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Policies & Protocols

Learn more about various BAC policies, from student policies to public safety to tuition refunds:

Student Policies and Community Standards

The BAC Catalog is a guide to the BAC policies and procedures for students, prospective students, faculty, staff and community members. 

The Boston Architectural College is committed to creating an educational environment that promotes opportunities for learning. This is necessary in any college setting, but it also actively models behavior required by a design professional in the field, something a BAC student typically encounters and must demonstrate well before graduation. A successful learning environment can only occur when every individual in the BAC community takes an active role in respecting the integrity of others. This document establishes a code of conduct for all members of the BAC community to follow in enhancing the BAC as a learning environment.

This document has been approved by the BAC's Board of Trustees and reviewed by the BAC's senior staff and counsel. It is, however, a living document and is subject to change by the BAC at any time. In addition, the BAC reserves the right to rule on any matter not specifically described in this document but which violates the spirit of the expectations described here. Please contact the Office of the Dean of Students with any questions concerning this document or the BAC's policies.

The expectations described in this document incorporate certain policies already in use at the BAC and generally described in the "Campus Compact" section of the BAC Catalog and in the "Faculty Benefits/Responsibilities" section of the Faculty Handbook. The Studio Culture Statement addresses NAAB Condition 3.5 on Studio Culture, in which the BAC is expected to demonstrate a positive and respectful learning and successful time management on the part of both the faculty and students.

BAC Community members, as referred to in this document, comprises all persons involved in teaching and learning for credit at The Boston Architectural College. This includes full-time, part-time, and Continuing Education students; alumni; overseers; board members; staff; faculty; visiting design jury critics and lecturers; and members of the public visiting the BAC campus. This definition extends to all participants in BAC sanctioned events, on campus or elsewhere.

The BAC expects that, while participating in any activity associated with the BAC, community members will adhere to high standards of personal and professional conduct. They will understand that mutual respect, civility, and ethical behavior are core principles and values at the BAC. This Compact directs each community member to be intentional in considering the spirit of these principles in all interactions with other members or with members of the public. This document is not intended to address comprehensively every aspect of individual behavior. Instead the BAC requests, and expects, that everyone who is a part of the BAC community exercise good judgment, fairness, and logic.

The Compact presupposes that there will be civility and respect for others within the BAC. Because academic life requires standards of behavior of a higher order than those of the wider society of which the BAC is a part, the BAC's standards substantially exceed the minimum expectations of civil law and custom. The general laws of society confer rights and impose obligations on all citizens. When they enter the BAC, students retain their rights under the laws of society, but student status confers no immunity or sanctuary from federal, state, or municipal laws. The BAC reserves and will exercise the right to insist upon the highest standards of personal conduct from all members of the BAC community.

The BAC expects members of its community to:

  • Obey the law and all BAC policies, rules, and regulations;
  • Promote a learning environment; and
  • Respect the safety and well-being of themselves and others.

The BAC expects the members of its community to obey all local, state, and federal laws and all BAC policies, rules, and regulations. Behavior occurring off campus that is in violation of the Compact or local, state, or federal laws and could adversely affect the educational mission of the BAC or its relationship with the surrounding community may subject community members to discipline pursuant to the Consequences of Unacceptable Behavior section of this document.

Diversity: The BAC does not tolerate, in any BAC activity or on any premises of the BAC, discriminatory behavior based on personal bias about race, gender, ethnic origin, religion, sexual orientation, gender identity/expression, age, or disability. More than this, the BAC has adopted an institutional Diversity Statement.

Ethics: The BAC educates professionals in the fields of spatial design. The College expects students to adhere to the ethical standards of the professions for which it educates, including those set forth by AIA, ASLA, and IIDA.

Physical Safety: The BAC does not tolerate, in any BAC activity or on any premises of the BAC, abusive behavior, including bullying, harassment and hazing, whether it is physical, verbal, or otherwise.

Hazing: In compliance with the provisions of Chapter 536 of the Acts of the General Law of the Commonwealth of Massachusetts prohibiting hazing, the BAC strictly prohibits hazing in or by any instrument of the College, including the student body. Any incident or threat of hazing must be reported to the Dean of Students, who will file an incident report and inform appropriate authorities. Anyone charged with being a principal organizer or participant in the crime of hazing will be subject to disciplinary proceedings and if found guilty will be dismissed from the school.

Sexual Harassment: According to Title IX, No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance. The conduct that is described as inappropriate in the section of the BAC Catalog entitled "Community Rights and Responsibilities" will not be tolerated. Richard Griswold and Stanley Pierre at the BAC have attended the Title IX Coordinator Training here.

Alcohol: The distribution or consumption of alcoholic beverages on campus is prohibited except at organized and approved institutional or BAC Functions that are sanctioned by the BAC and no person under the legal drinking age of 21 is permitted to consume alcoholic beverage at the BAC. 

Tobacco: There is no smoking on the BAC campus. The BAC supports and encourages individuals who wish to stop smoking to enter a cessation program.

Substance Abuse: The BAC strictly prohibits the use or possession of illegal drugs and other controlled substances on its premises.

Responsible Alcohol and Tobacco Use at Off Campus BAC Events: The BAC supports drug, alcohol, and tobacco laws while respecting the privacy of individuals in its community (within the parameters of the law).

Plagiarism and Academic Dishonesty: The BAC's definitions and policies for plagiarism and academic dishonesty, as well as their sanctions are discussed in the BAC Catalog.

Conflicts of Interest: In February 2008, the BAC adopted a Conflict of Interest Policy, intended to alert members of the BAC community to the types of situations involving divided loyalties that can arise in an academic setting, to provide guidelines for appropriate behavior, and to create a responsible and transparent method for dealing with potential conflicts. The policy has the following goals:

  • To provide clear guidelines of behavior for all the various stakeholders of the BAC, in all their different roles, without unduly limiting the overlaps and complexities of roles and structures that are a key source of the school's strength.
  • To ensure that all stakeholders in the school—including affiliated organizations, funders, accreditors, and the general public—retain confidence that the organization is making decisions in a fair and open manner.
  • To ensure that covered individuals within the school do not take advantage, purposefully or inadvertently, of positions of responsibility and trust for personal gain, either financial or professional.
  • To provide guidance should a student, teacher, administrator, or other stakeholder in the college be put in a situation where he or she feels there are conflicting interests. The policy provides guidelines on how a potential conflict should be disclosed, and on any subsequent actions (including, where necessary, recusing oneself from making a decision).

If the behavior of a community member does not, in the eyes of the BAC, meet the BAC's expectations, the BAC, obeying the law and its own policies, rules, and regulations, will take appropriate action against that member of the community up to and including dismissal.

The BAC may make rules for the proper conduct of community members and establish penalties for failure to comply with the regulations or for failure to conform to those laws and standards of conduct by which the larger community safeguards individual rights and social order. Community members must respect the rights of others, their persons and their possessions, and refrain from any disturbance to the peace of the BAC or the community around it. The BAC will hold community members responsible if they fail to maintain good conduct on the campus or elsewhere.

Behavior occurring off campus that is in violation of this Compact or local, state, or federal laws and could adversely affect the educational mission of the BAC or its relationship with the surrounding community may subject community members to discipline pursuant to this Compact. The BAC may make rules for the proper conduct of community members and establish penalties for failure to comply with the regulations or for failure to conform to those laws and standards of conduct by which the larger community safeguards individual rights and social order. All community members must respect the rights of others, their persons and their possessions, and refrain from any disturbance to the peace of the BAC or the community around it. The BAC will hold all community members responsible if they fail to maintain good conduct on the campus or elsewhere.

Any community member facing sanction because of unacceptable behavior is entitled to a transparent, internal judicial process overseen by the provost.

As stated in the Campus Compact above, the BAC expects intellectual activities to be conducted with honesty and integrity. Work submitted or presented as part of a BAC course:

  • Shall be the original creation of its author;
  • Is allowed to contain the work of others so long as there is appropriate attribution; and
  • Shall not be the result of unauthorized assistance or collaboration.
  • Failure to adhere to these guidelines is academic dishonesty and calls into question the student and the college.

Violations of Academic Integrity
A student suspected of academic dishonesty, may face disciplinary action with potential sanctions ranging from failure of the assignmnet to dismissal from the college. A few of the most frequent acts of academic dishonesty include:

  • Having someone else take an exam, write a paper, produce drawings and sketches, or complete homework assignments for you.
  • Bringing inappropriate material, such as notes or answers, into a testing situation, unless given permission by the instructor.
  • Knowingly assisting another student in circumventing the academic guidelines listed in this document. Additional examples exist. Please see the list below for more details.

Definition of Plagiarism
To plagiarize is to represent someone else's work (writing, pictures, and ideas) as your own. While one's work is often based on, or inspired by, other people's designs, images, or ideas, this information must be cited. Failure to do so is unethical and is intellectual theft.

Plagiarism can be intentional, such as knowingly using another person's paper (with or without their permission), or unintentional, such as not being aware of correct research formats. Regardless of intent, it is not acceptable. To this end, all submitted work must be the work of that student. Any passages taken from outside sources must be clearly and correctly cited. The same standards apply to design presentations. Any ideas, drawings, models, or other media made by someone other than the student, must be attributed, either verbally or in writing. This should include feedback and ideas received from fellow students.

To guide students, the BAC has adopted the citation style most commonly used in the design field. Often known as "Chicago", it utilizes footnotes or endnotes and all students are expected to know and follow this format. (For more information, consult Kate Turabian's A Manual for Writers of Term Papers, Theses, and Dissertations or the BAC Learning Resource Center handouts "Citation Format", "Electronic Citation", "Paraphrasing", and "Quoting.")

Misrepresenting Collaborative Work
Often in studio or class settings, students work collaboratively to complete assignments. In these circumstances, credit must be supplied appropriately. If one attempts to pass an entire group's work off as his/her own, he/she is plagiarizing.

Misrepresenting Practice Work
Similarly, one cannot take credit for work examples that were either generated collaboratively or in which he/she played a minimal role. While it may be necessary at times to include pieces of such work in a Practice Report or a Portfolio, the exact role one played in creating those images must be spelled out clearly. Exaggerating one's responsibility is a form of plagiarism.

In addition, since the BAC is a practice-based institution, you are asked to maintain a current resume. This resume must accurately reflect your past and present professional experiences, avoiding exaggeration or misrepresentation.

Using Precedents
Design may be based on precedents—work done by others. However, when using a precedent, information taken from other sources must be cited. As in the above instances, failure to do so is plagiarism.

Making Up Results
One cannot make up or falsify information used in a paper or project. Fabrication may include:

  • Making up evidence that supports one's position in a paper.
  • Inventing survey results (or other material) that justify a project.
  • Citing sources that you did not use.

Reusing Previous Work
All work for a given class, unless permitted otherwise by the instructor, must be original for that class. Assignments are created to help students better understand the material in question, and "reusing or recycling" old work defeats that purpose.

Note: Arrangements often can be made to build upon work started in a previous course. One, however, must always acquire the instructor's permission before proceeding. If this permission is not secured, the instructor is within his/her right to refuse the assignment or to prompt disciplinary action.

Procedures & Sanctions for Academic Dishonesty
An instructor who suspects academic dishonesty should contact his or her respective Program Director then meet with the student in question (ideally with the Program Director present) to determine the severity of the transgression. If the instructor believes the occurrence is minor (for example: incorrect use of sources, misunderstanding of citation format) he or she should handle it as he/she sees fit. This can include counseling the student about the correct use of sources, or referring the student to the Learning Resource Center for tutoring, usually in concert with revising the assignment in question. The instructor, however, does reserve the right to refuse the work and give the student a zero for it. The instructor will notify the Dean of Enrollment & Advising Services so that there is documentation in case the student has a future violation. If the student has a prior violation, then the current case will automatically be referred to the Campus Compact Review Board for sanctions to be recommended to the Provost.

If the instructor determines a major violation has occurred, (for example: cheating on an exam, paper downloaded from Internet, drawings taken from book or Internet, homework completed by another person), then the instructor cans choose to refer the case to the Dean of Enrollment & Advising Services to have the Campus Compact Review Board make a recommendation to the Provost for sanctions. The Board consists of all School Deans and the Dean of Students. The Dean of Enrollment & Advising Services will hold a hearing with the Board and invite the student, instructor, the student's Academic Advisor, the relevant Program Director, and other administrative staff as necessary. If in attendance, the student will be allowed to explain him or herself. In their absence, s/he can submit a written statement to be read by the Board.

Following the hearing, sanctions will be recommended to the Provost. These may include, but are not limited to: failure of the paper/project, failure of the course, suspension, or dismissal from the college. Regardless of disciplinary action taken, a note will be placed in the student's file. The Provost will notify the student of the outcome of the Board's recommendation and subsequent required action.

Note: a student may not drop or withdraw from a class once an academic dishonesty investigation has begun - except at the discretion of the Campus Compact Review Board or Provost. If the student attempts to do so without permission, the action will be refused or reversed.

Reporting a Case of Academic Dishonesty
In the case that a student or faculty member encounters academic dishonesty, s/he should notify the Dean of Enrollment & Advising Services and faculty member's Program Director. The Dean of Enrollment & Advising Services will investigate and call a Campus Compact Review Board hearing, if necessary.

Studio Culture Statement: Expectations for the BAC Learning Environment
The BAC is committed to maintaining a supportive environment for teaching and learning. While a BAC design education is appropriately challenging, the BAC expects everyone - students, staff, faculty, observers, or visitors - engaged in the learning environment of its colleges and Continuing Education programs to behave as professionals. They should interact with others and manage their time exactly as they are expected to do in professional practice.

The BAC expects faculty to:

  • Honor their contract, which incorporates, by reference, faculty responsibilities listed in the Faculty Handbook.
  • Make time available to meet with students outside class time as necessary, to provide clarification of course objectives.
  • Be clear in their expectations for students and grade students in terms of those expectations, and adequately alert students in a timely manner when those expectations are not being successfully met.
  • Treat all community members with honesty, dignity and integrity, including the use of a constructive language when discussing academic performance and design work. This extends to community members performing official BAC roles in the public realm.
  • Demonstrate excellent time management in the utilization of class time, the semester calendar, and in the planning of in-class and homework assignments and projects.
  • Actively contribute to an atmosphere of optimism, collaboration, innovation, and respect for diversity during all BAC-related activities.

The BAC expects students to:

  • Come to the classroom prepared, focus on course content while there, and contribute to understanding it by participating actively in each session.
  • Treat all community members with honesty, dignity and integrity, including the use of a constructive language when discussing academic performance and design work. This extends to community members performing official BAC roles in the public realm.
  • Develop excellent time management skills during class time and also by balancing academic work, professional work, and personal life effectively. Time management is a critical professional skill that can be learned. The Academic Advising office has many resources to help.
  • Actively contribute to an atmosphere of optimism, collaboration, innovation, and respect for diversity during all BAC-related activities.

FOR GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH I HEREBY ACKNOWLEDGE, I, the undersigned, irrevocably authorize The Boston Architectural College, its representatives, licensees and assigns (hereinafter the "BAC") to film, videotape, photograph and/or record me, and/or my work, and to use such film, videotape, photography and/or recording any number of times in any manner or medium now or hereafter known. Such use by BAC shall be without restriction and includes, without limitation, home video devices, audio records, broadcast television, cable, theatrical motion pictures, etc., and in advertising and promotion of such uses and for purposes of trade. BAC shall not, however, be obligated to use any or all such photographs. I hereby irrevocably release and assign to BAC all rights, worldwide and in perpetuity, relating to such film, videotape, photography and/or recording and their uses, including, but not limited to, the sole and exclusive right to reproduce, distribute, broadcast, sell and otherwise exploit same by any means now or hereafter known or developed, in whole or in part, with the right to edit or modify, and to secure copyrights in connection with the aforesaid uses, as BAC's sole property. In addition, BAC may use my name and likeness in connection with the sale and advertising of the foregoing.

Registrar Policies

Definitions of Enrollment Status are based on the following:

Full-time Undergraduate

  • Undergraduate students must be enrolled in 12 or more credits. This can be a combination of a minimum of 6 academic credits and the equivalent of 6 practice credits.

Full-time Graduate

  • Graduate students in the MARCH, MIA, MLA are considered full-time when enrolled in 9 or more credits. This can be a combination of a minimum of 4.5 academic credits and the equivalent of 4.5 practice credits.
  • Graduate students in the MDS and MSIA programs are considered full-time when enrolled in 6 or more academic credits.

Half-time Undergraduate

  • Undergraduate students are considered half-time when enrolled in at least 6.00 academic credits.

Half-time Graduate

  • Graduate students in the MARCH, MIA, MLA are considered half-time when enrolled in at least 4.5 academic credits.
  • Graduate students in the MDS and MSIA programs, are considered half-time when enrolled in at least 3 academic credits.

Students who have fulfilled the Practice Component degree requirement will not have practice credit hours counted toward enrollment status for purposes of financial aid eligibility. International students (any student enrolled and on a visa) should check with the Designated School Official before enrolling in less than the full-time academic credit load.

Credit Hour Equivalents

Credit hour as defined by federal regulations is the amount of work that reasonably approximates, but is not less than either:

  • One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for a semester or trimester hour, or ten to twelve weeks for one quarter hour of credit (or the equivalent amount of work over a different amount of time); or
  • At least an equivalent amount of work as required in #1 for other academic activities such as laboratory work, internships, practica, studio work, or other academic work leading to the award of credit-hours.

Federal Credit Hour Definition 34 CFR 600.2 DCL GEN-11-06

Change of Name

Students are responsible for informing the Registrar of any name changes that occur while they are an enrolled student. Proof of the name change must be submitted along with a Name Change Form requesting the name change. International Students should also inform the Designated School Official/Immigration Advisor.

Acceptable documentation for student name changes include the following:

1. Photographic documents showing the new name.

  • Ex. Driver's license, passport, alien registration card
  • Can be used to document a name change for any reason

2. Legal documents showing the former and new name.

  • Ex. Marriage certificate, divorce decree, naturalization papers, court approval of name change
  • Can be used to document name change for completed change or first or last name

3. Notarized statement declaring two variations as representing the same person.

  • For instance, "John V. Brown" is the name on BAC records; "J. Vernon Brown" is the name requested
  • Can be used for variation of the existing name

Change of Address

Students are responsible for informing the Registrar of any address changes that occur during the semester. Students will need to submit the Address Change Form to the Registrar's Office (Student Services Suite, 951 Boylston Street, Basement level) immediately following any change of address. Degree students can complete the change of address request online. International Students should also inform the Designated School Official/Immigration Advisor.

Attendance is expected in all classes. Absences are grounds for an instructor to lower a student's final grade.

Full-semester, In-person Classes and Studios

Three unexcused absences are grounds for an instructor to lower a student's grade one letter, and four unexcused absences are grounds for an instructor to fail a student.

All Half-semester and Summer, In-person Classes

Two unexcused absences are grounds for an instructor to lower a student's grade one letter, and three unexcused absences are grounds for an instructor to fail a student.

Full-semester, Online Courses

If a student fails to participate as required over any three weeks, an instructor may lower a student's grade one letter and if a student fails to participate as required over any four weeks, an instructor has grounds to fail a student.

Half-semester Online Courses

If a student fails to participate as required over two weeks, an instructor may lower a students' grade one letter and if a student fails to participate as required over three weeks, an instructor has grounds to fail a student.

Courses that include On-site Intensive Session and Hybrid Courses

If a student misses more than 15% of participation the instructor may lower the students' grade one letter and if more than 20% of participation is missed an instructor has grounds to fail a student.


Please note that BAC faculty members have the authority to determine further impact of attendance on grading, as it pertains to class participation missed, which must be stated in the syllabus.

Note: Please check the Withdrawal and Student Refund Check sections under the Tuition and Financial Aid Policies & Procedures of the BAC Catalog to see how not attending courses you are registered for can impact your Financial Aid

Excused Absences

In the case of an accident, illness, or other emergency that causes any absences, a student must inform the Dean of Advising Services, who will review submitted documentation and notify relevant instructors as needed. Students are always expected to make up any work missed due to absences, even if faculty are unable to make-up contact time. Work-related obligations and/or deadlines are not considered appropriate excuses for absence from class. Students are expected to arrange both their practice and academic curriculum schedules so that neither compromises the other.

Religious Beliefs

Students whose religious beliefs may cause them to miss classes, examinations or studio reviews must inform their instructors and provide documentation of their religious obligation for the specified date(s). Although students are not penalized for missing class sessions and activities for such cause, their instructors may require that they make up any missed assignments within a reasonable amount of time and subject to published deadlines.

The Massachusetts Fair Educational Practices Act (M.G.L.C. 151C, §2B) provides as follows:

"Any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of his religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work requirement which he may have missed because of such absence on any particular day; provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making avail- able to the said student such opportunity. No adverse or prejudicial effects shall result to any student because of his availing himself of the provisions of this section."

Withdrawal from a class appears as a "W" on academic transcripts and does not affect grade point average. However, the credits remain on the student's schedule and count toward attempted credits for the term. Students who receive financial aid should contact the Financial Aid Office to assess the consequences of withdrawing from a course. International students must speak with the Designated School Official/ International Advisor prior to withdrawing from a course.

Tuition Refunds are administered according to the Tuition Refund Policy. The amount of the refund is contingent upon the date the student's written notice is received by the Registrar or Advising Services. Students who have received financial aid while at the BAC must contact the Financial Aid Office regarding an exit interview concerning their rights and responsibilities as student loan borrowers. International students must speak with the Designated School Official/ International Advisor prior to processing a withdrawal.

Leave of Absence

A Leave of Absence (LOA) is a period of time in which a degree program student is not attending classes. Students must complete a Leave of Absence form. This form is also available at the Office of Student Services or Registrar's Office. Students who wish to take a Leave of Absence must first meet with an academic advisor and a representative in the Practice Office, in order to assess the implications that taking a leave will have on their progress. International students must speak with the Designated School Official/ International Advisor prior to processing a Leave of Absence. After obtaining the signature of the academic advisor the form should be submitted to the Registrar by the end of the add/drop period.
Leave of Absence forms are valid for one semester only. A new form must be completed before each additional semester of leave. A maximum leave of four consecutive semesters is allowed in both the undergraduate and graduate programs. Students who would like to return after five or more consecutive semesters away from the BAC will be required to re-admit through Admissions.

Course Withdrawal

After the add/drop periods end, students who wish to withdraw from a full-semester course must complete and submit a Course Withdrawal form, available at the Office of Student Services or on the website, by the end of the eleventh week of class. Students may withdraw from half-semester (generally 8 weeks in length) courses by filing the withdrawal form at the Office of Student Services no later than the end of the fifth week of the half semester in which their course is scheduled. Withdrawal deadline dates are posted on the Academic Calendar.

Note: Failure to attend a course does not result in the course being dropped automatically from the enrollment record. Failure to officially drop or withdraw from a course will result in a failing grade of "RF" (Repeat/Fail) or "NF" (Failure due to non-attendance).

Semester Withdrawal

Students who wish to withdraw from all of their courses in a semester must complete and submit a Semester Withdrawal Form by the 11th week of classes. First-half session courses will not be part of a semester withdrawal if it is past the fifth week of class. Forms are available at Student Services, Advising Services or on the BAC's website.

Full School Withdrawal

Students who wish to discontinue their active student status from the BAC must notify the Registrar in writing of their intent to withdraw. Students submitting full school withdrawal requests after the eleventh week of classes are not eligible to receive "W's" in their classes. Students need to submit the Full School Withdrawal Form. Forms are available at Student Services, Advising Services or on the BAC's website. Students who permanently withdraw must reapply through Admissions if they wish to come back to the BAC.

Students may access their grades via their Self-Service accounts. Grades will display as soon as they are recorded. Inquiries regarding grades not received or grades in question should be directed to the Registrar. Under no circumstances will grades be released by anyone other than the Registrar. Please review the BAC's grade definitions here.

Course Withdrawal

After the add/drop periods end, students who wish to withdraw from a full-semester course must complete and submit a Course Withdrawal Form, available at the Office of Student Services or on the website, by the end of the eleventh week of class. Students may withdraw from half-semester (generally 8 weeks in length) courses by filing the withdrawal form at the Office of Student Services no later than the end of the fifth week of the half semester in which their course is scheduled. Withdrawal deadline dates are posted on the Academic Calendar.

Withdrawal from a class appears as a "W" on academic transcripts and does not affect grade point average. However, the credits remain on the student's schedule and count toward attempted credits for the term. Students who receive financial aid should contact the Financial Aid Office to assess the consequences of withdrawing from a course. International students must speak with the Designated School Official/ International Advisor prior to withdrawing from a course.

Note: Failure to attend a course does not result in the course being dropped automatically from the enrollment record. Failure to officially drop or withdraw from a course will result in a failing grade of "RF" (Repeat/Fail) or "NF" (Failure due to non-attendance).

Course Incompletes

A grade of "Incomplete" (I) may be granted upon presentation by the student, to the instructor of acceptable evidence of extenuating circumstances that prevent the completion of the course requirements within the assigned time. The grade of "I" must be submitted by the grading deadline for the semester in which the course has run. Once a final letter grade is submitted including an "RF" (Repeat/Fail), the grade cannot be changed to an "I". The instructor may grant the extension for of up to seven (7) weeks beyond the end date of the course. It is the instructor's right to determine whether an "Incomplete" is warranted and when the work must be finished within the maximum allowable time (seven weeks). After seven weeks have passed, if the Incomplete is not resolved through the awarding of a grade for the course, the "I" will automatically revert to an "RF" on the student's transcript. Once a grade is entered that replaces the incomplete, including an "RF" (Repeat/Fail). it cannot be changed. Extending the incomplete beyond the 7-week deadline is possible as outlined by the Extended Incomplete Policy and must be filed by the end of the 7-week Incomplete Deadline.

In order for a student to be given the grade of "Incomplete" (I), they must petition the instructor. The student will need to complete and sign the Incomplete Grade Contract and meet with their instructor. If the instructor agrees to the request for an incomplete, they will sign the incomplete grade contract as well. Once the contract is signed by both the student and instructor, it should be submitted to the Registrar who will enter the grade of Incomplete. If the Registrar does not receive a completed form by the final grade deadline, the student will not be eligible to receive an incomplete.

Contract for Extension of Course Incomplete Grade

Requests for extensions beyond the seven-week Incomplete period may be made only for extremely serious extenuating circumstances, usually related to health or family issues, and by permission of the instructor and the supervising Educational Director or Dean of School. The approved request must be submitted to the Registrar's Office prior to the end of the 7 week Incomplete Period. A student must submit documentation supporting her/his request. This form serves to document support from the instructor, as well as from the relevant Educational Director or Dean of School.

A contract for course completion (available in the Registrar's Office) must be filed with the Registrar, along with the supporting documentation stated above. The contract must be signed by the student, instructor and the supervising Educational Director or Dean of School. This contract must be received by the Registrar's Office prior to the end of the 7 week Incomplete Period. Course extension contracts may only run through the end of the semester following the one in which the course was offered (not including summer).

Once an extended deadline is established, if the grade continues to remain unresolved past that deadline, an RF will be recorded on the student's transcript and will be factored into the GPA and/or studio GPA accordingly.

Grade Change

Grades may be assigned or changed only by the instructors, except in extraordinary cases (See the Grade Appeal Policy) when the appropriate School Dean may intervene. Grade changes may only be made for revaluation of completed work and must be submitted to the Registrar's office by the end of the following semester. Students may not submit new work in order to receive a grade change unless the student has received the grade of Incomplete and it is within the incomplete period (see the Course Incomplete Policy). If a student is requesting a grade change beyond the one semester deadline, they must petition the Appeals Committee for permission to have the change initiated.

Grade Appeal

A student may appeal a grade s/he believes was awarded unfairly. A student should first contact the instructor to clarify his or her reasons for awarding the grade. If a satisfactory resolution is not achieved, the student may contact the appropriate academic program director, who will review the student's complaint in order to ascertain the merits of the complaint.

In cases where a director ascertains that the appeal has merit, the director will meet with the instructor to allow him/ her to review his/her grade. In unresolved cases, directors may also review the student's work him/herself and award a new grade.

In unusual circumstances, the student may request that the Provost review the director's decision. The Provost will only review the director's decision if the student feels that the director did not follow the appeals process properly or that the director's decision was based on personal bias. The original appeal should not be submitted; instead, a new appeal, outlining the reasons for the super appeal - consistent with these stated guidelines - should be submitted to the Provost within ten business days of the director's notification to the student. The Provost will investigate the super appeal and may request a meeting with the student. She will then issue a final decision, which cannot be further appealed, within ten business days of the conclusion of her investigation.

Grades may be challenged only through the end of the semester following the one in which the disputed grade was earned. This deadline may be extended only by permission of the Appeals Committee.

Pass/Fail Option Guidelines

A student may request a pass/fail option for "extra" courses not required for graduation. All electives except designated CBE courses required for graduation must be taken on a graded basis. Degree students are not permitted to audit classes. A pass/fail option for degree required courses are those courses offered through Competency Based Education (CBE) only. Those courses are set as pass/fail.

Competency Based Education (CBE) Courses: CBE courses are taken as a Pass/No Credit course. For CBE courses only, a passing grade is defined as 80%.

By the end of the add/drop period, interested students must fill out a Pass/Fail Option Form, have it signed by an advisor and the course instructor, and return it to the Registrar. Forms can be obtained from the Registrar's Office. No changes either to or from pass/fail grading status will be allowed after the add/drop deadline. Pass/fail courses are charged on a regular tuition basis and appear on a student's transcript.

Click here for Pass/Fail Grading Policy for Spring and Summer 2020.

Repetition of Courses

A student may repeat any course in which s/he has received a grade of "RF" or "NF". Upon passing the course, the original grade will convert to "NC" and the new grade will be used in computing the student's GPA. However if a course is re-taken more than once, only one of the failing grades may be replaced with the "NC" grade. Therefore one or more failing marks will remain on the transcript.

Note: Not all courses are offered every semester; therefore, it may not be possible to repeat a given course the following semester. Grade changes will occur automatically when the same course is retaken (e.g. an "RF" in Physics will be replaced by the new Physics grade after all grades from all faculty for a given term have been received). However if a student desires a grade replacement by a different course that is within the same discipline (e.g. replacing an RF in AutoCAD II/3D with a passing grade in SketchUp I/3D), s/he must initiate this change by bringing it to the attention of the Academic Advising or Registrar departments.

Filing for Concurrent Transfer Credit

Concurrent academic transfer credit may be awarded for courses taken at other institutions while a student is enrolled in one of the BAC's degree programs.

Any course taken outside the BAC must be pre-approved by the Transfer Credit Coordinator to ensure that it will meet degree requirements. The following steps must be taken:

  1. E-mail a request to the Transfer Credit Coordinator requesting pre-approval. Specify which degree requirement the course is intended to fulfill and include the name of the college, the number of credits or credit hours and full course information, including a course description. Students will be notified of the decision within a week of submitting the required documents.
  2. Have the Registrar at the host school send an official transcript to the BAC's Registrar's Office after the course has been completed.

Note: Students receiving financial aid must complete additional procedures through the Financial Aid Office before registering for a course offered by another college.

In the case of design courses taken elsewhere, pre-approval is not fully granted, as the awarding of transfer credit is contingent upon a review of the student's work upon completion of the course. It is advisable to meet with the appropriate program director well in advance of course registration, to gain a clear understanding of the expectations for being awarded possible transfer credit.

Waiver of Course Requirements

Transfer credit is not the same as a waiver. Transferred credits fulfill specific course requirements, whereas a select group of requirements may be waived if the student can demonstrate that s/he has the competence that the course seeks to instill. The definition of "competence" is determined by the BAC. To obtain a waiver, students meet with their Academic Advisor for direction to the appropriate education director who will detail the required materials the student must submit. If the materials meet the learning outcomes, the course requirement is waived and the student does not have to take the course; however, the credit-hour requirement must be fulfilled within the same curricular area as the waived course.

Transferring Credits from Another School or BAC Continuing Education

If you are hoping to transfer credits to the BAC from another school you attended or from Continuing Education at the BAC, please review the transfer credit information on the Transfer to the BAC page. Here you will find information about the following:

  • Time limitations for transfer credits
  • Requirements of courses to be transferred
  • Petitioning for practice hours from prior to enrollment
  • Policies regarding transfer credits from Continuing Education at the BAC
  • How courses are treated if you need to reactivate your enrollment

If you have any questions or need to submit materials related to transfer credits, please contact emily.codinha@the-bac.edu or 617.585.0210.

If you have any questions related to math, physics, or writing waivers, please contact elizabeth.stuhlsatz@the-bac.edu or 617.585.0174.

For general questions related to waivers, please contact your Academic Advisor.

Program Change

Students who wish to transfer into another BAC degree program are encouraged to discuss their options with their current Dean of School or Academic Advisor, in order to best understand what is required to complete their current program, and to discuss with the new Dean of School what the new degree requirements would entail. In order to transfer, a student should submit the Program Change Form (pdf) to the Registrar's Office.

The MDS, MSIA and Online MARCH program have specific requirements that differ from other BAC graduate programs. A graduate student who wishes to transfer from any BAC master's program to any of these programs must discuss their transfer with the program director and provide any necessary documents for the transfer to be approved.

Click here for more information about Student Health Insurance.

For any questions, please call Gallagher at 617.769.6007 or 877.736.6648 or email the Operations Department at patti.vaughn@the-bac.edu or kim.erazo@the-bac.edu.



The Family Education Rights & Privacy Act of 1974, commonly known as FERPA, provides that all records pertaining to a student that are maintained by the college must be open for inspection by the student and may not be made available to any other person without the written authorization of the student.

The following items are considered Directory Information and may be released without the written consent of the student: name, address, telephone number, enrollment status, dates of attendance, major, and degree conferred (including dates). The Boston Architectural College may disclose these items without prior written consent, unless notified by the student in writing to the contrary. Nondisclosure stipulations remain in effect until removed in writing by the student, even if the student has withdrawn or graduated. A request form to prevent disclosure of Directory Information is available to students from the Registrar's Office.

The Family Education Rights and Privacy Act of 1974 (the Buckley Amendment) requires all institutions of higher education to inform their students of their rights under the Act and of its basic provisions. The BAC has adopted the following policy:

Any present or former student has the right to inspect and review any and all official records, files and data directly related to that student-including all additional material that is incorporated into the student's cumulative file, subject to certain limited exceptions set forth in the Privacy Act. The student has the right to challenge the contents of his/her educational records and also may request a hearing for this purpose if a resolution is not achieved through informal channels. The BAC shall endeavor to ensure that the records are not inaccurate, misleading or otherwise in violation of the privacy rights of other students and shall provide-through informal and formal channels-opportunities for the correction of any errors. These provisions for inspection and review do not apply to applicants for admission. All admission materials received by the BAC become the property of the school and will not be returned to or photocopied for applicants.

BAC policy forbids the release of personally identifiable records, files or personal information contained therein, without first obtaining the written consent of the student, to any individual, agency or organization other than those acting within their responsibility for the student's interest and for the integrity and/or the improvement of the BAC's programs. Such individuals may include educational and administrative officials of the school; members of the Scholarships and Awards, Appeals, and Thesis committees; and Portfolio and Practice Component reviewers.

Beyond the exceptions stated in the Privacy Act, no one outside the BAC is given access to student records without the student's written consent. However, accrediting agencies carrying out their function, and certain state and federal officials named in the Act, are permitted access; disclosure is also permitted in other limited circumstances, such as to comply with a lawfully issued subpoena or court order or in connection with a health or safety emergency. (A record of disclosures will be maintained in accordance with the requirements of the Privacy Act; students may inspect and review this record.) Unless otherwise permitted by the Privacy Act, the BAC may release only the student's name, enrollment status, dates of attendance, major and degree received (if any).

The Registrar of the BAC is responsible for academic records. Students who wish to review or have copies made of their educational records may do so upon written notice to the Registrar. Copies will be made at the students' expense and within 45 calendar days or less.

Students who disagree with an entry in their files should attempt to resolve the difference with the Registrar. Failing resolution, they may petition the Appeals Committee for a hearing to amend their formal records. Such hearings are normally held within 30 days of the receipt of the petition. If the BAC declined to amend the record, a student may place a statement in the record commenting on the contested information or stating his/her disagreement with the BAC, or both. Students may file a complaint regarding violations of the 1974 Family Educational Rights and Privacy Act by writing to the Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

Continuing Education Registration Policies

All students at the BAC are subject to the policies and procedures of the institution. A complete listing of policies and procedures can be found in the The Boston Architectural College Catalog.

Auditing a Course

Some courses are available to take as a non-credit course at a reduced tuition rate. Students who choose the non-credit option may not combine the audit pricing with any other discount. Audit students are considered to be observers to the course; they are welcome to participate, but acceptance of coursework is at the instructor's discretion. Grades are not issued for audit courses. To audit a course, a student will need to submit the CE Course Registration Form.

Course Cancellation Policies

The BAC reserves the right to cancel courses at any time. If a course is canceled, registered students will be notified via email. Students may choose to transfer their tuition to a substitute course, or to be issued a full refund for the cancelled course's tuition.

Dropping a Course and Course Withdrawal

Students wishing to drop or withdraw from a course must do so by submitting the CE Add/Drop Request form or the CE Course Withdrawal form to Continuing Education by the published deadlines on the Academic Calendar. Non-attendance in a course does not constitute a withdrawal or course drop. See the Refund Policy Information below.

Certificate students who would like to have transfer credit evaluated for their certificate program need to submit the Pre-Enrollment Transfer Credit Request form. Transfer credit can be awarded for one (1) prior college-level academic course. Transfer credit will be assessed after all of the following documents are received. Please see the form for additional information.

  1. A completed Pre-Enrollment Transfer Credit Request Form.
  2. An official transcript from each institution sent directly from the school to the Continuing Education in the Registrar’s Office at the BAC.
  3. Copies of catalog course descriptions from the year the student took the class. Most college Registrar Offices can provide these upon request.

Academic Probation

Satisfactory Educational Progress is checked at the end of every semester. Academic Advising will issue letters informing students who are not in good standing. Educational sanctions and registration limits can be imposed on students not making sufficient educational progress. A permanent note of probation status is recorded in the student's Academic Advising file. Students who are on probation are not permitted to submit for Portfolio Reviews (with the exception of the Foundation Portfolio Review), enter or Degree Project, or advance to graduation.

Contract for Educational Progress

A student on academic probation must sign a probation contract, also known as a Contract for Educational Progress (CEP). This is a formal document that lays out a plan to help the student improve academic performance. It is completed by an Academic Advisor in consultation with the student and lists a series of criteria/terms that the student must meet within the given semester. Students unable to raise their GPAs enough to regain good academic standing after two probation semesters must attend an academic hearing with the Educational Review Board to determine whether they will be allowed to continue at the BAC.

Terms of Probation

All students are permitted two semesters on probation to regain good academic standing. After two probationary semesters, if a student has not regained good academic standing, the student will face an academic hearing to determine whether s/he will be allowed to continue her/his studies at the BAC.

Probation contracts can violated in two categories:

TECHNICAL VIOLATIONS

  • Grades-Student is unable to raise his/her required GPA(s) to his/her program minimum during the given probationary semester.
  • Withdrawals/Failures-Students must successfully complete each course at a satisfactory rate. If a student withdraws and/or fails the same course two or more times, s/he will be placed on academic probation. If a student is on probation due to repeatedly withdrawing from or failing a course, and that course is not successfully completed during the probationary semester, they have violated the terms of the CEP.

PROCEDURAL VIOLATION

  • Student fails to meet the additional terms specified within the CEP (such as meetings with Advising, Practice, the Learning Resource Center, etc.).

Probation 1

When a student first goes on probation, s/he starts on Probation 1. Students on Probation 1 are given two semesters to regain good academic standing. Outcomes for Probation 1 include:

  • Students who meet the procedural and technical terms of their Probation 1 contract are removed from probation.
  • Students who meet the procedural terms of their Probation 1 contract but violate the technical terms, move on to Probation 2.
  • Students who succeed in all technical areas, but at the same time violate the procedural terms of their contract, are not automatically removed from probation. Instead they may be required to file a formal appeal to be removed from probation. A rejection of this appeal results in the student's moving to Probation 2.
  • Students who fail to meet the procedural and technical terms may be blocked from registering for further work at the BAC. They will not be permitted to register until they meet with the Student Advisory Committee (SAC) in order to create a more structured plan for their Probation 2 semester. The SAC has the authority to uphold a registration block and can mandate up to a one year's leave of absence for a student. Failure to attend this meeting results in a permanent registration block.

Probation 2

Students on Probation 2 have one semester to regain good academic standing. If they do not achieve good academic standing at the end of one semester, they face an academic hearing to determine whether they can continue their studies at the BAC.

The terms for Probation 2 are otherwise the same as Probation 1, with any additional conditions dictated by the Student Advisory Committee written into the student's probation contract. Outcomes for Probation 2 include:

  • Students who meet the procedural and technical terms of their Probation 2 contract are removed from probation.
  • Students unable to complete the technical terms of their CEP in order to regain good academic standing must attend an academic hearing with the Educational Review Board to determine whether they will be allowed to continue at the BAC.
  • Students who succeed in all technical areas, but at the same time violate the procedural terms of their contract, must appeal to be removed from probation. If the appeal is rejected, then the student is given a second semester of Probation 2 and is expected to adhere to any terms laid out in that semester's contract.

Return to Probation

If a student who was previously on probation but had regained good academic standing, later returns to probation, s/he will return to probation at the same level that s/he was at the semester of his/her last probation contract. (A student previously at Probation 1 will return at Probation 1; a student previously at Probation 2 will return at Probation 2). Any student returning to probation may be required to meet with the Student Advisory Committee before being allowed to register.

Student Advisory Committee

The Student Advisory Committee (SAC) is an interdepartmental group of administrators meant to intervene and support students for whom the existing probation format has proven ineffective. The SAC consists of representatives of Advising, Practice, Student Development, and other departments as needed.
Students who have violated the terms of their contract and have continued to struggle academically are required to meet with representatives of the SAC before being allowed to re-register. The SAC establishes a more comprehensive, interdepartmental support plan meant to improve a student's chance of succeeding. The SAC has the authority to uphold a registration block and can mandate up to a one-year leave of absence for any student on probation. If a student does not meet with the SAC, his or her registration is permanently blocked. The SAC plan is documented in a student's probation contract and will be monitored by his or her academic advisor.

A student who violates his or her SAC Probation Plan will have his or her registration blocked the following semester. As a consequence, the student will then need to appeal to the Educational Review Board in order to remain at the BAC.

Educational Review Board

A student who reaches the end of Probation 2 without regaining good academic standing must petition the Educational Review Board to remain at the BAC. The Educational Review Board is an interdepartmental group of administrators brought together to evaluate and advise students who have completed two semesters of probation but have been unable to regain good academic standing. The Board can include:

  • Director of Advising Services
  • Dean for student's program
  • Practice representative
  • Dean of Students
  • The student's academic advisor
  • Depending on the specific situation, additional administrators may be asked to participate.

Students must petition the Educational Review Board in writing. A hearing will be scheduled, and they will meet in person with the board. They explain how they have arrived at their present academic and/or practice situations and demonstrate that they have made a good-faith effort to improve their standing. They also present a plan that lays out how they intend to address their status. The board members are allowed to ask questions of them.

The Educational Review Board has considerable latitude in determining a course of action to best serve a student's need. Outcomes may include, but are not limited to:

  • Granting the student an extra probation semester. This will be a heavily proscribed semester meant to address the student's perceived needs. It may include class work outside the student's curriculum. A student must regain good academic standing during this semester or show significant improvement in the proscribed areas. Failure to do so can mean dismissal for a minimum of two years.
  • The board may mandate the student take a leave of absence (LOA). The student may be asked to complete additional requirements while on leave then reappear before the Board. If the student meets these proscribed terms, he or she may then be granted the extra probation semester at the same terms as discussed above.

The Board may opt to dismiss a student for a minimum of two years. After this time, a student will need to reapply to the college and also re-petition the Educational Review Board to be allowed to return.

Any student required to appear before the Educational Review Board is blocked from further registration unless the board approves an additional semester.

Tuition Refund Policies

All registered students are held to the BAC's Tuition Refund Policy each semester. Depending on your program, tuition refunds are granted for either In-Semester/Full-School Withdrawals or per course and are based upon the tuition refund schedule.

Tuition refunds are determined upon written notice of withdrawal to the Advising Office for on-campus students, to the Distance Master of Architecture Office or Distance Master of Design Studies Office for distance students or to the Registrar's Office for Certificate and Non-Degree Students. The schedules are listed below. Please view the fees page for details regarding which fees are refundable and which aren't and on what schedule.

Tuition Refunds and Financial Aid

Federal regulations require that a designated refund schedule be used when a financial aid recipient withdraws from school before the 60% period of the semester. Financial aid recipients in a BAC degree program are subject to the Return of Title IV Funds rule. The analysis is based on a pro-rata schedule: the number of days attended divided by the number of days in the semester. The remainder of the student's aid is then returned to the source. Please be aware that the federal refund schedule does not mirror the school's refund schedule. For additional information, please contact the Financial Aid Office.

Tuition Refund Schedules

Fall and Spring Semester
On-Campus Degree Students - Registered and billed for 6 or more credits

  • 100% Tuition Refund: by 10:00 am, First Day of Classes*;
  • 90% Tuition Refund: by 5:00 pm, Friday of Week 1;
  • 75% Tuition Refund :by 5:00 pm, Friday of Week 2;
  • 50% Tuition Refund: by 5:00 pm, Friday of Week 3;
  • 25% Tuition Refund: by 5:00 pm, Friday of Week 4;
  • No Refund after 5:00 pm, Friday, Friday of Week 4.

On-Campus Degree Students - Registered and billed for less than 6 credits

  • 100% Tuition Refund: prior to the first class meeting*;
  • 90% Tuition Refund: prior to the second class meeting;
  • 75% Tuition Refund :prior to the third class meeting;
  • 50% Tuition Refund: prior to the fourth class meeting;
  • 25% Tuition Refund: prior to the fifth class meeting;
  • No Refund after the fifth class meeting.

Summer Semester
On-Campus Degree Students - Taking On-Site Courses

  • 100% Tuition Refund: prior to the first class meeting*;
  • 90% Tuition Refund: prior to the second class meeting;
  • 75% Tuition Refund: prior to the third class meeting;
  • No Refund after the third class meeting.

On-Campus Degree Students - Taking Online or Hybrid Courses

  • 100% Tuition Refund: by 10:00 am, prior to the First Day of Online Classes*;
  • 90% Tuition Refund: by 5:00 pm, Friday of Week 1;
  • 75% Tuition Refund: by 5:00 pm, Friday of Week 2;
  • No Tuition Refund after 5:00 pm, Friday of Week 2.

Online M.Arch Students
Fall, Spring and Summer Semesters

  • 100% Tuition Refund: by 10:00 am, First Day of the Semester*;
  • 90% Tuition Refund: by 5:00pm, Friday of Week 1
  • 75% Tuition Refund: by 5:00 pm, Friday before the First Day of the Intensive;
  • No Refund after 5:00 pm, Friday before the First Day of the Intensive.

Distance M.D.S. & M.S.I.A. Students
Fall, Spring and Summer Semesters (Refunds are per course)

  • 100% Tuition Refund: by 10:00 am, First Day of the Course*;
  • 90% Tuition Refund: by 5:00 pm, Friday of Week 1;
  • 75% Tuition Refund: by 5:00 pm, Friday of Week 2;
  • No Refund after 5:00 pm, Friday of Week 2.

Certificate & Non-Degree Students
Fall, Spring and Summer Semester (Refunds are per course)

Courses Held On-site

  • 100% Tuition Refund: prior to the first class meeting*;
  • 90% Tuition Refund: prior to the second class meeting;
  • 75% Tuition Refund: prior to the third class meeting;
  • No Refund after the third class meeting.
    *Less $25 Withdrawal Fee

Hybrid Courses or Courses Held Entirely Online

  • 100% Tuition Refund: by 10:00 am, First Day of the Course*;
  • 90% Tuition Refund: by 5:00 pm, Friday of Week 1;
  • 75% Tuition Refund: by 5:00 pm, Friday of Week 2;
  • No Refund after 5:00 pm, Friday of Week 2.
    *Less $25 Withdrawal Fee per Course

View the Tuition Refund Dates page for specific semester dates. Please note that this page does not include dates for part-time students and any schedule that is calculated by course meetings as those dates vary. For information regarding those dates please contact the Bursar's Office.

Tuition insurance is available to help refund your tuition and fees, up to the annual policy limits, if you are unable to complete the semester due to a covered medical reason. Visit GradGuard for additional information.

Library Policies

Who can use the Library?

  • Current students, faculty, and staff may borrow Library materials and access electronic resources onsite and online.
  • The Library is open to the public for reference purposes.
  • BAC Alumni may pay a $65 annual fee plus a $65 refundable deposit per annum to borrow Library materials.
  • BAC Students currently on an official leave of absence or continuing education students not enrolled in a certificate or degree program may pay a $65 refundable deposit to borrow Library materials during the current semester.

Hours

Food/drinks/cell phones

  • Drinks with a tight fitting lid or cover are allowed in the Library.
  • No food of any type is allowed in the Library.
  • Silence cell phone ringers and take any calls to the stairwell (phone conversations can still be heard in the 6th floor hallway).
  • Abuse of Library services or materials may result in the loss of library privileges.
  • One black-and-white printer for patron use with library computers (8.5x11 only).
  • Three color scanners for patron use (one 8 1/2 x 11 and two 11x17).
  • One full color photocopy with scanning features for patron use (8.5x11, 8.5x14 or 11x17

Course Reserves

Returns

  • When the Library is open materials may be be returned to a staff member at the circulation desk, or in the book return slot in the left side of the circulation desk.
  • When the Library is closed, materials may be returned in the book return in the 6th floor hallway outside the Library by the elevator.

Hold requests

  • Using the Library catalog, patrons may request that a checked-out item be held for them once that item is returned.
  • Holds may only be placed on currently checked-out items from the 'Main Stacks'.
  • An email notification will be sent when hold materials are available for pickup.
  • Hold materials may be picked up at the Library circulation desk.
  • Hold materials not picked up within 7 days will be reshelved.
  • Items that have hold requests on them cannot be renewed and must be returned by their current due date. Otherwise, overdue charges will apply.

Recalls - Recalled items are those items urgently needed by the Library.

  • An email notification will be sent when an item is recalled.
  • Recalled items cannot be renewed and must be returned within three days. Otherwise, overdue charges for recalled items will apply.

Lost or stolen items

  • Patrons will be charged a processing fee in addition to the replacement price of the lost item. The processing for books currently in print is $35. The fee for out of print books is $50.
  • Patrons may provide a replacement for a lost book. In this case, only the fines will be owed on the lost book.
  • Items overdue by 3 months or more will be considered lost, and will be subject to replacement charges.
  • Please contact a Librarian to discuss lost or stolen items.

Interlibrary loan

  • Every effort will be made to fulfill requests for journal articles the Library does not own.

Borrowing Policies

  • Faculty members are allowed to check-out books for 4 weeks.
  • Staff members are allowed to check-out books for 4 weeks.
  • Patronsmay have up to 20 items checked out at a time.
  • An item may be renewed multiple times (up to the end of the current semester) unless there is a hold or recall request. 
  • All library materials are due back at the end of the current semester.
  • Faculty members may take reserve material to their classes as long as the material is returned before the Library closes for the evening. Please contact Dana Sly at 617-585 -7337 or the circulation desk at 617-585-0115 beforehand.



Contact
Please contact the Visual Resources Librarian, Sheri Rosenzweig, if you are interested in donating a collection of either 35mm slides or digital images.

Donation Considerations
In accepting donations, we consider whether images are in good condition, whether the subject matter will be supportive of the disciplines taught at the BAC, whether the images are original [as opposed to copystand or another type of derivative] and whether there are technical issues which may limit inclusion [such as insufficient identification].

Donated 35mm Slides
If a collection is accepted, not all slides donated will necessarily be converted into digital images. We will review the images for their visual quality as well as for their intrinsic value to the overall BAC Visual Resources Digital Images Database.
The Visual Resources Library reserves the right to discard the original slides donated unless there is an agreement between the donor and the Visual Resources Library to do otherwise.
Library staff cannot give tax advice, nor are they permitted legally to appraise the monetary value of a collection. It is up to the donor to arrange for and bear the cost of any such appraisal.

Donated Digital Images
If a collection is accepted, not all digital images donated will necessarily be added to the VR Library's collection. We will review the images for their visual quality as well as for their intrinsic value to the overall BAC Visual Resources Digital Images Database.
The Visual Resources Library will store/maintain only images that are uploaded into the VR Library's collection.
Library staff cannot give tax advice, nor are they permitted legally to appraise the monetary value of a collection. It is up to the donor to arrange for and bear the cost of any such appraisal.

Donor Agreement
If a collection is accepted; the donor will receive a donor agreement form [which will include information about accessibility and copyright] which must be signed by the donor as well as the Visual Resources Librarian for the donation to be formalized.



Films can be located through searching the Kanopy database.

Students, faculty, and staff may borrow DVDs which are a part of the main collection. Students may borrow 2 DVDs for one week (with one renewal). Faculty and staff may borrow 2 DVDs for two weeks (with one renewal). In addition, faculty may borrow films from the closed stack collection for classroom use. Students may borrow films from the closed stack collection for viewing within the library.

While all of the films (in DVD format) in our collection can be shown in the classroom, only some can be shown within the BAC's lecture halls and the Loft. If you have any questions about obtaining public performance rights for a film (in DVD format) from our collection, please contact Sheri Rosenzweig, Reference and Visual Resources Librarian at 617.585.0257. For further information about our streaming films, go to the Streaming Films & DVDs page.

Collection Content:
The collection consists of documentary films that are supportive of the BAC's many disciplines. We have films about the following: the architectural firm of TAC, the Pruitt-Igoe public housing complex, William Morris, biophilic design, Central Park, and the flooding of New Orleans in 2005.

The 35 slide collection (which had been the main collection in use before our digital collection was developed) has been downsized. While a portion of it is still available, it is no longer being maintained as an active collection. Please contact the Visual Resources Librarian, Sheri Rosenzweig at 617.585.0257 if you are interested in viewing material from the collection.

Collection Content:
These images represent both local and global sites and consist of architecture, architectural drawings (site plans, sections, floor plans), maps, diagrams, and urban design. The collection's content reflected the teaching interests of the BAC faculty.

Anyone who wishes to donate books or magazines should contact the Library Director.

Donation Considerations
The Library welcomes donations, but does reserve the right to decline an offer based upon the needs of the Library. If donations are accepted, the Library may keep some parts of the donation and make un-needed portions available to students.

At this time, the only architectural drawings which can be accepted are those of BAC properties.

The recipient of a gift is, by law, not permitted to place a value on that gift. The Librarian can, however, provide a detailed description of the donation which may assist the donor in reaching a fair value.


Contact
Please contact the Archivist at 617-585-0133 or preferably by e-mail at kris.kobialka@the-bac.edu

The BAC collects two kinds of records:

  1. Institutional Archives of the BAC - records created by BAC departments and committees that have been determined to have value for long-term retention will be reviewed for inclusion in the Archives.
  2. Manuscripts, Special Collections and Personal Papers - Records created by individuals or other institutions associated with the BAC provide historical context. Such items may be donated to the BAC Archives, but only by specific, advance arrangement.

We select largely based on what we think has the most historical research value, but we also choose records for inclusion in the Archives based on the strength of the documentation they provide of the "normal course of business" at the BAC. We offer a repository to the BAC community for all records relating to legal actions and all records that document the rights and entitlements of the BAC.

Materials collected mostly document the Boston Architectural Club (1889-1943), Center (1944-2005) and College (2006- ) and persons who played critical roles in the development and continuation of the BAC. The records may take a variety of forms, including, but not limited to, paper records, books, photographs, news clippings, audio and videotapes, artifacts, and objects. A limited number of electronic records are collected by the BAC Archives at this time. Please feel free to contact the Archives at (617) 585-0133 if you have any questions about what we collect.

The Archivist shall acquire significant materials in the following categories:

  1. BAC administrative records, including but not limited to: minutes, correspondence, reports, memoranda, curriculum, committee records, summary financial records, official publications, and photographs.
  2. Materials that document the BAC community, including student activities and organizations, alumni organizations, faculty and administration organizations and other BAC-related groups. These materials complement the official BAC records. The Archives generally does not collect student work at this time.
  3. Personal and professional papers of persons associated with the BAC, including faculty, administrators, alumni, students, and board members. These manuscript collections may include materials relating to the person's academic activities, professional activities, personal life and research. This collection mandate may also extend to the papers of individuals and organizations where the subject matter of the collection is relevant to the history of the BAC.

The Archivist will request that ownership of manuscript collections donated to the BAC Archives be transferred to the BAC. Copyright may be sought by the BAC under the terms of any Donor Agreement. Donors will be asked to sign an agreement form outlining the terms of their donation.

In some cases, and in accordance with accepted archival principles, the Archivist may determine that some materials in a donated collection are inappropriate for the Archives. In such cases the Archivist reserves the right to remove such materials from the collection. The Archivist may return the materials to the donor, depending on the terms of the Donor Agreement.

Thank you for considering making a donation to our Archives.

Help Desk Policies

The BAC wireless LAN is intended to be a convenient addition to the wired LAN, but not a substitute for wired BAC computers. It is primarily intended for web browsing only. The wireless access points have been located to promote the best coverage, but may be affected by number of concurrent users in an area.

To ensure security to both internal resources and your devices, outbound access is limited to web browsing and FTP. Not all school resources will be available directly from the wireless network.

Although each wireless connection is isolated from the other, this network should be viewed as public. Each user is responsible for securing their computer from possible attacks. We suggest using a personal firewall to prevent unauthorized access to your machine.


Restrictions

  1. Any peer sharing, bit torrent seeds, or other file sharing services (KaZaa, LimeWire, Gnutella) must be turned off. This applies to any type of files being shared, legal or otherwise.
  2. Broadcast frequencies used by the wireless network may be monitored.
  3. Use of the wireless network is subject to the general restrictions of the Acceptable Use Policy for Campus.
  4. Other than "guest" access, only authenticated access to the college's wireless network is permitted. Sharing of authentication credentials will result in loss of wireless access rights.
  5. The BAC monitors illegal downloads or uploads. If we receive a takedown request, meaning that a connection has been flagged for illegal usage by an outside party, your machine will be restricted from the network. If an outside party requests contact information of the offending party, the BAC may be forced to provide this information.


Support

  1. Connection to the wireless network is through a standard SSID. Complications due to individual machine configurations will be either minimally supported, best effort supported, or not supported on a case by case basis.
  2. Performance varies and cannot be guaranteed.
  3. Off-campus connections to the wireless network are not permitted.
  4. Devices connecting to the wireless network must be capable of meeting minimum security standards, as defined by Information Systems.

Gateway Policies

Each semester offers six projects, with an ideal composition of six students per team. Gateway projects are introduced at the beginning of the semester with an Open House that is typically held during the second week of classes. Undergraduate and graduate students of all disciplines are invited to attend Open House to learn more about projects, chat with community partners and faculty, and submit an application to join a project.

Gateway applications are accepted through Survey Monkey for 48 hours from the day of Open House. Once the applications have been received, the Practice Department reviews them and assigns qualified students to a project. Students are assigned to projects based on a range of criteria including discipline, demonstrated interest, technical skills and capabilities. Given the limited number of available positions and the high level of interest, application does not guarantee a spot in a Gateway project.

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Although students of all Skill Levels and disciplines are welcome to attend Open House, first-semester undergraduates who have not successfully completed Foundation are not typically accepted into the Gateway program. In addition, interested students must meet the following criteria:

  • Have demonstrated good academic standing
  • Have participated in fewer than three semesters of Gateway at the time of application
  • Be willing to commit up to 20 hours per week to the project

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Attendance to all project meetings is mandatory. If a student has more than one unexcused absence from a project meeting, the faculty supervisor may lower the number of Practice hours the student will receive for his/her participation. An unexcused absence is defined as an absence in which the student has not notified the faculty supervisor at least 48 hours in advance and has not provided a reasonable explanation or documented medical excuse for his or her absence. It is at the discretion of the faculty supervisor to determine whether or not the absence is excused.

Per BAC policy, work and academic-related obligations and/or deadlines are not considered appropriate excuses for absence from class. Students are expected to arrange both their Practice and Academic schedules so that neither compromises the other. If a student has more than two unexcused absences over the course of the project, they may be dismissed from the project. Students will be required to meet with a member of the Practice Department to discuss the specific situation and the consequences.

All students who register for a Gateway project commit to working on the project for a minimum of 20 hours per week, unless prior arrangements have been made with their faculty supervisor. Students may work more than 20 hours a week with the understanding that their academic coursework should not be compromised. Students should discuss their schedule and any time management concerns with their Academic Advisor and with their faculty supervisor.

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Gateway requires that students, faculty, clients, and other participants all work together to create a professional and educational environment. This can only occur when all stakeholders take an active role in respecting the integrity of everyone involved.

Examples of inappropriate behavior which violate the Gateway Code of Conduct include but are not limited to:

  • Failure to attend or arrive on time to team and/or client meetings
  • Failure to complete work in a timely and appropriate manner
  • Disruptive and/or disrespectful behavior during meetings and in communication with team members, clients, and faculty
  • Failure to maintain a professional and respectful attitude
  • Any violation of the Campus Compact in the BAC Student Handbook

Any behavior that negatively impacts the project and those involved in the project may be considered grounds for the student to be dismissed immediately from the project and may prevent the student from being able to claim any Practice Hours earned during the project.

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Laptops and projectors may be checked out from the IT department 48 hours prior to the scheduled meeting date. Please contact help@the-bac.edu to reserve a laptop or projector.

The Practice Department has additional equipment that can be checked out by Gateway students for use on projects. This equipment includes:

  • Bosch laser measurers
  • Wheel measuring tapes for site measuring
  • 100' tape measures
  • Kestral climate data collectors
  • Infrared thermometers
  • Presentation Packs (includes projectors, wires, Mac adapters, extension cords—limited availability, for client presentations only)
  • Lightning to USB Camera Adaptor
  • Lightning to VGA Adaptor

Equipment is available on a first-come, first-serve basis and must be returned by 5 pm on the third business day after check-out. Penalties apply for lost or damaged equipment. To check out an item, visit the Practice Department, 5th Floor, 320 Newbury Street during normal business hours.

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Facilitating student learning is one of the most important goals of Gateway projects. The Student Learning Contract and Skill Assessment documents should be used to help determine individual learning outcomes and skills that may be acquired over the course of the project. Over the course of the project, students will participate in a minimum of two evaluations, outlined in their project schedule/syllabus, to occur near the middle of the project and at the end of the project.

Students receive feedback for their participation and performance in five categories:

  • Professional Development
  • Communication
  • Technical Skill Development and Application
  • Student Learning
  • Overall Project Performance

Mid-Project Evaluation
The mid-project evaluation gives students the opportunity to meet one-on-one with their instructor and discuss their work to-date, evaluate current progress and identify areas of challenge or growth, and receive feedback on areas of improvement for the remainder of the project.
Students should prepare and bring the following to their meeting:

  • Work completed for project (presented according to instructor requirements
  • All timesheets and/or documentation of hours worked on the project
  • Completed Self-Evaluation Form

End-of-Project Evaluation
During this final meeting, students will meet one-on-one with their instructor and review their overall performance and progress over the course of the semester. Together, the student and instructor will agree upon the number of hours the student will receive for the project.
Students should prepare and bring the following to their meeting:
Work completed for project (based on the requirements of the instructor)

  • All timesheets and/or documentation of hours worked for the duration of the project
  • Completed Self-Evaluation Form
  • Practice Report

Students should come prepared to talk reflectively about what they have learned over the course of the project.

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Qualified BAC Gateway students who receive Federal Work Study (FWS) awards for the semester or the academic school year are eligible to receive payment for their work. Eligibility for Federal Work Study funding is determined by the Financial Aid Office based strictly upon financial need.

Gateway students are typically compensated at a rate of $10/hour for their work on a Gateway Project. Students are responsible for tracking their FWS award to ensure they do not run out of funds prior to the end of the project, semester, or school year (depending upon their plan for the use of the funds).

Students who have additional questions about FWS and their eligibility for a FWS award should contact the Financial Aid office directly.

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The Gateway FTP server gives faculty and students a communal space for depositing and storing digital work. Faculty and students assigned to the project are able to access the site using their BAC Outlook Account. Each Gateway project will have its own folder on the FTP server where students and faculty can upload and download files related to their project. At the beginning of the project, each team will be assigned a username and password for accessing FTP.

Onsite Access
If you are logged onto the BAC network, go to the "Start" menu, then go to "Run," and enter the following directory: \\exeter\GatewayFTP.

Offsite Access
If you are not logged onto the BAC network, please follow these instructions:

Download an FTP client. We recommend using Filezilla, which is free and easy to use.

  • Enter the following URL next to Host: ftp://gatewayftp.the-bac.edu.
  • Enter your group username and password (provided to you by Practice). Leave the "Port" field blank.
  • Click on Quickconnect.
  • Navigate to your project folder using the navigation pane on the right side of FileZilla.
  • You're in!

Troubleshooting Tips
Option 1: Open FileZilla. Click "Edit" and select "Settings" from the drop-down menu. Select "FTP" (located immediately under "Connection"). Look under "Transfer Mode"; if it is set to Active, change it to Passive. If it's set to Passive, set it to Active.

Option 2: In front of your team username, insert "backbay\" (no quotes), so your username looks like: backbay\yourusername.

If you have questions about accessing or using the FTP Site, please contact practice@the-bac.edu.

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Each Gateway team is granted a modest sum of $50 for printing expenses. Any material printed from the team FTP account will be charged to that account; as such, team members are encouraged to be particularly mindful of tracking and logging printing expenses.

Inappropriate activity or abuse of printing privileges by individual team members will result in disciplinary action to be determined at the discretion of the director of Gateway and Dean of Practice; subsequent violations may be considered grounds for dismissal from the Gateway project. Instructors and students are encouraged to notify the Practice Department of any suspected violation of the department's printing policy.

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All BAC students, regardless of employment status, must report their Practice hours and employment status twice during the academic year, in compliance with the Practice reporting periods. More information may be found on the Reporting Practice Hours page.

Gateway students are strongly encouraged to maintain an accurate record of their hours by filling out weekly timesheets. Gateway students may report up to 600 hours (or about 40 hours per week) per semester for work on a Gateway project. Students who report over 20 hours per week must be prepared to present documented evidence of this claim to the instructor upon request.

Approval of hours is at the discretion of the instructor. In the event of conflict between a student and instructor, the Director of Gateway will make a final determination.

Gateway students will not be approved for Practice hours until the following are complete:

  • Completed Practice Report, signed off by the supervisor and handed in to Practice.
  • All final book submissions have been deposited in the project FTP folder and delivered to the client.

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Students who are accepted into the Gateway program are expected to commit to the project for the duration of the semester. In the event that a student must resign from a Gateway project, the following steps must be taken:

  • Give two weeks notice, in writing, to the project instructor and director of Gateway
  • Turn over all communal work to the project instructor (regardless of the stage of completion)
  • Complete an early Practice Report form and obtain the instructor's approval for the number of hours reported

Any disputes over the number of approved Practice hours will be settled by the Director of Gateway. Failure to complete the steps above may result in the student's inability to be approved for Practice hours. Students who drop out of projects mid-semester are welcome to reapply to Gateway in the following semester; any student who drops out of two Gateway projects will be ineligible to apply to Gateway in the future.

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Students are required to keep copies of their own timesheets to help them document the number of hours they spend on a project so that they can accurately report their Practice hours at the end of the semester. Faculty or the Practice Department may ask to see a record of student hours at any time over the course of the project. You can use this timesheet template.

Students working on Gateway projects may be required to submit weekly timesheets to their Project Manager, Team Leader, or faculty supervisor (this will be established by each faculty supervisor at the start of the project). Failure to keep track of hours and follow faculty and project-specific requirements for tracking hours may result in the student being denied credit for hours that are improperly reported.

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Rental/Use of BAC Facilities

  1. The scheduled event must be within normal BAC operational hours. These hours vary during the year based on the institutional/academic year calendar please see our building hours listing on our website www.the-bac.edu .
  2. Any use of BAC buildings beyond normal BAC operational hours, that is, an earlier start, or later ending, of the event shall require permissions to extend the hours and the group will cover the cost for additional security hours. Cost amount to be included in the facility rental/use agreement.
  3. A Facilities Rental/Usage setup form must be filled out for the facility crew and media service needs and at least two weeks prior to the event.
  4. Groups are required to sign a Hold Harmless or an Indemnity Agreement indemnifying the BAC from liability resulting from loss or injury. (please see included contract)
  5. Please be advised that any promotional or media advertisements must be approved by the Marketing and Communications department: marcom@the- bac.edu .
  6. Due to our non-profit status external groups cannot charge attendees for an event they are hosting in our space. They cannot sell tables to vendors at an event they plan to host. Donations may be accepted but fees cannot be charged.
  7. Please be advised, we do not offer or supply refreshments or food services on our campus. If you are planning to offer these at your event we do have a list of caterers contact information we can offer you for your event.
  8. The sale or serving of alcohol beverages is prohibited, except at organized and approved functions that are sanctioned by the BAC 's President 's Cabinet. This request must be made aside from the request for the use of space.
  9. The distribution or consumption of alcohol at the BAC is subject to strict regulations in compliance with state and federal laws. The use of other drugs or controlled substances is prohibited. Both external groups and internal BAC staff hosting an event where alcohol is served, are required to have bartenders and must provide the Operations Department, Operations@the-bac.edu, with a copy of their current, active “TIPS” certification card.
  10. If the serving of alcohol beverages is approved by the BAC President 's Cabinet only wine and beer may be served. External groups are required to provide and maintain at its expense Liquor Liability Insurance. Such insurance shall have a limit of liability of not less than one million dollars ($1,000,000) per occurrence. The Liquor Liability Insurance shall be maintained for the period of the facilities rental/use agreement. The group shall provide the BAC with a Certificate of Insurance covering the rental/use agreement period and naming the BAC as an additional insured party. Note: If approved only beer and wine is permitted to be served.
  11. The applicant or organization using the facilities shall be responsible for any loss of equipment, breakage or damage to equipment and physical property.
  12. The group is permitted within the assigned area(s) only, with the exception of common areas such as restrooms, corridors, etc. Use of any other public areas will be covered in the rental/use agreement contract.
  13. The group must identify a leader who shall be responsible for ensuring all polices and guidelines are adhered to.
  1. In case of an emergency, please dial 911.
    Please then notify our security officer on duty immediately of the situation or call the Security telephone number at 617-585-0200 or (617) 730-7160.
  2. There is no parking available on BAC premises.
  3. Trash and litter is to be removed from tables, chairs, etc., and placed in the receptacles provided.
  4. BAC is not responsible for any items delivered prior to the meeting or any items left behind after the meeting.