Archives Donations Policy

The BAC collects two kinds of records:

  1. Institutional Archives of the BAC - Institutional records created by BAC departments and committees that have been determined to have value for long-term retention will be reviewed for inclusion in the Archives once they are ready for transfer from their offices of record.
  2. Manuscripts, Special Collections and Personal Papers - Records created by individuals or other institutions associated with the BAC provide historical context. Such items may be donated to the BAC Archives, but only by specific, advance arrangement.

We select largely based on what we think has the most historical research value, but we also choose records for inclusion in the Archives based on the strength of the documentation they provide of the "normal course of business" at the BAC. We offer a repository to the BAC community for all records relating to legal actions and all records that document the rights and entitlements of the BAC.

Materials collected mostly document the Boston Architectural Club (1889-1943), Center (1944-2005) and College (2006- ) and persons who played critical roles in the development and continuation of the BAC. The records may take a variety of forms, including, but not limited to, paper records, books, photographs, news clippings, audio and videotapes, artifacts, and objects. A limited number of electronic records are collected by the BAC Archives at this time. Please feel free to contact the Archives at (617) 585-0133 if you have any questions about what we collect.

The Archivist shall acquire significant materials in the following categories:

  1. BAC administrative records, including but not limited to: minutes, correspondence, reports, memoranda, curriculum, committee records, summary financial records, official publications, and photographs.
  2. Materials that document the BAC community, including student activities and organizations, alumni organizations, faculty and administration organizations and other BAC-related groups. These materials complement the official BAC records. The Archives generally does not collect student work at this time.
  3. Personal and professional papers of persons associated with the BAC, including faculty, administrators, alumni, students, and benefactors. These manuscript collections may include materials relating to the person's academic activities, professional activities, personal life and research. This collection mandate may also extend to the papers of individuals and organizations where the subject matter of the collection is relevant to the history of the BAC or the Boston Architectural Club, architectural education in Boston, or the Beaux Arts tradition in the United States.

The Archivist will request that ownership of manuscript collections donated to the BAC Archives be transferred to the BAC. Publishing rights may be sought by the BAC under the terms of any Donor Agreement. Donors will be asked to sign an agreement form outlining the terms of their donation.

In some cases, and in accordance with accepted archival principles, the Archivist may determine that some materials in a donated collection are inappropriate for the Archives. In such cases the Archivist reserves the right to remove such materials from the collection. The Archivist may return the materials to the donor, depending on the terms of the Donor Agreement.

Thank you for considering making a donation to our Archives. Please note: All donations to the BAC Archives will be arranged in advance between the party making the donation and the BAC Archivist.