About the BAC
The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.
BAC Open Positions
The College is currently seeking candidates for the positions of:
Academic Advisor; Computing Assistant; Coordinator of Student Life; Executive Assistant, Governance & Development; Materials Librarian
The position of Academic Advisor is a full-time position and provides advisement on the policies and procedures of the degree programs, with special attention to the academic curriculum. Reporting to the Assistant Director of Academic Services and Disability Services Coordinator, this position will require an 11:30 am–7:30 pm schedule Monday–Thursday and 9 am–5 pm on Friday. Occasional weekends may be required for larger campus events.
I. Responsibilities and Duties
A. Student Contact
- Manage case load of up to 250 students across all bachelor and master degree programs.
- Address school, work, and home/family life issues that may impact a student's success at the BAC.
- Assess student needs and make referrals to other BAC offices, as appropriate.
- Direct outside referrals to the Student Assistant Program.
- Provide guidance to students on the policies/procedures of the institution, as outlined in the BAC Catalog.
- Reach out and counsel students who receive Academic Warnings.
- Educate students on the administrative requirements of the Portfolio Review process.
- Advise students regarding the requirements of Practice as they pertain to Academic progression through the curriculum.
- Attend registration days to provide walk-in advisement for students.
- Explain the educational appeals process and advise students when it is appropriate to submit an appeal.
- Assist students in selecting courses appropriate to their needs in the context of an educational sequence.
- Provide educational guidance for timing to sit for Portfolio Reviews.
- Counsel students on appropriateness of add, drop, and withdrawal decisions.
- Advise students on the leave of absence policy and possible academic implications.
Case Management of Students on Probation
- Complete Contract for Educational Progress (CEP) with each student on probation.
- Conduct follow-up meetings as required by CEP.
- Track probation students to report outcomes each semester.
New Student Orientations
- Assist with planning all New Student Orientations (NSO).
- Attend all NSOs and meet individually with students to orient them to the curricular sequence and select their first semester courses.
B. Administrative Duties
- Clearly document meetings with students.
- Maintain student records and abide by confidentiality standards, in compliance with FERPA regulations.
- Act as a liaison for student feedback to the administration through regular meetings with the Director and Advising Staff.
- Attend bi-weekly Student Support Committee Meetings.
- Attend Appeals Committee meetings to provide any additional information to the voting members.
- Conduct Academic Clearances for Portfolio Review and Degree Project/Thesis eligibility.
- Assist with Phone Support during registration weeks.
II. Standards of Professionalism
- Team and Interpersonal skills: Success in this position requires positive relationships with other team members.
- Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.
- Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.
- Bachelor degree required. Master degree in related field preferred. 1-3 years of full-time experience in higher education preferred.
- Familiar with curricular advisement at the bachelor and master level, preferred.
- Able to guide students toward an appropriate educational path that will vary from student to student.
- Must be a perceptive and intuitive listener who is also comfortable enforcing school policy and procedures.
- Must be willing to appropriately address school, work, and home/family life issues as they pertain to success at the BAC.
- Will provide suggestions and be an active member in the growth of the academic advising program.
- This position will require an 11:30 am–7:30 pm schedule Monday–Thursday and 9 am–5 pm on Friday. Occasional weekends may be required for larger campus events.
- Must be able to speak clearly and understand spoken communication.
- Must be flexible in terms of position description duties and responsibilities.
The Computing Assistant position is a part-time position (15–30 hrs/week) that provides technical computing support for staff, students, and faculty. Responsibilities include provide Tier 1 help desk support for a variety of calls from students, faculty, and staff, ensure the proper operation of lab computer and peripheral equipment, maintain computing environment which includes repairing hardware, installing and troubleshooting software, check out lab equipment, track all cases through ticketing system, and other tasks as assigned.
Qualifications and Requirements: Help desk experience in a Windows environment, commitment to customer service, some moderate lifting (up to 40 lbs.) is required, well-organized, strong communication skills, both oral and written, excellent interpersonal skills, ability and willingness to work evening and weekend hours, and ability to be on time and accountable.
Submit resume and cover letter as one document for Computing Assistant
Coordinator of Student Life
The position Coordinator of the Office of Student Life is a full time non-exempt position of 40 hours per week providing support for the Office of Student Life (OSL hours are flexible, and include some evening and weekend hours corresponding to events). This position reports to the Dean of Students. This position has responsibilities in three main areas: publicity of student events, project/event coordination, and administrative support for various projects.
Responsibilities and Duties
- Create a welcoming visible presence for the department. Serve as point of contact for faculty, staff, and students on email, on the telephone and in person. Answer inquiries.
- Promote community events, both off campus and on, through the Student Development Blog, and BAC News (all-student weekly emailed newsletter), BAC social media, BAC website, and BAC plasma screen. Coordinate the promotion of campus events through several other social media channels at the BAC, innovative and traditional printed media, and other forms of appropriate communication to the campus community.
- Coordinate, in conjunction with student leaders and the Office of Student Life all aspects of student extracurricular events and traditions such as New Student Orientation (NSO) social events, First Fridays, Midterm Madness, Food for Finals, and other Student Organizations initiatives.
- Duties include facilitation, coordinating logistics by booking rooms, purchasing food, advertising, and other duties as necessary following BAC procedures.
- Provide day-of support for campus-wide events and traditions, especially First Fridays, Food for Finals, and Commencement.
- Collaborate with students and OSL staff on departmental initiatives and projects.
- Assist students in the navigation of departments and available BAC resources, such as Advising, the Learning Center, and Practice.
- Update blog as needed, working in coordination with work study students, and graduate assistant.
- Update department web pages on the BAC website.
- Coordinate locker assignments and cleanouts (basement of 320 Newbury Street).
- Coordinate Semester Discount T Pass Program for student body.
- Coordinate all elections for student organizations.
- Order items for Office of Student Life (Sketchbooks for NSO, giveaway items, etc).
- Organize and maintain a calendar for the OSL.
- Perform other duties as assigned by the Dean of Students
Executive Assistant, Governance & Development
The Executive Assistant, Governance & Development is responsible for the administrative support of the Board of Trustees and the development activities within the Office of Institutional Advancement. The ideal candidate is a team player, possesses sound judgment, organization, and strong attention to detail. This position provides essential support to the advancement of the College through supporting college governance and fundraising. This position is full-time exempt and reports to the Vice President of Institutional Advancement.
A. Board of trustees administrative support
- Serves as Clerk of the Board of Trustees: Records meeting minutes, next steps, and all motions passed by the Board.
- Works closely with the President, Provost, Vice President of Institutional Advancement, Vice President for Finance & Administration, Vice President of Enrollment Management, and the Chair of the Board of Trustees to oversee timely approval of agendas and handouts, format materials for all meeting sessions; handle advance mailings, confirm guest speakers, audio-visual needs, etc.
- Under the guidance of the Vice President of Institutional Advancement, coordinates Board Meeting agendas with the President and the Chair, Treasurer and Secretary of the Board.
- Provides administrative support, including scheduling and recording meeting minutes, for the Board of Trustees and its board committees, including: Education, Executive, Finance, Development & Nominations, Engagement & Leadership, and subcommittees.
- Maintain a master schedule of committee meetings and distribute to appropriate members of the staff and members of governance.
- Manage the orientation and mentoring program for new Trustees and Overseers.
- Develops and maintains Governance Intranet containing board meeting materials, minutes, notices, calendars, etc.
- Manages communications to the Trustees and Overseers including e-newsletters, updating information on the website, and mailings.
- Maintains the Trustee and Overseer Prospectus; confirms all pertinent information; update board member records on annual basis.
B. institutional advancement administrative support
- Provides administrative support to the Vice President of Institutional Advancement, including but not limited to scheduling meetings, managing agendas, and taking minutes.
- Serves as liaison on behalf of Vice President handling inquiries from staff, donors, Trustees and Overseers and field calls from the general public.
- Serves as overall office manager for the Office of Institutional Advancement (OIA).
- Manages office supplies, catering, and scheduling for the OIA.
- Monitors and prepares all budgets within the OIA. Tracks invoices and purchase orders. Manages credit card reconciliation and expense reports for OIA.
- In coordination with the Development Coordinator, maintains filing systems and updates the Raiser's Edge fundraising CRM with contact reports and other pertinent information on major prospects for the College.
- Other duties as assigned.
II. qualifications & requirements
Bachelor's degree required.
Minimum 3-5 years office experience and/or experience as an executive assistant or legal assistant. Higher education and/or nonprofit background a plus.
Experience working with high-level decision makers, trustees, and other senior leadership.
Strong writing, editing, and verbal skills are essential. Project management experience, organizational skills and attention to detail are required.
Must have strong interpersonal and organizational skills and have the ability to prioritize and manage multiple tasks in a fast-paced and goal-oriented environment. Must be a self-starter and possess the ability to work effectively as a team member and independently.
Ability to problem-solve and to analyze and explain data is strongly desired. Must be able to handle confidential information with sound judgment and discretion.
Proficient in Microsoft Office Suite. Proven ability to learn new technological resources as needed.
Collaborative team player with a sense of humor that interacts successfully with colleagues on organizational goals.
Must be able to staff morning and evening meetings and events. Occasional weekend support for events may be required.
The position of Materials Librarian is a part time non-exempt position of 12–20 hours per week providing administrative support, check-out, inventory, and management of the Materials Library collection for use by onsite degree and certificate students for course projects. This position reports to the director of Undergraduate Interior Architecture.
I. Responsibilities and Duties
- Actively procures materials and samples from design firm libraries, showrooms, manufacturers, and vendors.
- Organizes materials and samples to facilitate hands-on research and access to the Materials Library collection.
- Periodically refreshes the contents of the collection to stay current with contemporary practice.
- Manages a check-out and return process for materials and samples.
- Answers student questions and suggest additional sources.
- Works with instructors in Materials & Methods, Textiles, and Sustainable Material Assemblies courses to support educational goals, and studio instructors to support fully-resourced project presentations.
- Organization of the Materials Resources by CSI standards
- Create/maintain an inventory of materials on hand
- Contact and meet with materials representatives to restock the library
II. Standards of Professionalism
A.Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.
B.Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.
C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.
Interior Designer, or BAC degree student Segment two or higher, good interpersonal skills and organizational ability, must be able to work late afternoon and evenings from Noon - 10 pm Monday through Friday, not to exceed 20 hrs. per week.
1. Must be able to work evenings.
2. Must be able to speak clearly and understand spoken communication.
3. Must be flexible in terms of position description duties and responsibilities
Statement Of Equal Opportunity Employment
The policy of the Boston Architectural College is to ensure that opportunities in employment are available to all present and prospective staff members on an equal basis depending only on qualifications for employment. As required by law, applicants will be considered without regard for their race, color, gender, sexual orientation, age (except to the extent permitted by law), creed, religion, national original, marital status, Vietnam era veteran status, disabled veteran status, or disability. The BAC commits itself to diversity and encourages its hiring managers to review, recruit, and consider qualified minority, female, persons with disabilities and Vietnam era veteran candidates.
Inquiries concerning the BAC equal opportunity policy may be referred to the Director of Human Resources.