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Employment

About the BAC

The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.

Open Positions

 

Administrative Assistant to Student Services

The position of Administrative Assistant to Student Services is a full-time non-exempt position of 40 hours per week providing administrative and clerical assistance in support of Student Services. This position reports to the Manager of Student Services

Responsibilities and Duties

  • Provide front line customer service in regards to all Student Services areas (Bursar, Financial Aid, Registrar, Scholarships & Awards) in person, via phone and email
  • Maintain all department email and voicemail boxes responding to inquiries accurately and timely
  • Manage student records to include; recording final grades, grade changes, FERPA consent, change of addresses, graduation applications, matriculation dates, edit any other student data as needed
  • Process unofficial and official student transcript requests
  • Maintain inventory of forms (course withdrawal, add/drop, registration, etc.) and general office supplies; replenish and order as necessary
  • Maintain files for all Student Services areas including archiving when necessary
  • Assist with various mailings including Bursar billing statements, enrollment verifications, diplomas etc.
  • Book meetings and maintain multiple Outlook calendars for VP, Dean and Manager
  • Enter and reconcile payment information on a daily basis
  • Assist the Student Services Office at student events such as New Student Orientation and Commencement
  • Act as a liaison for the Bursar's Office to disseminate information to the other Student Services staff members
  • Other duties as assigned

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree preferred
  • College degree and/or 2-4 years administrative experience.
  • Expertise with Excel and strong knowledge of Microsoft Office suite
  • Strong written and verbal communication skills
  • Organized work habits with ability to handle multiple tasks and establish priorities

Requirements

1. Must be able to work evenings.
2. Must be able to speak clearly and understand spoken communication.
3. Must be flexible in terms of position description duties and responsibilities.

Submit resume and cover letter as one document for Administrative Assistant

 

Admissions Counselor

The position of Admissions Counselor is a full-time position of 40 hours per week. The Admissions Counselor participates in all aspects of the recruitment and admission process and reports to the Director of Admissions.

Responsibilities and Duties

Under the direction and supervision of the Director of Admissions, this position contributes to the achievement of institutional goals for enrollment of new students.

  • Responds to inquiries and leads
  • Tracks leads, inquiries and applications using Salesforce CRM
  • Conducts one-on-one appointments and tours of the college
  • Represents the college at recruitment fairs and school visits
  • Conducts open houses and new student orientation
  • Strong written and verbal communication skills including the ability to communicate professionally with students, families, faculty and staff.
  • Availability to work beyond normal office hours as needed during recruitment season
  • Experience working with Salesforce and Microsoft Excel preferred
  • Performs other duties as assigned by the Director of Admissions

Standards of Professionalism

Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons, therefore, must be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty feel valued and served in their contacts with the school through you.

Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective students' records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required
  • Two or more years of previous admission experience preferred
  • Excellent interpersonal, administrative, organizational, leadership, and communication skills, knowledge of Salesforce CRM a plus

Requirements

  • Travel in fall and spring
  • Some evening and weekend work

Submit resume and cover letter as one document for Admissions Counselor

 

Coordinator of Academic Affairs and Assistant to the Provost

The Coordinator of Academic Affairs and Assistant to the Provost at the Boston Architectural College provides direct assistance to the Provost and to the Office of Faculty Services. This is a full-time exempt position at 40 hours per week, reporting directly to the Provost. The Coordinator of Academic Affairs and Assistant to the Provost is responsible for representing the Office of the Provost internally and externally; management of scheduling, correspondence, and travel arrangements; oversight of daily operations and finances within the Office of the Provost; preparation of meeting materials and minutes; and other tasks as needed. This position is also responsible for the coordination of processes involving a high level of confidentiality and discretion, including but not limited to faculty reviews, course evaluations, accreditation, internal educational grant processes, and special projects as assigned. This position also serves as a liaison to the Office of the President, Board of Trustees, Deans, and other members of the College's senior leadership team. Some evening and/or weekend hours required.

The ideal candidate should possess strong written and verbal communication skills; be very punctual, organized, detail-oriented, and flexible; and demonstrate an energetic and positive "can do" attitude.

Responsibilities and Duties

Representing the Office of the Provost

  • Greets and directs visitors, answers phone calls, keeps the Provost's office space neat and organized
  • Keeps a well-organized and systematized database of records
  • Accompanies the Provost to meetings as requested, takes minutes and organizes follow-up to actionable items
  • Answers Provost's phone, checks voice messages, makes calls as directed
  • Manages Provost's email correspondence

Schedule and Travel

  • Maintains daily calendar; flags deadlines
  • Arranges meetings as requested
  • Arranges schedule to accommodate travel arrangements
  • Arranges hotels, flights, rentals and registrations

Administrative

  • Creates and maintains easily accessible database of contacts, documents, and other information for the Provost
  • Manages Provost's expense reports, credit card, and reimbursements
  • Collaborates with other departments to ensure the smooth operations of the Provost's office
  • Serves as a liaison to the Office of the President and senior leadership team, as well as to the Board of Trustees, Deans of Schools, Education Directors, and faculty
  • Manages and oversees EdCo grants, course evaluations, faculty teaching appointments, sabbatical applications, faculty development events, assists with Faculty Newsletter, and other Provost's Office communications
  • Assists with Curriculum Committee minutes and documentation
  • Oversees special projects
  • Keeps track of Provost's memberships and registrations
  • Attends All Staff, Education Council, and Curriculum Committee meetings, as well as other internal meetings as directed
  • Handles confidential information with poise, tact, and diplomacy
  • Organizes and coordinates events sponsored by the Provost
  • Assists with Faculty Services tasks and projects, as needed

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members, including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspectives.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability to maintain the confidentiality of prospective or current student and faculty records, as well as the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree required. Masters preferred
  • Must have at least two years of experience as an Administrative Assistant or experience working with high level professionals. Higher education experience preferred.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Excellent time management skills
  • Exceptional communication and interpersonal skills
  • Ability to interact with diverse groups of people
  • Demonstrated high proficiency in writing and editing skills
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
  • Ability to work well independently, as well as collaboratively, to take initiative, and to maintain collegiality and productivity under pressure
  • Ability to maintain personal composure in stressful situations, handling multiple demands and demonstrating flexibility in adapting to changing conditions
  • Ability to work some evening and weekend hours

Requirements

  • Must be able to work some evenings or weekends
  • Must have strong written and verbal communication skills.
  • Must be flexible in terms of position description duties and responsibilities.

Directions to Apply

Interested Candidates should submit a resume and a one page cover letter in pdf format (must be uploaded in one document). Please answer the following 3 questions in the cover letter:

  • Why do you think you are the right person for this job?
  • What excites you about working at the Boston Architectural College?
  • What would be the perfect setting for you?

Submit resume and cover letter as one document for Coordinator of Academic Affairs and Assistant to the Provost

 

Development Intern

The Boston Architectural College seeks a Development Intern to help with a large donor database cleanup project as well as general support for the Office of Institutional Advancement. The Development Intern position is an excellent opportunity for someone interested in the fields of development and fundraising and in learning about data cleanup and the importance of a healthy fundraising database-areas that are essential to the success of all nonprofit organizations.

This position reports to the Advancement Services Manager and is an up-to-20-hour per week position, starting in the summer with flexible start and end dates. This position is unpaid, but college credit can be obtained upon request.

Responsibilities and Duties

  • Helps clean up donor and alumni data in the Office of Institutional Advancement's fundraising database, the Raiser's Edge.
  • Cross-references data between the Raiser's Edge, PowerCampus (database used by the Registrar), and paper files/transcripts to confirm alumni and constituent information, and formats and enters data into the Raiser's Edge.
  • Other duties as assigned.

Qualifications

  • Attention to detail and discretion required.
  • Excellent interpersonal and organizational skills required.
  • Computer literacy with a working knowledge of MS Office, especially Excel, required.
  • Knowledge of (or a willingness to learn) the Raiser's Edge preferred.
  • Interest and enthusiasm to learn about Development preferred.

To apply, please submit your resume and cover letter to giving@the-bac.edu with “Development Intern” in the subject line.

 

Director of Advanced Architecture Studios and Building Technology Curriculum and Faculty

The Director of Advanced Architecture Studios and Building Technology Curriculum and Faculty is a full time, exempt position providing direction of the BAC's School of Architecture. This position reports to the Dean, School of Architecture. Reporting to the Dean, School of Architecture, the Director of Advanced Architecture Studios and Building Technology Curriculum and Faculty provides administrative leadership, program management, and curricular development of architecture programs for both onsite and online versions of Architecture Studio 4, Structures 2, Sustainable Systems, Building Systems, and Detailing and Construction - and others as needed. This role is 70% administrative and 30% teaching.

Responsibilities and Duties

  • Serve as administrative colleague, maintain and uphold standards of student experience, culture, and quality of education while serving the BAC's distinctive institutional mission.
  • Act as a leader to achieve the highest academic integrity and program development.
  • Be responsible for the curricular quality, initiatives and assessment, student satisfaction, and general administration of these curricular areas within the collaborative organization of the School of Architecture and the College as a whole.
  • Represent the needs of these curricular areas to and within the College.
  • Hire, support, evaluate and communicate with faculty members, including the review of proposed syllabi and student evaluations of faculty performance, to ensure that the curricular learning goals are met.
  • Remain current with developments in the discipline and the profession.
  • Convene faculty meetings and coordinate appropriate collaboration of studio and building technology faculty.
  • Provide support, advice, direction to, and communication with students throughout their education and program, including but not necessarily limited to the following: advise students regarding progress in their program, course selection, career guidance, and appropriate educational opportunities; manage student communications and resolve student questions and issues as they arise; and assist and provide support to Advising in the academic probation system and with students who are at academic risk.
  • Plan, coordinate, and schedule the courses and activities in these areas with the other Schools and key departments (including managing waitlists).
  • Develop, implement and manage requirements for student transfer and Prior Learning Assessment (PLA) credit.
  • Contribute as needed to accreditation reviews to which the College is subject.
  • Develop and manage the faculty budget and provide this budget in a timely fashion to the appropriate departments in the College for incorporation into the School of Architecture and institutional budget.
  • Recruit portfolio reviewers.
  • Review student transfer credit requests in these curricular areas.
  • As a faculty member, some research or practice is possible within this position with approval of the Dean, bur the first priority is fulfilling the responsibilities described above.

Teaching Requirement: two 3.0 credits (an approved studio, workshop, TSM course or other) each academic year

Primary Committees: Admissions, Portfolio Review, NAAB, Curriculum Committee

Co-Administered Events: Open House, New Student/Faculty Orientations, Intensives, Commencement, and others as needed. Collaborate with the admissions department and others in the College to promote the College, the School of Architecture and these curricular areas.

Goal: Work efficiently and collegially as a team of educators, encourage cross-pollination and a culture of research, connection to the city of Boston through professional and community engagement, exemplary practice, and research. Maintain collegial relationships with other departments, including Interior Architecture, Landscape Architecture, Design Studies, Library, Practice, Computing, Online Learning, Registrar, Bursar, Financial Aid, Facilities, and Operations. Relations with these other departments will include respect for their independent contribution, coordination of their efforts into a smoothly functioning whole, and support for them in determining and responding to the special needs of the advanced studio and technology curriculum.

Standards of Professionalism

Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These people must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

NAAB-accredited Master's degree in architecture required; experience teaching courses in design and building systems at graduate and undergraduate levels preferred; awareness or experience with professional design; experience in professional practice, and professional registration preferred.

Requirements

  • Demonstrated leadership, or potential for leadership, in design education.
  • Experience in practice, or significant exposure to the field of professional design.
  • Orientation to learning outcomes and knowledge of assessment techniques.
  • Ability to communicate effectively with students and professional colleagues, including excellent listening and understanding skills, and written, graphic and oral expression.
  • Skill in cultivating faculty and nurturing their continued and effective involvement.
  • Ability to lead or contribute effectively as a member of a team.
  • Skills in breaking initiatives into discrete tasks, understanding dependencies, and communicating and tracking accountability for project completion and timeliness.

Submit resume and cover letter as one document for Director of Advanced Architecture Studios and Building Technology Curriculum and Faculty

 

Director of Faculty Services

The Director of Faculty Services reports to the Provost and is responsible for managing and monitoring faculty stipends and maintaining faculty contractual records. This position monitors Education Department operating budgets, and oversees faculty workload and stipend compensation in accordance with goals and objectives of the College. This position also advises the Provost and other Academic Affairs staff on matters of policy and faculty contracts.

Essential Functions

  • Forecast and track all academic budgets and faculty personnel records (compensatory and non-compensatory)
  • Advise in annual budget development process
  • Oversee contract administration of faculty terms of employment for Faculty Handbook, as well as Faculty Handbook updates

Essential Duties & Responsibilities

  • Monitor and maintain academic stipends, along with departmental operating and capital budgets (approximate total: $2.7M)
  • Work closely with School Deans, Education Directors, and the Office of Finance & Administration to manage and reconcile departmental budgets and finances
  • Serve as liaison between Enrollment Management, Finance & Administration, and Academic divisions to reconcile and coordinate academic budgets, course information and schedules, and faculty compensation
  • Manage Administrative Support staff and workload
  • Manage faculty records, including contract renewal and sabbatical eligibility schedules
  • Manage internal academic grant processes
  • Manage approval of travel initiatives; oversee budgets and travel arrangements
  • Work closely with Human Resources and Payroll to ensure adequate and timely processing of faculty hires and payroll
  • In accordance with policy in place establish and manage compensation scale for adjunct faculty
  • Act as general budget administrator for Academic Affairs division, approving or denying transactions and expenses
  • Develop internal and external benchmark reports to be used for statistical purposes, to develop future operating budgets and determine future salary projections for faculty
  • Assist Provost with budget analysis to determine operating budget increases and reductions for future fiscal years
  • Perform other related duties, as assigned

Knowledge, Skills, and Abilities

  • Knowledge of payroll and HR concepts and compliance regulations thereof, including but not limited to: Forms I-9 and W-4, Visas, ACA, MA sick time, and retirement contribution eligibility measurements
  • Advanced MS Excel, Word, and Access capabilities. Excellent time management and organizational skills, with demonstrated initiative and resourcefulness; excellent interpersonal and service skills, including effective communication and listening
  • Ability to analyze figures and translate into readable budgets; demonstrated ability to gain and maintain the confidence and cooperation of faculty, administration, and staff

Minimum qualifications

  • Bachelor's degree
  • Proven experience in budget management/planning or related field
  • Proficiency with spreadsheets, databases, and word processing
  • Minimum of 5 years' experience in Academic Services in a higher education setting

Preferred Qualifications

  • Bachelor's degree in accounting or related business degree; advanced degree preferred

Reporting to this position: Administrative Support staff

Conditions of Employment: Satisfactory Background Check

Submit resume and cover letter as one document for Director of Faculty Services

 

Director of Intermediate Architectural Studios and Faculty

The position of Director of Intermediate Architectural Studios and Faculty is a full time exempt position of 40 hours per week providing teaching and administrative effort to the School of Architecture. This position reports to the Dean, School of Architecture.

Responsibilities and Duties

Reporting to the Dean, School of Architecture, the Director of Intermediate Architectural Studios provides administrative leadership, program management, and curricular development of architecture program for both onsite and online versions of Architecture Studio 2 and 3, Sustainable Material Assemblies and Sustainable Systems, as well as the onsite C1 and C2 studios, and others as needed. This role is 70% administrative and 30% teaching.

As Education Director and member of faculty

  • Role: Serve as administrative colleague, maintain and uphold standards of student experience, culture, and quality of education while serving the BAC's distinctive institutional mission.
  • Teaching requirement: 3.0 credits (approved Studio, Workshop or TSM course, or approved alternative) each fall and spring semester.
  • Primary committees: Admissions, Portfolio Review, NAAB, Curriculum Committee, others as needed.
  • Co-administered events: Open House, New Student/Faculty Orientations, Intensives, Commencement, others as needed.
  • Goal: Work efficiently and collegially as a team of educators, encourage cross-pollination and a culture of research, connection to the city of Boston through professional and community engagement, exemplary practice, and research.

As Director of Intermediate Architecture Studios

  • Role: Hire, mentor, and serve Architecture Studio 2 and 3, Sustainable Material Assemblies, Sustainable Systems, C1 and C2 studios studio faculty/course sections (onsite and online), and others as needed, each semester. Achieve all NAAB Accreditation standards and support in accreditation preparations. Assist with transition of ‘traditional' curriculum administration and develop required ‘new curriculum' studios as needed.
  • Curriculum re-design: Architecture Studio 2 to more strongly incorporate NAAB criteria of access, site, programming, and structure.
  • Co-administered events: Open House, Faculty Orientation, Portfolio Review, Studio Lottery, Registration, 1-Day workshops.
  • Goal: Establish innovative studios, integrate technical thinking into studio framework, and engage professional offices with meaningful outcomes in teaching and sponsorship. Disseminate student work to website and to archives. Collect work for accreditations.

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These people must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

First professional degree in architecture required (master's degree preferred); experience teaching courses in design and visual studies at graduate and undergraduate levels; administrative experience in an educational setting; awareness or experience with professional design; experience in professional practice, and professional registration preferred.

Requirements

  • Demonstrated leadership, or potential for leadership, in design education.
  • Experience in practice, or significant exposure to the field of professional design.
  • Orientation to learning outcomes and knowledge of assessment techniques.
  • Ability to communicate effectively with students and professional colleagues, including excellent listening and understanding skills, and written, graphic and oral expression.
  • Skill in cultivating faculty and nurturing their continued and effective involvement.
  • Ability to lead or contribute effectively as a member of a team.
  • Skills in breaking initiatives into discrete tasks, understanding dependencies, and communicating and tracking accountability for project completion and timeliness.

Submit resume and cover letter as one document for Director of Intermediate Architectural Studios and Faculty

 

Executive Assistant, Governance & Development

The Executive Assistant, Governance & Development, is responsible for the administrative support of the Board of Trustees and the development activities within the Office of Institutional Advancement and the Office of the President. The ideal candidate is a team player, possesses sound judgment, discretion, organization, and strong attention to detail. This position provides essential support to the advancement of the College through supporting college governance and fundraising. This position is full-time exempt and reports Vice President of Institutional Advancement.

Responsibilities

Board of Trustees Administrative Support

  • Serves as Clerk of the Board of Trustees: Records board and committee meeting minutes, next steps, and all motions passed by the Board.
  • Works closely with the President, Provost, Vice President of Institutional Advancement, Vice President for Finance & Administration, Vice President of Enrollment Management, and the Chair of the Board of Trustees to oversee timely approval of agendas and handouts, format materials for all meeting sessions; handle advance mailings, confirm guest speakers, room scheduling, catering, audio-visual needs, etc.
  • Under the guidance of the President's Office, coordinates Board and committee meeting agendas with the President and the Chair, Treasurer and Secretary of the Board.
  • Plans and coordinates board retreats and the Annual Meeting in coordination with the President's Office.
  • Provides administrative support, including scheduling and recording meeting minutes, for the Board of Trustees and its board committees including, but not limited to: Development, Education, Executive, Finance, Governance/Nominations, Real Estate/Campus Planning, and subcommittees.
  • Maintains a master schedule of committee meetings and distribute to appropriate members of the staff and members of governance.
  • Facilitates the orientation and mentoring program for new Trustees and Overseers.
  • Maintains Governance Intranet containing board meeting materials, minutes, notices, calendars, etc.
  • Manages communications to the Trustees, Overseers, and Overseer Emeriti including, but not limited to, meeting notices, electronic meeting materials, and general announcements.
  • Maintains the Trustee and Overseer Prospectus; confirms all pertinent information; update board member records on annual basis.

Institutional Advancement Administrative Support

  • Provides administrative support to the Vice President of Institutional Advancement, including but not limited to scheduling meetings, managing agendas, and taking minutes.
  • Serves as liaison on behalf of Vice President handling inquiries from staff, donors, Trustees and Overseers and field calls from the general public.
  • Supports office management for the Office of Institutional Advancement (OIA), including, but not limited to, tracking invoices and purchase orders, credit card reconciliation, expense reports, ordering office supplies, catering, and scheduling for OIA.
  • In coordination with Advancement Services, maintains all Board-related filing systems and updates the Raiser's Edge fundraising CRM with contact reports and other pertinent information on major prospects for the College.
  • Other duties as assigned.

Qualifications & Requirements

  • Bachelor's degree required.
  • Minimum 3-5 years office experience and/or experience as an executive assistant or legal assistant. Higher education and/or nonprofit background a plus.
  • Experience working with high-level decision makers, trustees, and other senior leadership.
  • Strong writing, editing, and verbal skills are essential; particularly taking cohesive meeting minutes. Project management experience, organizational skills and strong attention to detail are required. 
  • Must have strong interpersonal and organizational skills and have the ability to prioritize and manage multiple tasks in a fast-paced and goal-oriented environment. Must be a self-starter and possess the ability to work effectively as a team member and independently.  
  • Ability to problem-solve and to analyze and explain data is strongly desired. Must be able to handle confidential information with sound judgment and discretion.  
  • Proficient in Microsoft Office Suite. Proven ability to learn new technological resources as needed.
  • Collaborative team player with a sense of humor that interacts successfully with colleagues on organizational goals.
  • Must be able to staff morning and evening meetings and events when required. Occasional weekend support for events may also be required.

Submit resume and cover letter as one document for Executive Assistant, Governance & Development

 

Financial Aid Counselor

The position of Financial Aid Counselor is a full time, exempt position of 40 hours per week. Primary responsibilities include assisting in the management of the day to day operation of the Financial Aid Office and responsibility for specific financial aid programs. The position reports to the Director of Financial Aid.

Responsibilities and Duties

  • Processing federal, state and private loans and ensuring compliance with processing timeframes and regulations, including returning federal loan funds in accordance with all regulatory mandates.
  • Assisting in the review of annual financial aid forms, documents, communications to students, including planning, developing and maintaining accurate and updated financial aid information.
  • Counseling students and parents on all aspects of financial aid programs and financing options.
  • Reviewing financial aid files and awarding students.
  • Representing the Financial Aid Office at New Student Orientations and other events as necessary.
  • Other duties and projects as assigned by the Director.

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Bachelor's degree
  • Knowledge of federal financial aid regulations
  • Experience with PowerFAIDS or other database management systems
  • Excellent organizational and management skills

Requirements

  • Excellent communication, organizational and interpersonal skills.
  • Dependability, reliability, and flexibility

Submit resume and cover letter as one document for Financial Aid Counselor

 

Library Clerk

The Library Clerk is a part-time, pre-professional position of 13-19 hours per week that provides assistance in multiple areas of the Library including circulation, reference, acquisitions, book processing, and shelving. The Library Clerk reports to the Associate Library Director.

Responsibilities and Duties

  • Circulation, shelving, and retrieval of library materials.
  • Fills requests for items on reserve and at storage.
  • Is responsible for library's opening and closing procedures.
  • Provides research and reference assistance to students, faculty, and the public.
  • Provides instruction in the use of library materials, including indexes, reference materials and electronic resources.
  • Assists with maintenance of periodical collection.
  • Assists with the physical processing and maintenance of books.
  • Assists with the creation and maintenance of LibGuides.
  • Other projects as assigned.

Standards of Professionalism

Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. Everyone should be approached in a way that makes them feel valued as individuals and team members and that takes into account the necessities of work as seen from their perspective.

Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty feel valued and well served by you as a representative of the BAC.

Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of BAC records, but also the ability to discern when it is appropriate to divulge privileged information.

Qualifications

BA or previous library experience required. Coursework towards M.L.S. degree is highly desirable. Must be able to work independently and as part of a team. Experience with the literature of architecture or art history is desirable as is experience with information literacy instruction and/or ease with technology and social media.

Requirements

Must be able to work at least one weekday evening until 10:30 and one weekend day with additional hours possible.

For questions or additional information regarding this job posting, please contact Kris Liberman at kris.liberman@the-bac.edu. Review of applications will begin immediately and will continue until the position is filled.

Submit resume and cover letter as one document for Library Clerk

 

Vice President for Finance and Administration

Reporting to the president, the Vice President for Finance and Administration (VPFA) serves as Chief Financial Officer, a key strategic advisor to the president and who works collaboratively with him, the Board of Trustees and Committees, the senior leadership team (President's Cabinet), faculty, and staff to assure a successful and stable financial future for the College. The VPFA provides leadership, vision and proactive, integrated financial planning in the development of initiatives that will optimize resources in support of the College's mission and strategic priorities.

Responsibilities and Duties

  • The VPFA supports Governance by attending and participating in Board of Trustee regular Board and Executive Committee meetings, and staffs the Finance, Audit and Investment Committees.
  • This position has primary responsibility for the development and implementation of the College's annual institutional budget, which includes forecasting and tracking all aspects of revenue and expenses of operations, capital, debt and cash flow activities.
  • The VPFM leads and manages the activities of the Accounting, Human Resources, Operations, and Facilities departments. Direct staff reports include the Controller, Director of Human Resources, Director of Administrative Operations and the Associate Vice President of Facilities. The VPFM is responsible for observing the Performance Review Policy for these staff and ensures their direct reports comply as well.
  • The VPFM has oversight over payroll related functions, purchasing, debt and cash management including observance of bond covenants and disclosure, financial reporting including periodic program allocation reports, facilities maintenance, project management and construction, environmental health and safety policies and procedures, 403(b) retirement plan sponsorship, other employee benefit plans, legal services, contracts and risk management including all insurance policies and waivers, and all audits required, including 403(b), A-133 and annual financial and management letters.
  • The VPFA, with other Cabinet members, has shared responsibility for space planning and leasing activities; is responsible for monitoring use of space in terms of tax-exempt bond limitations, copy centers and centralized supplies, telephone and mail services and monitors compliance with IPED filings for all departments,
  • In collaboration with the Student Services and Institutional Advancement departments and the Investment Sub-Committee, the VPFA ensures all aspects of the management of the endowment fund are in accordance with the Uniform Prudent Management of Institutional Funds Act (UPMIFA) and that the use and investment of the funds are in accordance with BAC policies. The VPFA coordinates with the Institutional Advancement department in ensuring donor instructions are in line with policy and that all documentation is maintained as to maintenance of permanent files. In addition, the VPFA office coordinates with the Student Services and other departments responsible for distribution of funds, in ensuring spending policies are in line with BAC policy.
  • As member of the president's cabinet, the VPFA has overall responsibility for all facets of the institution's financial activities and systems, and collaborates and advises in matters related to strategic planning especially those related to cross-departmental vision and goals. While maintaining responsibility for the annual and long-term institutional budgeting process and final product, the VPFA fosters a team approach where all share in the review and allocation of resources, and in developing and maintaining policies that establish responsibility and accountability. As part of the Cabinet the VPFA participates in the evaluation and adoption of new initiatives proposed across the institution.
  • The VPFM collaborates with and shares responsibility with the Enrollment Management Team for enrollment and tuition goals and rates proposed to the Board, and for periodic reporting of forecasting results. The office ensures that registrar enrollment files reconcile with revenue activity in the general ledger at each semester and year-end.
  • The VPFM ensures Institutional Advancement donor records, Bursar student billing and accounts receivable including collections and bad debt management, and scholarships and award activities integrate with the accounting systems and that internal controls that ensure integrity of data are in place.
  • The VPFA has knowledge of and ensures compliance with federal, state, accreditor and institutional regulations for all areas of oversight.

Standards of Professionalism

A. Team and Interpersonal skills: Success in this position requires positive relationships with other team members including support staff and more senior staff. These persons must thus be approached in a way that makes them feel valued as individuals and team members and takes into account the necessities of work as seen from their perspective.

B. Service orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty are treated in such a way as to feel valued and well served in their contacts with the school through you.

C. Confidentiality and discretion: Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged, if not necessarily confidential, information.

Qualifications

  • Degree in accounting, business or related field. Advanced degree and/or CPA desirable.
  • A minimum of ten years of experience, the majority earned in finance in higher education. Hands-on management style with a can-do approach to getting the job done.
  • Knowledge of current federal requirements regarding student financial aid, employment law, tuition discounting and demonstrated comprehensive understanding of current practices in financial management responsibilities in higher education.
  • Knowledge of and experience with financial related higher education policies and procedure.
  • Experience creating and managing budgets, a strong commitment to customer service and collaboration, strong organizational skills, and the ability to set priorities to meet targeted goals.
  • Superb communication skills with exceptional analytic and interpersonal skills and the ability to manage change in a complex educational institution; capable of providing the leadership and management of the staff with a focus on being innovative, goal-oriented and student-centered.
  • Expected to work occasional evenings and weekends, attend offsite events and meetings, and develop strong networks within the higher education community.

Submit resume and cover letter as one document for Vice President for Finance and Administration

 

Statement Of Equal Opportunity Employment

The policy of The Boston Architectural College is to ensure that opportunities in employment are available to all present and prospective staff members on an equal basis depending only on qualifications for employment. As required by law, applicants will be considered without regard for their race, color, gender, sexual orientation, age (except to the extent permitted by law), creed, religion, national original, marital status, Vietnam era veteran status, disabled veteran status, or disability. The BAC commits itself to diversity and encourages its hiring managers to review, recruit, and consider qualified minority, female, persons with disabilities and Vietnam-era veteran candidates.

Inquiries concerning the BAC equal opportunity policy may be referred to the director of Human Resources.