Careers

OPEN POSITIONS

JOB DESCRIPTIONS

Accounting & Reporting Manager

Reporting to the Associate Vice President for Finance & Contoller (AVPF&C) and under the oversight of the AVPF&C and the Vice President for Finance and Administration (VPFA), the Accounting & Reporting Manager is responsible for the processing/oversight of general ledger journals, certain reconciliations, most financial reporting functions. This position assists with the automation of the department's reports and budgeting process. Responsibilities include but are not limited to daily oversight of general ledger activity; account reconciliations, monthly closing, and preparation of financial statements including quarterly Board and annual reports. This position requires additional analysis work, accounting-related tasks, projects, and providing support to the VPFA, as requested. Accuracy, timeliness, and confidentially in all functions are critical for success in this position.

PRIMARY ESSENTIAL FUNCTIONS:

  • Responsible for creation of monthly closing schedule necessary to produce accurate financial reports by the monthly date set by the VPFA and AVPF&C.
  • Ensure all standard and adjusting general ledger journal entries and sub-ledger entries are posted accurately and timely; maintain a record of all journal entries for audit.
  • Oversee and review daily reconciliations of bank account and merchant services accounts
  • Perform monthly account reconciliations and create binder with reconciliations and supporting documentation for review by AVPF&C.
  • Reconcile and/or oversee and manage Tuition and Fees reconciliations for both Degree and CE on the timetable schedule of each semester's drop/add.
  • Oversee and manage the measurement of actual tuition and fees compared to budget.
  • Oversee the cash posting and quarterly reconciliation for IA's Raiser's Edge system
  • Prepare monthly and quarterly unaudited financial statements and assist in the preparation of the year-end financial statements using the ‘audited financial statement' format.
  • Oversee the production and refinement of budget versus actual reporting
  • Ensures operating budget managers have access to their assigned budgets in reporting software, currently Management Reporter
  • Responsible for preparing, on a regular basis, the Endowment/Unitization reconciliation and inter-fund reconciliations.
  • Assist with the management of external financial audits
  • Assist with the preparation of BAC's commercial and worker's compensation insurance applications
  • Assist with the preparation of the annual 990, MA Form PC, Form ABC, IPEDS, and Bond Disclosure Report, and other tax and compliance reports, as may be assigned from time to time
  • Prepare the annual NACUBO Investment survey and other surveys, as may be assigned.
  • Provide ad hoc report as requested by the AVPF&C, and support to the AVPF&C and the VPFA, as requested
  • Other duties, as assigned

EDUCATIONAL CRITERIA: Bachelor's degree in Accounting, Business, Finance or equivalent required.

EXPERIENCE REQUIREMENTS:

  • A minimum of four plus years of accounting experience and knowledge of Generally Accepted Accounting Principles
  • Experience with Financial Statement preparation and financial analysis
  • Experience with accounting systems - MS Dynamics Great Plains, preferred
  • Experience with financial reporting programs is required
  • Familiarity with non-profit fund and endowment accounting, preferred
  • Attention to detail and excellent interpersonal and communication skills
  • Ability to work independently and in a team environment and under deadline pressure
  • Strong proficiency in MSExcel including Pivot tables and Vlookup is required

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Adjunct Faculty: Real Estate Development

The Boston Architectural College is seeking a dynamic academic leader to teach in our new Real Estate Development Program for the 2019-2020 academic year. This is an exciting opportunity for an established real estate development or business management professional to join our talented faculty, contribute to our renowned programs of distinction in higher education and participate in the launching of a new program, be a part of a team of our real estate development faculty, and contribute our mission and the advancement of our strategic goals.

COURSE DESCRIPTION:
The practice of real estate development requires both the art and skills of leadership and persuasion. Ultimately, real estate development is a risk-taking proposition, and it requires an entrepreneurial approach. This course examines the dynamics and principles of leadership and entrepreneurism. It also addresses the emerging philosophy and approaches of ‘design thinking' and teamwork. As a result of this course, students will better understand their own personal leadership attributes and how to apply them throughout their professional career. The course will introduce students to the ‘Entrepreneurial Process' to include an examination of the steps that business owners and business leaders engage in as they move a project from the opportunity recognition and idea generation stage all the way through to harvest. The process of developing and writing a business plan for a future business that students are considering or the process of implementing innovative ideas at work using entrepreneurial leadership, will be part of the course as well.
Prospective faculty should have significant demonstrated professional knowledge, skill and experience relevant to the course subject matter and will act as the ‘subject matter expert' for the course. Demonstrated skills or successful experience in an instructional capacity is preferred. The faculty member must have an MBA or a graduate degree from a related field within the business sciences. A bachelor's degree in the discipline with considerable experience in the particular subject matter will be considered.

TO APPLY:
To be considered, candidates are to apply on-line with a letter of interest, curriculum vitae, and a list of three (3) professional references.
Please note: To meet The BAC's degree requirements, degrees must be from an accredited College or University and official educational transcripts are required as part of the candidate screening process. References will not be contacted until candidate is provided notice.

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Coordinator of Human Resources

Under the direction of the Director of Human Resources Development, the Coordinator of Human Resources is primarily responsible for performing all administrative aspects of day-to-day HR operations in a manner that maintains a productive workflow, provides stellar customer service to BAC constituents, and accomplishes primary duties and designated tasks or projects as assigned. As the initial HR customer service contact for the department, the Coordinator of HR is responsible for providing timely and accurate responses to employee inquiries, and maintains a high level of confidentiality and professionalism in all communication.

PRIMARY ESSENTIAL FUNCTIONS:
1. Properly maintains employee documents and personnel records in accordance with policy, practice

  • Maintains a HR file system that complies with standards of confidentiality and regulations, including: an active employee file system, a student worker file system, and a terminated file system
  • Properly disseminates and stores pre-screening documents with required level of confidentiality
  • Properly stores documents and file upon separation; works with Archivist to archive records
  • Maintains Form I-9s in compliance with federal mandates

2. Maintains the integrity of employment data stored within the electronic HR information record keeping information system (HRIS) via the use of best practices and established protocols

  • Performs accurate and timely data entry cognizant of payroll deadlines
  • Maintains a cyclical process for auditing records to ensure accuracy of data entry
  • Produces regular reports in order to audit various components of the electronic records
  • Maintains and periodically audits employee paid time off accrual records in the HRIS system; accurately adjust as needed with proper record keeping
  • Follows standard protocol for record keeping and data entry; maintains data integrity via obtaining official HR and employment documents that drive HRIS data entry
  • Assists in maintaining manager access and employee registration into HRIS system

3. Prepares and/or produces standard and ad-hoc reports from the HRIS system

  • Creates and maintains HR metrics, employee accrual reports and monthly recruitment and employment data reports
  • Assists in compiling data for the completion of various statistical surveys
  • Maintains organizational charts

4. Coordinates and administers employment services and processes that adhere to best practices and standards, and following College policy

  • Administer pre-employment screenings including background checks, and any other necessary screening requirements in accordance with established policy
  • Coordinates with key College staff, hiring managers and new employees to ensure successful onboarding activities
  • Conducts New hire HR Orientations; schedule and meet with new employees, create new hire packets and facilitate the collection of all employment documents
  • Assists with administering benefits via the onboarding and open enrollment processes
  • Coordinates a smooth exit process with employees who have resigned or retired, following policy and standard practice; collect proper documentation and produce exit packet for exiting employee, assist in conducting exit interviews
  • Aids in administering employee benefit programs and workers' compensation claims
  • Coordinate the employee review process following established policy; collects, records and files reviews
  • Coordinate employee achievement and recognition programs

5. Provides stellar customer service to BAC constituents via accurate and timely information to employees with regard to benefits, employment practices and policies

  • Responds to employee requests for information in a timely manner and with accurate information
  • Provides accurate and consistent policy interpretation and guidance to employees and managers

6. Facilitates and coordinates day-to-day HR administrative operations in a manner that maintains a productive workflow

  • Responds to requests in a timely manner for employee data for Unemployment Claims
  • Assists with printing and mailing of HR related communications
  • Assists in developing and revising HR administrative processes, policies, forms and documents
  • Produces various employee letters and correspondences, including: welcome letters, resignation notices, declination letters, benefit eligibility notices, employment verification letters, etc.
  • Assists with scheduling meetings and coordinating various employee events

7. Manages the HR intranet page and web pages so that they present as a professional, clear and accurate source of information for employees

  • Work with Web systems manager as needed
  • Upload updated iteration of policies, forms and guide documents as they are finalized and approved for public dissemination
  • Periodically audit the pages for accuracy

8. Collaborates with payroll personnel to successfully process of employee pay

  • Reviews monthly HR invoices for accuracy
  • Participates in regular and ongoing communication with payroll that assists in ensuring proper set up and processing of employee pay records
  • Ensure that payroll action forms and required supporting documentation is received and processed in a timely manner and sent to payroll; troubleshoots and researches missing information when needed.

9.Other duties, as assigned

EDUCATIONAL CRITERIA: Earned Bachelor degree from an accredited institution, required

EXPERIENCE REQUIREMENTS:

  • 2 plus years of professional office experience, of which at least one is in Human Resources
  • Experience in higher education, preferred.
  • Working knowledge of office systems including Microsoft Windows suite and HRIS
  • Ability to handle multiple tasks and requests; flexible and able to determine priorities
  • Strong attention to detail and excellent customer services skills
  • Good written and verbal communication skills

WORK SCHEDULE REQUIREMENTS: Must be able to work evenings upon request

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Director Undergraduate Interior Architecture

The position of Director, Undergraduate Interior Architecture, is a full time, twelve - month faculty position. The person in this position will teach two courses per academic school year. Teaching areas are flexible and are determined based upon department need but may include both graduate and undergraduate interior architecture courses, both lecture and studio based. Administrative responsibilities include mentoring students; assisting with departmental needs; CIDA accreditation process; serve on college committees; and continue in professional practice and/or research. The Director, Undergraduate Interior Architecture reports to the Dean of the School of Interior Architecture.

PRIMARY ESSENTIAL FUNCTIONS:

  • Demonstrate innovation and visionary perspectives
  • Possess a trans/multi-disciplinary academic background and outlook
  • Manage complex situations with fairness and transparency
  • Enable a diverse, creative, and hands-on adjunct faculty
  • Understand studio culture
  • Foster collaboration and partnership building (both internally and externally)
  • Understand and oversee issues of accreditation
  • Have an academic and/or professional background in interior design/interior architecture and a record of accomplishment
  • Possess a record of accomplishment teaching interior design at graduate and undergraduate level
  • Engage in an ongoing dialogue about the program and design practice
  • Mentor undergraduate and graduate students
  • Provide service to the department, college, and community

EXPERIENCE REQUIREMENTS: Candidates should have a minimum of a Master's Degree in a design discipline, a professional Interior Design degree, which may be at the bachelor's level, and be a NCIDQ certified interior designer with teaching experience at the college level.

SALARY INFORMATION: Full-time, exempt, fully benefited; $68,000-70,000 annual salary

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Executive Assistant to the President

Reporting directly to the President, the Executive Assistant serves as a primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and serves as a liaison to the board of directors and senior management, and oversees special projects.

PRIMARY ESSENTIAL FUNCTIONS:
1) Representing the Office of the President

    • Greets and directs visitors, while ensuring the office is a neat and hospitable environment
    • Keeps a well-organized and systematized database of records
    • Manages President's phone and email correspondence

2) Schedule and Travel

    • Maintains daily calendar; including flagging deadlines as well as arranging and attending meetings, as requested
    • Arranges schedule to accommodate travel arrangements including booking hotels, flights, rentals and registrations

3) Administrative

    • Creates and maintains easily accessible database of contacts for the President
    • Manages President's expense reports, credit card, and reimbursements
    • Keeps track of President's professional registrations and license renewals
    • Handles confidential information with poise, tact and diplomacy
    • Organizes and coordinate events sponsored by the President

4) Board of Trustees Administrative Support:

    • Serves as Clerk of the Board of Trustees: Records Board and committee meeting minutes, and all motions passed by the Board.
    • Works closely with the President, Vice President of Institutional Advancement, Vice President for Finance & Administration, Vice President of Enrollment Management, Vice President for Academic Affairs, and the Chair of the Board of Trustees to oversee timely approval of agendas and handouts, format materials for all meeting sessions including retreats and annual meeting; handle advance mailings, confirm guest speakers, room scheduling, catering, audio-visual needs, etc.
    • Manages communications to the Trustees, Overseers, and Overseer Emeriti including, but not limited to, meeting notices, electronic meeting materials, and general announcements.

EDUCATIONAL CRITERIA: Earned Bachelor's degree from an accredited institution, required.

EXPERIENCE REQUIREMENTS:

  • Must have at least five years of experience as an Executive Assistant or experience working with C-Suite level professionals
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Exceptional written and verbal communication and interpersonal skills
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
  • Ability to work well independently, as well as collaboratively, to take initiative, and to maintain collegiality and productivity under pressure while adapting to changing conditions

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Help Desk Tech I - Part Time

Reporting to the Manager of IT Operations and Projects the Help Desk Technician is responsible for technical computing support for staff, students, and faculty. It is expected that all employees of the BAC are able to be flexible and work collaboratively in order to meet the needs of the College. Accordingly, other duties, responsibilities and activities may be assigned at any time to successfully meet the needs of the College.

PRIMARY ESSENTIAL FUNCTIONS:

  • Provide Tier 1 help desk support for a variety of calls from students, faculty, and staff
  • Ensure the proper operation of lab computer and peripheral equipment
  • Maintain computing environment which includes repairing hardware, installing, and troubleshooting software
  • Check out lab equipment
  • Track all cases through ticketing system
  • Other duties and projects, as requested

EDUCATIONAL CRITERIA: High school diploma required, some college work preferred. CompTIA A+ or Network+ certification preferred. 

EXPERIENCE REQUIREMENTS: Help desk experience in a Windows environment is preferred. High school diploma required.

  • Demonstrates a strong commitment to customer service
  • Demonstrates excellent communication skills

WORK SCHEDULE REQUIREMENTS:

  • 24 Hours per week
  • Ideal schedule is Wednesday, Thursday and Saturday but flexibility is possible

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Human Resource Recruiter/Generalist

Under the direction of, and reporting to, the Director of Human Resources Development, the Recruiter of Human Resources/ Generalist is primarily responsible for all aspects of recruiting for the college and developing a recruiting strategy in support of BAC staffing objectives and plays a critical role in ensuring it's hiring the best possible talent. In a manner that maintains a productive workflow, provides stellar customer service to BAC constituents. As the initial HR contact for potential employees, this position is responsible for providing timely and accurate responses to employee inquiries, and maintains the highest level of confidentiality and professionalism in all communication. As well as, working primarily with staff, the position will support adjunct faculty as appropriate.

PRIMARY ESSENTIAL FUNCTIONS:

  • Proactively recruits and fills all positions, director level and below within 90 days
  • Establishes recruiting requirements by studying organization plans and objectives and meeting with managers to discuss needs
  • Builds applicant sources by researching and contacting community services, the local career center, colleges, employment agencies, internet and social media sites; providing organization information, opportunities, and benefits; making presentations; and maintaining rapport
  • Determines applicant qualifications by interviewing applicants, analyzing responses, verifying references, and comparing qualifications to job requirements
  • Creates and maintains HR metrics, employee accrual reports and monthly recruitment and employment data reports
  • Provides stellar customer service to BAC constituents via accurate and timely information to employees with regard to benefits, employment practices and policies
  • Responds to employee requests for information in a timely manner and with accurate information
  • Collects and process all hiring-related paperwork
  • Assists with compensation studies
  • Understanding of HR laws
  • Helps create the BAC as an employer of choice
  • Works closely with our education center and Deans to support hiring and accurate on-boarding of adjunct faculty
  • Other duties, as assigned

EDUCATIONAL CRITERIA: Bachelor degree required.

EXPERIENCE REQUIREMENTS:

  • 2 or more years Human Resources full cycle recruiting experience and 1 or more years HR generalist experience in higher education preferred.
  • Working knowledge of office systems including Microsoft Windows suite and ATS systems
  • Strong MS Excel and MS Word skills
  • Ability to handle multiple tasks and requests; flexible and able to determine priorities
  • Strong attention to detail and excellent customer services skills
  • Good written and verbal communication skills
  • Hours are 11:00 am - 7:00pm Monday - Friday

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Special Events Manager

The Special Events Manager is responsible for the strategy, planning, implementation, and promotion of development events and all constituent engagement efforts. The Special Events Manager collaborates with colleagues across the College to execute special events and targeted programming that builds awareness of the impact of The Boston Architectural College (BAC), and stewards the alumni and friends that support it philanthropically.

Primary responsibilities include, but are not limited to: collaborating with the Marketing and Communications department, interns, external contractors and vendors, and leadership volunteers to carry out day-to-day tasks and event production responsibilities. The Manager exercises a high level of creativity, resourcefulness, and decision-making that results in significant impact on the overall BAC brand.

PRIMARY ESSENTIAL FUNCTIONS:
1. Oversees the planning and execution of the Spring Gala, the College's largest annual fundraising event, and ensures continued fundraising success and growth of the event.
• Organizes, manages, and helps recruit members for the Gala Committee
• Oversees the volunteer solicitation process to secure corporate and individual sponsorships and ticket sales
• Secures in-kind event partners (food and beverage, auction items, décor, etc.)
• Identifies and establishes relationships with preferred vendors for event management logistics.
• Establishes and monitors budgetary needs for events.
• Manage the successful planning, organizing and execution of cultivation, stewardship and fundraising events such as lectures, gallery receptions, donor events, and alumni networking events.
• Develops methods and processes to accomplish fundraising goals, and identifies new opportunities to improve existing programs and engagement efforts.
EDUCATIONAL CRITERIA: Earned Bachelor's degree from an accredited institution, required.
EXPERIENCE REQUIREMENTS:

  • 5 or more years of experience in event management, required
  • Experience in a college setting, preferred.
  • Experience with a CRM or fundraising database required; experience with the Raiser's Edge, preferred.
  • Proficiency in Microsoft Office, required.
  • Experience in the successful solicitation of corporate support, both in-kind and financial, highly desired.
  • Demonstrated successful volunteer management experience, highly desired.
  • Strong written, verbal and interpersonal communication skills are required, as are a commitment to customer service and the ability to work effectively with both internal and external constituencies.
  • Strong organizational skills, ability to multitask effectively, and strong attention to detail, required.
  • Ability to work independently, problem-solve, take initiative, set priorities, and handle multiple projects efficiently and effectively, required.
  • Ability to lift 20 pounds regularly (and up to 40 pounds occasionally) for event setup and breakdown, required.
  • Must have a valid driver's license and feel comfortable driving large vehicles to event sites, if needed.

WORK SCHEDULE REQUIRMENTS:

  • This position requires a flexible schedule, including the ability to work nights and weekends depending on event schedules. Must be able to staff and attend morning, evening and weekend events and meetings, when needed.
  • Occasional travel required.

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About the BAC

The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, landscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.

Statement Of Equal Employment Opportunity and Non-Discrimination

The BAC is committed to providing equal opportunity in employment and education to all employees, students, and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, religion, color, sex, age, ethnic or national origin or ancestry, veteran status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in Uniformed Services, or any category protected by applicable state and federal laws.

Individuals may not be discriminated against in the terms and conditions of their employment or academic program or be subject to harassment in the workplace or academic environment. Such conduct is illegal under both federal and Massachusetts state law, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Violence Against Women Act, Massachusetts General Laws chapter 151B, § 4, Massachusetts General Laws chapter 151C, § 2, and Massachusetts General Laws chapter 214, § 1C. Furthermore, conduct prohibited under this policy is incompatible with the values and mission of the BAC and is strictly prohibited by the BAC. Unlawful discrimination, harassment, and retaliation by officers, faculty, managers, supervisors, employees, students, vendors, clientele, and contractors will not be tolerated.

Inquiries concerning the BAC equal opportunity policy may be referred to the Director of Human Resources Development, human.resources@the-bac.edu.

Standard Professionalism

  • Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.
  • Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
  • Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.