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Employment

About the BAC

The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.

Open Positions

Admissions Coordinator; Admissions Counselor; Assistant/Associate Director of Development; Coordinator of Student Life and Housing; Executive Assistant to the Provost; Systems Librarian

 

Admissions Coordinator

The Admissions Coordinator performs a wide range of complex organizational, technical, administrative, and receptionist duties and is the first-responder on the department's main phone line. In addition, the Coordinator is charged with day to day management of the Office’s CRM (Salesforce). The position requires an individual to maintain confidentiality and project a professional image. The Admissions Coordinator will plan, organize, prioritize and execute assignments. Candidate should be highly efficient, able to multi-task, and able to meet deadlines despite interruptions. This position reports to the Director of Admissions.

Responsibilities and Duties

  • Manage day to day operations of the department's CRM (Salesforce)
  • Screen phone calls and emails for department and respond to inquiries from prospective students
  • Inquiry and application management
  • Manage daily operations of the Customer Relations Management system
  • Maintain departmental databases
  • Monitor supplies and establish inventory control process to ensure adequate quantity of publications is available for recruitment staff and supporting offices
  • Inventory and distribute publications and promotional items
  • Evaluate incoming mail, correspondence and inquiries. Distribute the mail appropriately
  • Help develop, evaluate, and implement office procedures. Monitor office procedures to eliminate duplication of effort
  • Create and maintain admission files
  • Maintain and compile data for reports
  • Manage arrangements for meetings and travel
  • Hire, train, supervise, and evaluate work of student workers
  • Coordinate materials and arrangements for new student orientations
  • Event planning

Standards of Professionalism

Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications and Requirements

  • Prior experience with a CRM, preferably Salesforce
  • Strong technology/computer skills
  • Knowledge of office practices and procedures
  • Knowledge of customer relations management systems/student information systems
  • Effective verbal and written communication skills
  • Organizational/Planning skills
  • Ability to manage multiple tasks simultaneously
  • Ability to type and operate personal computer, various software programs, and modern office equipment
  • Ability to stay up-to-date with new software as it becomes available
  • Bachelor's degree preferred or equivalent work experience
  • One to two years of administrative experience in an admissions office or related experience

Submit resume and cover letter as one document for Admissions Coordinator

 

Admissions Counselor

The position of Admissions Counselor is a full-time position of 40 hours per week. The Admissions Counselor participates in all aspects of the recruitment and admission process and reports to the Director of Admissions.

Responsibilities and Duties

Under the direction and supervision of the Director of Admissions, this position contributes to the achievement of institutional goals for enrollment of new students.

  • Responds to inquiries and leads
  • Tracks leads, inquiries and applications using Salesforce CRM
  • Conducts one-on-one appointments and tours of the college
  • Represents the college at recruitment fairs and school visits
  • Conducts open houses and new student orientation
  • Strong written and verbal communication skills including the ability to communicate professionally with students, families, faculty and staff.
  • Availability to work beyond normal office hours as needed during recruitment season
  • Experience working with Salesforce and Microsoft Excel preferred
  • Performs other duties as assigned by the Director of Admissions

Standards of Professionalism

Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons, therefore, must be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty feel valued and served in their contacts with the school through you.

Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective students' records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required
  • Two or more years of previous admission experience preferred
  • Excellent interpersonal, administrative, organizational, leadership, and communication skills, knowledge of Salesforce CRM a plus

Requirements

  • Travel in fall and spring
  • Some evening and weekend work

Submit resume and cover letter as one document for Admissions Counselor

 

Assistant/Associate Director of Development

The Assistant/Associate Director of Advancement Services is responsible for the organization and management of a wide-range of advancement activities, including donor records and database administration, fundraising appeals, financial and advancement reporting, gifts management, prospect research, and donor relations. This dynamic position is full-time exempt and reports to the Vice President of Institutional Advancement..

Responsibilities and Duties

  • Assists in developing benchmarks and strategies to meet annual fundraising and alumni engagement goals for the College.
  • Provides oversight of operational logistics and budgeting of development activities and events.
  • Leads the annual production cycle of fundraising appeals and development communications for both print and electronic mediums. Effectively works with internal departments and external vendors to ensure projects are executed on time. Analyzes and benchmarks results to tailor future communications strategies.
  • Oversees the Raiser's Edge fundraising database to maintain and enhance data integrity, the tracking of cultivation activity, and accurate reporting of fundraising results.
  • Designs and develops reports to analyze giving and alumni engagement data for benchmarking and goal-setting for the Vice President of Institutional Advancement, the President, and the Board of Trustees' Development Committee.
  • Executes all donor relations and stewardship, including drafting fund agreements, acknowledgements, donor recognition, and donor fund reporting.
  • Directs prospect research efforts, including research priorities, methodologies, and utilization.
  • Supervises gifts management, including gifts policy development and approval, gift entry, gift receipting, gifts reporting, and reconciliation with the finance office.
  • Develops and grows the Somerset Leadership Society (leadership giving recognition) and the 1889 Legacy Society (planned giving).
  • Other duties as assigned.

Qualifications and Requirements

  • Bachelor's degree required; Master's degree preferred.
  • Minimum of 5 years of progressively responsible direct fundraising and/or advancement services experience is required.
  • Demonstrated experience managing fundraising databases or other CRMs and strong proficiency in MS Office required. Ability to learn new software quickly is essential. Experience with The Raiser's Edge a plus.
  • Entrepreneurial drive and commitment to succeed is highly desirable. Must be able to proactively work independently and also be a strong team-player.
  • Proven ability to work collaboratively across departments.
  • Strong written, verbal, and interpersonal communication skills are required, as are a commitment to customer service and the ability to work effectively with internal and external constituencies.
  • Demonstrated ability to delegate projects and tasks; and/or related volunteer management experience.
  • Must effectively demonstrate attention to detail, superior organizational skills, and an ability to project manage long-term projects, tasks, deadlines, and adapt to changing priorities with good judgment. Ability to problem solve and to analyze and explain data.
  • Must be available to staff and attend events on nights and weekends as needed. Must be able to lift at least 25 pounds comfortably.
  • Success in this position requires the ability not only to maintain the confidentiality of BAC records and adherence to FERPA, but also the ability to discern when it is appropriate to divulge privileged information.
  • The title of Assistant Director or Associate Director will be considered commensurate to the qualified candidate's experience.

Submit resume and cover letter as one document for Assistant/Associate Director of Development

 

Coordinator of Student Life and Housing

The position Coordinator of the Office of Student Life and Housing is a full time non-exempt position of 40 hours per week providing support for the Office of Student Life (OSL Hours are flexible, and include some evening and weekend hours corresponding to events). This position reports to the Dean of Students. This position has responsibilities in three main areas: coordination of housing, publicity of student events, project/event coordination, and administrative support for various projects.

The BAC Office of Student Life is a small, but comprehensive department developing student leadership and engaging the student body of about 700 with co/extracurricular activities and events. Also, The BAC has some housing resources including an off campus housing website and a designated residence hall at a nearby college. Systems are in place to manage these, but experience or interest in student housing would be useful in the position. The position is ideal for an entry level professional with an interest in many facets of student life.

  • Create a welcoming visible presence for the department. Serve as point of contact for faculty, staff, and students on email, on the telephone and in person; answer inquiries.
  • Promote community events, both off campus and on, through The Student Life Blog, a weekly emailed all-student newsletter, BAC social media, BAC website, and BAC plasma screen.
  • Coordinate the promotion of a full calendar of campus events through several other social media channels at the BAC, innovative and traditional printed media, and other forms of appropriate communication to the campus community.
  • Coordinate, in conjunction with student leaders and the Office of Student Life all aspects of student extracurricular events and traditions such as New Student Orientation (NSO) social events, First Fridays, Midterm Madness, Food for Finals, and other Student Organizations initiatives.
    • Duties include, facilitation, coordinating logistics by booking rooms, purchasing food, advertising, and other duties as necessary following BAC procedures
    • Provide day-of support for campus-wide events and traditions, especially First Fridays, Food for Finals, and Commencement
  • Collaborate with students and OSL staff on departmental initiatives and projects.
  • Assist students in the navigation of departments and available BAC resources, such as Advising, the Learning Center, and Practice.
  • Update student life blog as needed, working in coordination with work study students, and graduate assistant.
  • Update department web pages on the BAC website.
  • Coordinate locker assignments and cleanouts (basement of 320 Newbury Street).
  • Coordinate Semester Discount T Pass Program for student body.
  • Coordinate all elections for student organizations.
  • Order items for Office of Student Life (Sketchbooks for NSO, giveaway items, etc).
  • Help to maintain and expand the BAC’s student housing resources.
  • Perform other duties as assigned by the Dean of Students.

Submit resume and cover letter as one document for Coordinator of Student Life and Housing

 

Executive Assistant to the Provost

The position Executive Assistant to the Provost is a full time exempt position of 40 hours per week providing direct assistance and reporting to the Provost. This individual is responsible for representing the Office of the Provost internally and externally; organizing the Provost’s schedule, correspondence and travel arrangements; managing the daily operations and finances of the Office; assisting the Provost with meeting preparations and meeting minutes; and participating in any College-wide efforts such as accreditations, audits, fundraising events, etc. The Executive Assistant also serves as a liaison to the President’s Office, Board of Trustees, and senior leadership team, and oversees special projects. Includes other duties as assigned by the Provost. The position may require some evening and/or weekend hours. The ideal candidate for this position should be very punctual, organized, detail oriented, flexible, and should have a “can do” attitude.

Responsibilities and Duties

Representing the Office of the Provost

  • Greets and directs visitors, answers phone calls, keeps the Provost's office space neat and organized
  • Keeps a well-organized and systematized database of records
  • Accompanies the Provost to meetings as requested
  • Answers Provost's phone, checks voice messages, makes calls as directed
  • Manages Provost's email correspondence

Schedule and Travel

  • Maintains daily calendar; flags deadlines
  • Arranges meetings as requested
  • Arranges schedule to accommodate travel arrangements
  • Arranges hotels, flights, rentals and registrations

Administrative

  • Creates and maintains easily accessible database of contacts for the Provost
  • Manages Provost's expense reports, credit card, and reimbursements
  • Collaborates with other departments to ensure the smooth operations of the Provost's office
  • Serves as a liaison to the Board of Trustees and senior leadership team
  • Oversees special projects
  • Keeps track of Provost's professional registrations and license renewals
  • Attends once a month All Staff meetings, as well as other internal meetings as directed
  • Handles confidential information with poise, tact and diplomacy
  • Organizes and coordinate events sponsored by the Provost

Standards of Professionalism

Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

Confidentiality and discretion: Success in this position requires the ability to maintain the confidentiality of prospective/student and faculty records, as well as the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required
  • Must have at least two years of experience as an Executive Assistant or experience working with high level professionals
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Excellent time management skills
  • Exceptional communication and interpersonal skills
  • Ability to interact with diverse groups of people
  • High proficiency writing and editing skills
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Ability to work well independently, as well as collaboratively, to take initiative, and to maintain collegiality and productivity under pressure
  • Maintains personal composure in stressful situations, handling multiple demands and demonstrating flexibility in adapting to changing conditions
  • Ability to work some evening and weekend hour

Requirements

1. Must be able to work some evenings or weekends
2. Must be able to speak and write clearly and understand spoken and written communication.
3. Must be flexible in terms of position description duties and responsibilities.

Directions to apply

Interested candidates should submit a resume and a one page cover letter in PDF format (must be uploaded in one document). Please answer the following 3 questions in the cover letter:

1. Why do you think you are the right person for this job?
2. What excites you about working at the Boston Architectural College?
3. What would be the perfect setting for you?

Submit resume and cover letter as one document for Executive Assistant to the Provost

 

Systems Librarian

The position of Systems Librarian is a full-time, exempt position of 40 hours per week providing technical support and oversight of library systems. The Systems Librarian manages all computer technology services, including the Voyager integrated library system. This position reports to the Associate Library Director.

Responsibilities and Duties

  • Administer the Library's integrated library system (Voyager), including maintenance, upgrades, troubleshooting, customizations, and end user support
  • Work with the BAC's Information Technology Department to ensure adequate system backups, production of appropriate reports and statistics, and resolution of any additional server-related issues
  • Maintain positive working relationship with vendors to report, monitor, and resolve system problems, and to plan and schedule training and system upgrades as needed
  • Investigate, select, (in conjunction with other Library staff) and implement new software technologies and tools to enhance Library resources and services, including planning for future ILS system
  • Maintain, upgrade and customize Serials Solutions 360Link
  • Work closely with the BAC's Information Technology staff to maintain and customize locally developed Article ILL management platform
  • Assist with technical aspects of LibGuides implementation and maintenance
  • Work closely with Associate Director on issues under her purview.
  • Monitor and customize SenSource people counting system and VeaView reporting software.
  • Manage statistics for Library in conjunction with Library Director and Associate Director
  • Participate in special projects as necessary
  • Provide reference service at the circulation desk up to 12 hours per week

Standards of Professionalism

Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • ALA accredited MLS or MLIS required + 2 years experience
  • Must have experience with an integrated library system, preferably Voyager
  • Website development experience (HTML, CSS).
  • Working knowledge of web development languages: PHP, PERL preferred
  • Experience with XSLT templates
  • Experience with Microsoft Access reporting
  • Familiarity and facility with software application programs is essential
  • Demonstrated enthusiasm and aptitude for acquiring new technical skills

Requirements

  • Must be able to work one evening per week
  • Must be able to speak clearly and understand spoken communication
  • Must be flexible in terms of position description duties and responsibilities

To Apply

Please submit an online application consisting of a single document containing your cover letter, résumé, and three references

Submit application as one document for Systems Librarian

 

Statement Of Equal Opportunity Employment

The policy of The Boston Architectural College is to ensure that opportunities in employment are available to all present and prospective staff members on an equal basis depending only on qualifications for employment. As required by law, applicants will be considered without regard for their race, color, gender, sexual orientation, age (except to the extent permitted by law), creed, religion, national original, marital status, Vietnam era veteran status, disabled veteran status, or disability. The BAC commits itself to diversity and encourages its hiring managers to review, recruit, and consider qualified minority, female, persons with disabilities and Vietnam-era veteran candidates.

Inquiries concerning the BAC equal opportunity policy may be referred to the director of Human Resources.