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Employment

About the BAC

The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.

Open Positions

Administrative Assistant to Education; Associate Registrar; Coordinator of Education Distance ProgramsSystems Librarian; Transfer Credit Coordinator; Visual Resources Clerk; Development Intern; and Special Events Intern

 

 Administrative Assistant to Education

The position of Administrative Assistant is a full-time position of 40 hours per week in the Education Department. The position is scheduled with the hours of Monday–Thursday 11:30 am–7:30 pm and Friday 9 am–5 pm. The Administrative Assistant performs a wide range of organizational, logistical and administrative duties. This person will support the Education Department Team, the Provost and the Deans. The position includes evening and some weekend hours and reports to the Executive Assistant of the Provost.

Responsibilities

  • The Administrative Assistant to the Education Department knows the formal and informal departmental goals, standards, policies and procedures that will include some familiarity of other departments within the College. He/She is sensitive to the interrelationship of both people and functions within the department.
  • Share departmental duties with other team members, such as answering telephones, resolving problems, directing visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Assist the Executive Assistant to the Provost with the logistics of the faculty orientations and other projects as needed.
  • Support the deans and directors with the scheduling and coordinating of meetings for the respective schools and programs.
  • Responsible for booking travel reservations for faculty, staff and student travel programs.
  • Assist the faculty with collecting, organizing and distributing student work as necessary.
  • Responsible for the collection of faculty bios and syllabi.
  • Responsible for creating, maintaining and updating departmental databases.
  • Record meeting minutes as requested.
  • Coordinate the honoraria payments of the freehand models.
  • Responsible for photocopying and scanning requests.
  • Process reimbursements and check requests.
  • Track and maintain the office supply inventory, including the processing of orders.
  • Mange the processing of all food orders for events and meetings.
  • Manage the faculty mailboxes.
  • Prepare, distribute and collect Faculty Evaluations.
  • Support fellow members of the Education Department Team as needed.
  • In accordance with the Executive Assistant to the Provost oversees and/or performs a range of diverse activities for the department; serves as a central point of contact with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the Education Department.
  • Gallery Exhibits—assist gallery coordinator when needed.
  • Serve as a website content provider for the different schools and programs within the institution.
  • Assist the Education Department Team with Portfolio Review, Accreditations, and other college-wide projects.
  • Other duties and projects as requested.

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required.
  • Exceptional communication (written and verbal), organizational, and interpersonal skills.
  • High level of computer literacy (Microsoft office suite, Adobe, and database experience).
  • Ability to work well independently as well as collaboratively, to take initiative, and to maintain collegiality.
  • Productivity under pressure.
  • Strong attention to detail.
  • Sensitivity to confidential information.
  • Ability to multitask.

Requirements

  • Must be able to work evenings.
  • Must be able to speak and write clearly and understand verbal and written communication.

Submit resume and cover letter as one document for Administrative Assistant of Education.

 

Associate Registrar

The Associate Registrar is a full-time exempt position of 40 hours per week directly responsible for the day to day management and operations of the Registrar's office. This includes general responsibility for the security and integrity of all academic data. This position reports to the Assistant Dean of Enrollment & Student Financial Services.

The Associate Registrar manages the Registrar's Office with regard to student services, records management, and special events (such as commencement, registration, and Orientation).

Responsibilities

  • Analysis of enrollment and other academic data for internal and external reports and surveys such as IPEDS
  • Represent the department at college wide meetings/committees
  • Oversee course creation, registration, and grading for all students and across all program/calendars
  • Ensuring the integrity of the college's transcripts and enrollment verifications
  • Document curricula changes and adapt policies and procedures
  • Oversee the degree audit process 
  • Other duties and projects as requested

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. 

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree. Masters preferred.
  • 3-5 years of experience in a Registrar's Office. 
  • Knowledge of federal and state regulations as they pertain to a Registrar's Office.
  • Excellent communication and consultative skills.
  • Ability and willingness to support collaborative efforts.
  • PowerCampus literacy or willingness to learn.

Requirements

  • Must be able to work flexible hours in accordance with the academic season, as well as the occasional weekend for New Student Orientations and Commencement. 
  • Be committed to the mission of the BAC and carry out the highest quality of service to BAC constituencies.

Submit resume and cover letter as one document for Associate Registrar.

 

Coordinator of Education Distance Programs

The position of Coordinator of Education Distance Programs is a full-time position of 40 hours per week providing administrative support to the School of Design Studies, the School of Architecture, and Education Department. This position is responsible for the maintenance of student and faculty information as well as general support of the Design Studies and Architecture programs. The ideal candidate would be comfortable with being a collaborator who could be proactive and independent. This individual is responsible for general support of Education functions as a member of the Education Support Services Team. The position reports to the Executive Assistant to the Provost. The position includes some evening and weekend hours.

RESPONSIBILITIES AND DUTIES

The primary responsibility of this position will be to the Schools of Design Studies (B below) and Architecture (C below) including those responsibilities designated for the Education Department (A below) that are applicable to Design Studies and Architecture. Responsibilities to the Education Department (A below) will be fulfilled as time is available.
Knows the formal and informal departmental goals, standards, policies and procedures that include a familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.

Education Department Responsibilites (applicable to all schools)

General
  • Greet, direct and troubleshoot for visitors to the Education Department.
  • Provide assistance with data entry of faculty evaluations, faculty payroll, and other data-collection projects as directed.
  • Coordinate collection and distribution of student work.
  • Participate in Education Department weekly staff meetings and monthly all staff meetings.
  • Coordinate efforts to centralize the filing system, including faculty files, syllabi.
  • Schedule appointments as requested by Directors.
  • Gather data for department research projects as needed.
  • Assist with departmental mailings as needed.
  • As a member of the Education Department Program Support Team, provide support for other members of the Education Department as needed.
  •  Other duties and projects as requested.
Faculty Support
  • Gathering information on faculty hired for the department - resumes, tax information, and from where the faculty are recruited.
  • Provide support activities for the department such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Assist in maintaining web-based syllabi materials including digital images, text and e-bibliographies, web content for CMS and IQ Web information.
Financial Records
  • Assist with expense reimbursement and check requests
  • Track GL as directed
  • Manage faculty events such as Faculty meetings, including scheduling, distributing announcements, and food/beverage
Portfolio Review: Team Effort
  • Support Directors by coordinating logistics and materials for portfolio forum and workshops
  • Support Directors by coordinating logistics and materials for portfolio review calibration sessions
  • Coordinate food needs for each portfolio review event
  • Participate in event coverage as needed

School of Design Studies Responsibilities

In addition to performing the general Education Department Responsibilities, the following responsibilities are specific to the School of Design Studies:

Master of Design Studies (MDS) Support

1. Monitor and coordinate the MDS calendar to ensure that all activities, including submission and review of new student applications, course registration and related activities, Intensive week activities, MDS faculty meetings, and other meetings and events are conducted in conjunction with the school-wide calendar.
2. Manage the annual schedule of communications to MDS students concerning Intensive preparation and schedules, course selection and registration, academic deadlines, etc.
3. Provide general planning and coordination for January and August Intensives.

A. Interface with internal offices of Operations, Facilities and Media Services to ensure that appropriate services and equipment are provided for Intensive events (i.e., set-up, audiovisual needs, etc.).
B. Interface with external parties including catering and rental furniture companies for Intensive events as well as contacts at contracted hotel regarding housing for students and faculty
C. Facilitate Orientation sessions for new and returning students in all programs.
D. Prepare and collect materials to be distributed to students at orientation including schedules, photo releases, field trip waivers, access cards, keys, etc. Collect BAC owned materials at end of Intensive week.
E. Track Intensive expenses for budget planning purposes

4. Serve as first point of contact for MDS students in their dealings with Registrar, Bursar, and Financial Aid staff.
5. Assist the School's Dean and Education Directors with monitoring the academic progress of MDS students by updating their curriculum worksheets (Excel files).
6. Provide administrative support to MDS faculty.
7. Maintain files of MDS faculty bios.

Bachelor of Design Studies (BDS) Support

1. Monitor and coordinate the BDS calendar to ensure that all activities are conducted in conjunction with the school-wide calendar.
2. Assist the school's Dean and Education Directors with monitoring the academic progress of BDS students by updating their curriculum worksheets (Excel files).
3. Assist the school's Dean and Education Directors with management and administration of BDS Practicum (internship) program. This generally includes:

A. Communicating with students about Practicum requirements and opportunities.
B. Maintaining Practicum mentor bios and availability to work with students.
C. Receiving and logging student applications for Practicum credit.
D. Assisting in the assignment and coordination of student and mentor.
E. Monitoring student progress through the Practicum by maintaining on-going communication with each Practicum mentor and student.
F. Scheduling student Practicum presentations.

School of Design Studies Support

1. Assist in review and revisions of Design Studies website and publications as needed.
2. Schedule and attend meetings, including monthly BAC staff meetings, weekly Design Studies Management Team meetings, Design Studies Task Force meetings, Institutional Calendar Committee meetings, Information Technology meetings, and other meetings as needed.
3. Establish and maintain internal departmental student records filing system.
4. Coordinate collection of student data from administrative records (Power Campus) and Registrar office records.
5. Assist in planning and scheduling Design Studies functions, meeting and other activities.
6. Provide administrative support to Design Studies staff and faculty as requested.
7. Maintain files of Design Studies faculty bios.
8. Other tasks assigned by the Dean, School of Design Studies
9. Update the School of Design Studies web pages.

School of Architecture Responsibilities

In addition to performing the general Education Department Responsibilities, the following responsibilities are specific to the School of Architecture:

Distance Master of Architecture (DM.Arch) Support

1. Monitor and coordinate the DM.Arch calendar to ensure that all activities, including submission and review of new student applications, course registration and related activities, Intensive week activities, DM.Arch faculty meetings, and other meetings and events are conducted in conjunction with the school-wide calendar.
2. Manage the annual schedule of communications to DM.Arch students concerning Intensive preparation and schedules, course selection and registration, academic deadlines, etc.
3. Provide general planning and coordination for January and August Intensives.

A. Interface with internal offices of Operations, Facilities and Media Services to ensure that appropriate services and equipment are provided for Intensive events (i.e., set-up, audiovisual needs, etc.).
B. Interface with external parties including catering and rental furniture companies for Intensive events as well as contacts at contracted hotel regarding housing for students and faculty.
C. Facilitate Orientation sessions for new and returning students in all programs.
D. Prepare and collect materials to be distributed to students at orientation including schedules, photo releases, field trip waivers, access cards, keys, etc. Collect BAC owned materials at end of Intensive week.
E. Track Intensive expenses for budget planning purposes.

4. Serve as first point of contact for DM.Arch students in their dealings with Registrar, Bursar, and Financial Aid staff.
5. Provide administrative support to DM.Arch faculty.
6. Maintain files of DM.Arch faculty bios.
7. Update the DM.Arch web pages.

School of Architecture Support

1. Assist in review and revisions of Architecture website and publications as needed.
2. Schedule and attend meetings.
3. Provide administrative support to Architecture staff and faculty as requested.
4. Special projects assigned by the Dean of the School of Architecture.
5. Assist the Dean of School of Architecture with Gallery exhibits (track the budget, work with vendors, call for print pickups, etc.).

STANDARDS OF PROFESSIONALISM

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.
B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.
C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required, master's preferred.
  • Exceptional communication, organizational, and interpersonal skills
  • High level of computer literacy (Windows 2000, Microsoft Word, Microsoft Excel, Microsoft Outlook or other e-mail program, the internet, and database experience)
  • Ability to work well independently as well as collaboratively, to take initiative, and to maintain collegiality and productivity under pressure
  • Strong attention to detail
  • Ability to work on several tasks concurrently.
  • Ability to work evening hours and some weekends during the MDS/DM.Arch Intensives, in particular.

Requirements

  • Must be able to work evenings and some weekends during the MDS/DM.Arch Intensives, in particular.
  • Must be able to speak clearly and understand written and spoken communication.

 Submit resume and cover letter as one document for Coordinator of Education Distance Programs.

  

Systems Librarian

 The position of Systems Librarian is a full-time, exempt position of 40 hours per week providing technical support and oversight of library systems. The Systems Librarian manages all computer technology services, including the Voyager integrated library system. This position reports to the Library Director.

Responsibilities and Duties

  • Administer the Library's integrated library system (Voyager), including maintenance, upgrades, troubleshooting, customizations, and end user support
  • Work with the BAC's Information Technology Department to ensure adequate system backups, production of appropriate reports and statistics, and resolution of any additional server-related issues
  • Maintain positive working relationship with vendor to report, monitor, and resolve system problems, and to plan and schedule training and system upgrades as needed
  • Investigate, select, (in conjunction with other Library staff) and implement new software technologies to enhance Library resources and services, including planning for future ILS system
  • Maintain, upgrade and customize Serials Solutions 360Link
  • Work closely with the BAC's Information Technology staff to maintain and customize locally developed Article ILL management platform
  • Assist with technical aspects of LibGuides implementation and maintenance
  • Work with Associate Director on circulation and borrowing issues
  • Monitor and customize SenSource people counting system and VeaView reporting software.
  • Manage statistics for Library in conjunction with Library Director and Associate Director
  • Participate in special projects as necessary
  • Provide reference service at the circulation desk up to 12 hours per week

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • ALA accredited MLS or MLIS required +2 years experience
  • Must have experience with an integrated library system, preferably Voyager
  • Website development experience (HTML, CSS). Modifying aesthetics of Web Voyage
  • Working knowledge of web development languages: PHP, PERL preferred
  • Experience with XSLT templates
  • Experience with Microsoft Access reporting
  • Familiarity and facility with software application programs is essential
  • Demonstrated enthusiasm and aptitude for acquiring new technical skills

Requirements

  • Must be able to work one evening per week
  • Must be able to speak clearly and understand spoken communication
  • Must be flexible in terms of position description duties and responsibilities

Submit resume and cover letter as one document for Systems Librarian.

 

Transfer Credit Coordinator

 The Transfer Credit Coordinator is responsible for the transfer credit review, evaluation, and follow up communication with transfer applicants. This position requires collaborating with additional staff and faculty members for credit and portfolio review and maintaining current transfer database. The Transfer Credit Coordinator will also assist in the coordination of articulation agreements with various community colleges and feeder schools. The position Transfer Credit Coordinator is a part time, non-exempt position of 24 hours per week providing transfer credit assistance to the Admissions Office. This position reports to the Director of Admissions.

Responsibilities and Duties

Transfer Credit Evaluation

  • Responsible for review and completion of transfer credit evaluations for all on-site transfer students
  • Advise prospective students on BAC transfer credit review requirements
  • Assist students in the collection of required documents and materials
  • Collaborate with the Admissions team to ensure all transfer applications are reviewed within two weeks of their acceptance
  • Coordinate evaluation meetings with the Program Heads, Liberal Studies, and Technology Management Directors
  • Responsible for communicating evaluation results to students
  • Responsible for entering transfer credit in school database at the beginning of each semester
  • Maintain accurate knowledge related to financial aid policies specifically as they relate to transfer students
  • Develop and maintain targeted electronic communications plans for the transfer student population
  • Maintain database of past approved courses and syllabi
  • Future responsibility may include the review of courses for possible transfer credit by matriculated students in the pre-approval process.

Articulation Agreements

  • Work with committee to create and implement articulation procedures
  • Act as a liaison between BAC and other "feeder" schools for potential articulation agreements

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

Bachelor's degree required, minimum of 1-3 years in an office setting, experience in higher education a plus. Exceptional communication, organization, and interpersonal skills required.

Requirements

  • Must be able to work evenings.
  • Must be able to speak clearly and understand spoken communication.
  • Must be flexible in terms of position description duties and responsibilities.

Submit resume and cover letter as one document for Transfer Credit Coordinator. 

 

Visual Resources Clerk

The position of Visual Resources Clerk is a part-time, non-exempt position of up to 15 hours per week providing support to the Visual Resources Librarian in the Visual Resources Library. This position reports to the Visual Resources Librarian.

Responsibilities and Duties

  • Scanning images using flat-bed scanners
  • Manipulating scanned digital images (adjusting, cropping, and repairing)
  • Participating in researching images using electronic databases in our main library
  • Assist with cataloging images using FileMaker and possibly ARTstor
  • Creation of documentation material for the Visual Resources Library
  • Detailed repetitive work checking records, data entry, and organizing image files and paper work

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members which is inclusive of all staff.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

Qualifications

  • Interest and/or background in art and/or architectural history preferred
  • Basic to intermediate skills using Adobe Photoshop
  • Basic to intermediate writing skills
  • Enjoy working as a part of a team
  • Ability to effectively communicate both verbally and in writing
  • Attention to detail and highly organized
  • Ability to adapt to changing priorities
  • Interest and/or background in photography is helpful but not a necessity
  • Basic research skills
  • Visual resources and/or library experience is helpful but not a necessity
  • Interest in cataloging images

Requirements

  • Able to overlap work schedule with the Visual Resources Librarian's schedule.
  • Able to commit to a consistent schedule.
  • Speak clearly and understand spoken communication.

Submit resume and cover letter as one document for Visual Resources Clerk.

 

Development Intern

The Boston Architectural College seeks a Development Intern to help with a large donor database cleanup project as well as general support for the Office of Institutional Advancement. The Development Intern position is an excellent opportunity for someone interested in the fields of development and fundraising and in learning about data cleanup and the importance of a healthy fundraising database-areas that are essential to the success of all nonprofit organizations.

This position reports to the Development Coordinator and is an up-to-20-hour per week position, starting in Fall 2016 (or sooner, if preferred) with a flexible end date. This position is unpaid, but college credit can be obtained upon request.

Responsibilities and Duties

  • Helps clean up donor and alumni data in the Office of Institutional Advancement's fundraising database, the Raiser's Edge.
  • Cross-references data between the Raiser's Edge, PowerCampus (database used by the Registrar), and paper files/transcripts to confirm alumni and constituent information, and formats and enters data into the Raiser's Edge.
  • Other duties as assigned.

Qualifications

  • Attention to detail and discretion required.
  • Excellent interpersonal and organizational skills required.
  • Computer literacy with a working knowledge of MS Office, especially Excel, required.
  • Knowledge of (or a willingness to learn) the Raiser's Edge preferred.
  • Interest and enthusiasm to learn about Development preferred.

To apply, please submit your resume and cover letter to giving@the-bac.edu with "Development Intern" in the subject line.

 

Special Events Intern

Type of Employment: Unpaid Internshipcan earn college credit
Department: Institutional Advancement Office
Supervisor: Catalina Rojo Ianetta, Alumni & Development Officer
Work Hours: Approximately 20 hours per week including events (hours flexible)
Dates: Dates Flexible. Must be available for Homecoming event, all day on 11/24.
Growth Opportunity: Future internships may be available if there is a mutual agreement between student/staff

Responsibilities

  • Assistance with planning and executing Fall alumni, donor, and community events.
  • Event mailings (sponsorship packets, invitations, acknowledgement letters, etc).
  • Design and generate nametags, signage, etc.
  • Provide onsite event pre-event set-up support and post-event breakdown support.
  • Work at the registration table, or as a greeter throughout the events.
  • Manage comprehensive database of Boston area event prospects.
  • Coordination of smaller events throughout the fall semester.
  • Other duties as assigned.

Qualifications

  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Office required - Including experience with mail-merging
  • Design abilities a plus (Photoshop and InDesign)
  • Excellent communication skills, and ability to comfortably interact with VIP guests and patrons
  • Dependable, trustworthy, punctual, with an outstanding work ethic
  • Must be able to lift at least 25 pounds (for example, a case of wine) comfortably
  • Must be able to work all event dates listed, and be flexible with unscheduled events

Contact

To apply for this internship, please send a resume and cover letter to:
Catalina Rojo Ianetta, Alumni & Development Officer, catalina.ianetta@the-bac.edu

 

Statement Of Equal Opportunity Employment

The policy of The Boston Architectural College is to ensure that opportunities in employment are available to all present and prospective staff members on an equal basis depending only on qualifications for employment. As required by law, applicants will be considered without regard for their race, color, gender, sexual orientation, age (except to the extent permitted by law), creed, religion, national original, marital status, Vietnam era veteran status, disabled veteran status, or disability. The BAC commits itself to diversity and encourages its hiring managers to review, recruit, and consider qualified minority, female, persons with disabilities and Vietnam-era veteran candidates.

Inquiries concerning the BAC equal opportunity policy may be referred to the director of Human Resources.