The BAC cultivates an engaging and collaborative environment where diverse and talented faculty and staff are dedicated to developing the next generation of leaders in architecture and design. By working at the BAC, you're joining a team of teams to collectively bring excellence in design education to all corners of the world.
Since 1889, the BAC has been combining academic learning with innovative experiential learning and making its programs accessible to diverse communities. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement. Learn more about our rich history and unique story here.
The position of Academic Advisor is a full-time position of 40 hours per week and provides advisement on the policies and procedures of the degree programs, with primary attention to the academic curriculum.
PRIMARY ESSENTIAL FUNCTIONS:
1. General Advising
- Advise a caseload of up to 250 students across bachelor and master degree programs, including online architecture
- Address school, work, and home/family life issues that may impact student success
- Assess student needs and make referrals to other BAC resources, as needed
- Provide guidance to students on the policies and procedures of the institution, as outlined in the BAC Catalog
- Clearly document meetings, maintain records, and abide by confidentiality standards in compliance with FERPA regulations
- Attend bi-weekly Student Support Committee Meetings
- Reach out and counsel students who receive Academic Warnings
- Conduct Academic Clearances for Portfolio Review eligibility
2. Course Sequencing
- Assist students in selecting appropriate courses based on their individual curriculum
- Counsel students on appropriateness of add, drop, and withdrawal decisions
3. Case Management of Students on Probation
- Complete Contract for Educational Progress (CEP) with each student on probation
- Conduct follow-up meetings as required by CEP
- Track probation students to report outcomes each semester.
- Earned bachelor degree required. Master degree in related field preferred.
- Prior experience in higher education, preferred. Those with experience or interest in disability services are strongly encouraged to apply.
Reporting to the Vice President of Academic Affairs, the Academic Affairs analyst works within the Academic Affairs team and is responsible for covering a wide range of varied and specialized administrative and analytical duties in support of the division. The position’s emphasis is on maximizing division functionality and efficiency in areas including accreditation, assessment, division initiatives, faculty support, day-to-day administration, and academic program development and review. This is a full-time exempt role.
The analyst, as a member of the Academic Affairs team, contributes to the completion of broader and more complex organizational projects and goals for Academic Affairs, with emphasis on strategic initiatives including academic and operational excellence. The analyst investigates and analyzes problems with broad administrative impact and implications; anticipates problems and addresses them proactively; effectively interprets, organizes, and presents information and ideas in written, oral, and presentation form; and trains others on new skills and procedures and provides lead work direction. Throughout these responsibilities, the analyst is expected to think critically, communicate clearly and with compassion, act ethically, and maintain confidentiality.
The Academic Affairs analyst is responsible for research, analysis, reporting, and evaluation functions for the division, supporting operations, processes, policy, and program areas. The analyst gathers and disseminates information related to Academic Affairs, including but not limited to the areas described above, promoting meaningful and multi-directional communication among students, faculty, administration, and staff. These duties require a working knowledge of and ability to apply principles, practices, and techniques applicable to the overall administrative operations of the office. While certain responsibilities within the division may be assigned primarily to one analyst, each analyst will be prepared to support all responsibilities should the need arise.
- Bachelor’s degree.
- Two years of administrative work experience leading to the development or improvement of policies, procedures, practices, or programs.
- Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
- Working knowledge of database programs such as PowerCampus.
- Ability to create queries in databases and use secure file transfer methods.
- Ability to rapidly learn relevant software programs.
- Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Working knowledge of, and ability to apply, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
- Knowledge of internal policies and procedures and outside regulations pertaining to the applicable program and/or administrative specialty.
- Working knowledge of operational and fiscal analysis and techniques.
- Ability to effectively communicate with all levels within the college and establish and maintain productive and effective, inclusive working relationships among diverse populations including staff, faculty, administration, students, and other internal and external constituents.
- Ability to accept constructive feedback and work cooperatively in group situations.
- The Academic Affairs analyst may supervise student assistants.
Finance & Administration
Director of Administrative Operations
Vice President of Finance & Admin.
This position reports to the Director of Administrative Operations. The Administrative Assistant Support Staff, Administrative Operations position’s primary responsibility is to assist in managing the copy center and mail room and act in the front desk Receptionist role on campus. This role will work synchronously within a team of staff to support these roles. This individual will be efficient and comfortable being assigned to various tasks around campus. This role must be able to work both independently as well as in a team environment. It requires the ability to multi-task, while maintaining complex schedules and managing administrative support which is essential. The ideal candidate will possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel. They must also be resourceful, a good problem solver, organized and have the ability to prioritize. They will be responsible for a steady completion of workload, in a timely manner, which is key to success in the position. Proficiency in MS Office with expertise in Microsoft Word, Excel, PowerPoint and Outlook are required. Concierge and customer service experience required.
- Perform reception duties which include greeting visitors, students and employees, answering phones, conference room scheduling, and various administrative functions
- Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
- Intake of mail and packages
- Administrative tasks as assigned, such as: maintenance of supplies, envelopes, packaging, paper, toners office and kitchen supplies
- Place and tracking service calls to vendors on all equipment, providing follow-up responses to any issues
- Support events, assist in setup, planning, ordering of supplies and catering as needed
- Prepare documents for various meetings/training/workshops as directed
- Update employee lists
- Keep logs of USPS stamp machine meters relative to expenditures and track departmental chargebacks
- Sort, scan and distribution of mail
- Pick up and drop of delivery of mail twice a day
- Manage USPS, FedEx, UPS, DHL mail packages
- Provide verification of destination and delivery confirmation
- Maintain employee database with location, name and status, creating and updating door tags as needed
- Setup department mail stops
- Provide copy service support, meeting requested time frame, pick up and drop off support, quality control ensuring work accuracy
- Keep a log of downtime, repairs and meter charges for all copiers printers
- Restock of paper, toner and check copier quality
- Maintain all logs and reporting documentation
- College Degree is a plus, High School diploma or GED required
- Prior receptionist experience a plus, i.e., or prior background in a service oriented environment such as Customer Service, Hospitality, or a Retail background preferred
- Must be willing to provide support to various departments as needed
- Must be computer savvy-including Microsoft Office products working with spreadsheets, word processing, scheduling and emails (Microsoft Word, Excel, Outlook, etc.)
- Keyboarding and windows environment PC skills
- The ideal candidate will possess excellent communication skills both verbal and written, strong interpersonal skills and attention to detail in a fast-paced environment
- Proven ability to work independently as well as in a team environment
- Competency in performing multiple functional tasks, set priorities and take initiative and meet deadlines
- Must have proven ability to handle sensitive data confidentially and with discretion
- Ability to lift up to 50 pounds with aid as needed
- Consistently adhere to business procedure guidelines
- Take direction from Supervisor or site manager
- Participate in cross-training
- Adhere to all safety procedures
- Perform other tasks as assigned
ADDITIONAL QUALIFICAITIONS AND SKILLS:
- Must be able to work an 8-hour day shift, Monday through Friday, however you may be asked to work evening and weekend hours as needed for event support. Flexibility will be considered.
- Duties will range from sitting at a desk to moving around the campus for mail delivery, copy jobs, event set-up and support.
The Boston Architectural College is an exciting environment for those candidates that appreciate an educational community that is global, highly focused, and incredibly passionate about its mission to provide excellence in design education emerging from practice and accessible to diverse communities.
To support our new strategic plan, the Human Resources team is re-designing our platforms and forming an innovative team to help drive our HR strategies and forge even stronger relationships with our academic community. As we work towards our strategic plan to expand globally, we are actively changing our approach to human resources and are looking for someone who excels in a partnership-centric environment with constant change and improvement.
Reporting to the HR Leader, the HR Coordinator/HRIS Administrator will be the primary HR interface with our BAC community and vendors. This high touch concierge role has a dual responsibility including triaging inquiries from all areas of our employee and management base and providing HRIS support for those needs. These requests are comprehensive in nature, supporting requests in the areas of hiring, use of the HRIS systems, compliance, reporting, and benefits administration. This role is also responsible for preforming and completing all HR related employee transactions in a timely manner. This role is critical in ensuring support excellence and data integrity in a time sensitive manner and contributing to leading practice solutions for our newly formed and innovative Human Resources team.
This is a hybrid role with flexibility for work offsite and on campus.
If you have two years of experience as an HR Coordinator or HRIS Administrator and possess a passion for partnering with a great HR team and community base and be part of our HR solutions, we will welcome the opportunity to explore your potential next move with you. Our comprehensive benefits offerings are highly competitive and include a very generous time-off policy for a work-life balance as well as the ability to access our academic offerings!
- Associates Degree in Human Resources or related business field
- Bachelor’s degree a plus
- Two years’ experience as an HR Coordinator or HRIS Administrator
The BAC hires part-time adjunct instructors on a rolling basis. Instructors are expected to have completed graduate degrees in their fields. Qualified applicants should email their resume or CV and a letter of interest to firstname.lastname@example.org.
Statement Of Equal Employment Opportunity and Non-Discrimination
The BAC is committed to providing equal opportunity in employment and education to all employees, students, and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, religion, color, sex, age, ethnic or national origin or ancestry, veteran status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in Uniformed Services, or any category protected by applicable state and federal laws.
Individuals may not be discriminated against in the terms and conditions of their employment or academic program or be subject to harassment in the workplace or academic environment. Such conduct is illegal under both federal and Massachusetts state law, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Violence Against Women Act, Massachusetts General Laws chapter 151B, § 4, Massachusetts General Laws chapter 151C, § 2, and Massachusetts General Laws chapter 214, § 1C. Furthermore, conduct prohibited under this policy is incompatible with the values and mission of the BAC and is strictly prohibited by the BAC. Unlawful discrimination, harassment, and retaliation by officers, faculty, managers, supervisors, employees, students, vendors, clientele, and contractors will not be tolerated.
Inquiries concerning the BAC equal opportunity policy may be referred to the Director of Human Resources Development, email@example.com.
- Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.
- Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
- Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.