar listings
  • Administrative tasks and other duties as assigned

Desired Skills

  • Talent for storytelling
  • Ability to write in a professional voice
  • Comfortable interviewing a variety of people for stories
  • Experience managing social media channels (professionally or personally), specifically Facebook, Twitter, and Instagram
  • Basic photo editing skills (resizing, cropping, resolution, etc.)
  • Great organization and attention to detail
  • Interest in photography a bonus

To apply, please submit a cover letter, resume, and writing sample to communications@the-bac.edu.

 

 

Development Intern

The Boston Architectural College seeks a Development Intern to help with a large donor database cleanup project as well as general support for the Office of Institutional Advancement. The Development Intern position is an excellent opportunity for someone interested in the fields of development and fundraising and in learning about data cleanup and the importance of a healthy fundraising database-areas that are essential to the success of all nonprofit organizations.

This position reports to the Development Coordinator and is an up-to-20-hour per week position, starting in Fall 2016 (or sooner, if preferred) with a flexible end date. This position is unpaid, but college credit can be obtained upon request.

Responsibilities and Duties

  • Helps clean up donor and alumni data in the Office of Institutional Advancement's fundraising database, the Raiser's Edge.
  • Cross-references data between the Raiser's Edge, PowerCampus (database used by the Registrar), and paper files/transcripts to confirm alumni and constituent information, and formats and enters data into the Raiser's Edge.
  • Other duties as assigned.

Qualifications

  • Attention to detail and discretion required.
  • Excellent interpersonal and organizational skills required.
  • Computer literacy with a working knowledge of MS Office, especially Excel, required.
  • Knowledge of (or a willingness to learn) the Raiser's Edge preferred.
  • Interest and enthusiasm to learn about Development preferred.

To apply, please submit your resume and cover letter to giving@the-bac.edu with "Development Intern" in the subject line.

 

Statement Of Equal Opportunity Employment

The policy of The Boston Architectural College is to ensure that opportunities in employment are available to all present and prospective staff members on an equal basis depending only on qualifications for employment. As required by law, applicants will be considered without regard for their race, color, gender, sexual orientation, age (except to the extent permitted by law), creed, religion, national original, marital status, Vietnam era veteran status, disabled veteran status, or disability. The BAC commits itself to diversity and encourages its hiring managers to review, recruit, and consider qualified minority, female, persons with disabilities and Vietnam-era veteran candidates.

Inquiries concerning the BAC equal opportunity policy may be referred to the director of Human Resources.