The BAC cultivates an engaging and collaborative environment where diverse and talented faculty and staff are dedicated to developing the next generation of leaders in architecture and design. By working at the BAC, you're joining a team of teams to collectively bring excellence in design education to all corners of the world.
Since 1889, the BAC has been combining academic learning with innovative experiential learning and making its programs accessible to diverse communities. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement. Learn more about our rich history and unique story here.
The position of Academic Advisor is a full-time position of 40 hours per week and provides advisement on the policies and procedures of the degree programs, with primary attention to the academic curriculum.
PRIMARY ESSENTIAL FUNCTIONS:
1. General Advising
- Advise a caseload of up to 250 students across bachelor and master degree programs, including online architecture
- Address school, work, and home/family life issues that may impact student success
- Assess student needs and make referrals to other BAC resources, as needed
- Provide guidance to students on the policies and procedures of the institution, as outlined in the BAC Catalog
- Clearly document meetings, maintain records, and abide by confidentiality standards in compliance with FERPA regulations
- Attend bi-weekly Student Support Committee Meetings
- Reach out and counsel students who receive Academic Warnings
- Conduct Academic Clearances for Portfolio Review eligibility
2. Course Sequencing
- Assist students in selecting appropriate courses based on their individual curriculum
- Counsel students on appropriateness of add, drop, and withdrawal decisions
3. Case Management of Students on Probation
- Complete Contract for Educational Progress (CEP) with each student on probation
- Conduct follow-up meetings as required by CEP
- Track probation students to report outcomes each semester.
EDUCATIONAL CRITERIA: Earned bachelor degree required. Master degree in related field preferred.
EXPERIENCE REQUIREMENTS: Prior experience in higher education, preferred. Those with experience or interest in disability services are strongly encouraged to apply.
Reporting to the Vice President of Academic Affairs, the Academic Affairs analyst works within the Academic Affairs team and is responsible for covering a wide range of varied and specialized administrative and analytical duties in support of the division. The position’s emphasis is on maximizing division functionality and efficiency in areas including accreditation, assessment, division initiatives, faculty support, day-to-day administration, and academic program development and review. This is a full-time exempt role.
The analyst, as a member of the Academic Affairs team, contributes to the completion of broader and more complex organizational projects and goals for Academic Affairs, with emphasis on strategic initiatives including academic and operational excellence. The analyst investigates and analyzes problems with broad administrative impact and implications; anticipates problems and addresses them proactively; effectively interprets, organizes, and presents information and ideas in written, oral, and presentation form; and trains others on new skills and procedures and provides lead work direction. Throughout these responsibilities, the analyst is expected to think critically, communicate clearly and with compassion, act ethically, and maintain confidentiality.
The Academic Affairs analyst is responsible for research, analysis, reporting, and evaluation functions for the division, supporting operations, processes, policy, and program areas. The analyst gathers and disseminates information related to Academic Affairs, including but not limited to the areas described above, promoting meaningful and multi-directional communication among students, faculty, administration, and staff. These duties require a working knowledge of and ability to apply principles, practices, and techniques applicable to the overall administrative operations of the office. While certain responsibilities within the division may be assigned primarily to one analyst, each analyst will be prepared to support all responsibilities should the need arise.
- Bachelor’s degree.
- Two years of administrative work experience leading to the development or improvement of policies, procedures, practices, or programs.
- Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
- Working knowledge of database programs such as PowerCampus.
- Ability to create queries in databases and use secure file transfer methods.
- Ability to rapidly learn relevant software programs.
- Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Working knowledge of, and ability to apply, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
- Knowledge of internal policies and procedures and outside regulations pertaining to the applicable program and/or administrative specialty.
- Working knowledge of operational and fiscal analysis and techniques.
- Ability to effectively communicate with all levels within the college and establish and maintain productive and effective, inclusive working relationships among diverse populations including staff, faculty, administration, students, and other internal and external constituents.
- Ability to accept constructive feedback and work cooperatively in group situations.
- The Academic Affairs analyst may supervise student assistants.
The Digital Marketing & Content Specialist is a full-time exempt position of 40 hours a week reporting to the Director of Marketing and Communications. The BACs Marketing and Communications Team is a small, nimble team responsible for all of the Colleges marketing, branding, institutional communications, public relations, social media, website content and graphics. The Digital Marketing & Content Specialist plays a significant role in communicating what distinquishes the BAC and its programs from its competitors; building social connections with key stakeholders--including employees, BAC students and alumni, the professional community, media, and informing and engaging with the community to promote news and accomplishments at the BAC.
PRIMARY ESSENTIAL FUNCTIONS:
- Working with the marketing and communications team, develop a comprehensive digital content strategy and calendar for all the colleges official print and digital communications channels in support of the Colleges recruitment, advancement and reputational goals.
- In collaboration with the director of marketing and communications produce official College publications including writing features
- Develop social media campaigns to enhance engagement and drive traffic to BAC website with emphasis on Twitter, Facebook, Instagram, and LinkedIn.
- Manage institutional electronic communications through Campaign Monitor.
- Write newsworthy and targeted content to be shared with local press, influencers, bloggers, and provide media relations support.
- Monitor media coverage involving the institution.
- Collaborate with the Web Marketing Specialist to ensure website kept up to date and consistent with branding and editorial guidelines
- Support production and execution of institutional events using digital media outlets.
- Support additional needs throughout institution, including governance, education, and enrollment management.
- Other duties as assigned.
- Candidate must be able to work evening and weekend hours as needed.
EDUCATIONAL CRITERIA: Earned Bachelor degree from an accredited institution, required.
- Bachelors degree required in Communications, Advertising, Marketing, Journalism or related field.
- 2 or more years in an office setting, experience in higher education a plus and experience managing or working in a web content CMS a plus.
- Non Profit Experience a Plus
- Ability to work effectively in a team-based environment, to take initiative, and to meet deadlines.
- Strong written, verbal and interpersonal communication skills are required, as are a commitment to customer service and the ability to work effectively with internal and external constituencies.
- Ability to develop innovative ideas related to new social media ventures and campaigns. Strong analytical skills and ability to think critically.
- Proficiency in Microsoft Office. Knowledge of or ability to learn across BAC communications systems in place, listed above, and ability to train others.
- Success in this position requires the ability not only to maintain the confidentiality of BAC records and adherence to FERPA, but also the ability to discern when it is appropriate to divulge privileged information.
This position has a dual reporting structure and reports equally to the Controller and the Director of Administrative Operations. The Payroll & Accounts Payable (AP) specialist will be responsible for preforming all aspects of bi-weekly payroll processing. This position will collect and enter payroll setup data, review compensation for accuracy, ensure payroll is processed timely, resolve any payroll errors, and process checks as necessary. This position will also be responsible for payroll close and IRS reporting. In addition, this position is responsible for day-to-day aspects of processing payables, managing the vendor master file, and overseeing the corporate card reconciliation process.
PRIMARY ESSENTIAL FUNCTIONS:
- Payroll and Accounts Payable Specialist will maintain and process Bi-Weekly Payroll
- Record all payroll and benefits-related activity in the general ledger
- Obtain, enter, calculate, and verify timesheets for employees
- Address and resolve employee changes and complaints relating to the payroll system
- Identify and resolve issues prior to payroll deadlines
- Maintain all payroll records; manage year-end W-2
- Manage the AP process, including all vendor records, paying vendor invoices, timely and accurately, and coding to appropriate accounts
- Review and process all employee reimbursement request, ensuring proper documentation has been provided
- Manage and reconcile corporate credit cards, coding to appropriate accounts and if needed, follow up with staff, for applicable information to process
- Maintain all accounts payable and vendor records
- Assist in managing and maintaining the annual 1099 reporting process
- Participate in special projects, and other duties, as requested
- Report to department supervisor regarding daily activities and issues
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Supports the month-end and year-end close processes, including assisting in audit support.
EDUCATIONAL CRITERIA: Â High school diploma, GED, or equivalent required. Bachelors degree in accounting, finance, or related field a plus
- 1 year previous payroll experience
- Accounts payable experience is a plus
- Higher education or non-profit experience is a plus.
- Strong accounting skills
- Excellent time management and organizational skills
- Proficient data entry and analysis
- Strong knowledge of tax and wage laws
- Excellent written and verbal communication skills, analytical, and problem-solving skills.
- Must show attention to detail, possess exceptional organizational, interpersonal and communication skills.
- Ability to work well collaboratively, take initiative, be self-motivated and maintain congeniality and productivity under pressure.
- Energetic with demonstrated ability to multitask.
- Computer literacy, including high competency in payroll systems (Paycom a plus), PC software, Microsoft Office, Microsoft Excel spreadsheets and being able to learn software and database programs.Â
- Must be adept with email and the internet.Â
- A demonstrated willingness to learn is essential.
- Demonstrated ability to self-direct and work independently
The Web Marketing Specialist is a full-time exempt position of 40 hours a week within the Marketing and Communications Team, reporting to the Director of Marketing and Communications and residing under Enrollment Management.
PRIMARY ESSENTIAL FUNCTIONS:
- Responsible for daily updates audits, and management of the College's website, utilizing the BAC’s web content management software (CMS)
- Manage 25+ content providers in departments across the College, ensure that key updates are made on timely basis to critical areas of the site, that content standards are met across the website.
- Primary interface with Associate Director of IT/Web Systems to ensure content provider’s proper use of BAC’s content management system.
- Maintain a consistent look and feel throughout all web properties.
- Consult with faculty and staff to gather requirements for website development and needs.
- Works simultaneously on multiple projects, with the ability to serve as leader and/or participant on project teams within the College.
- Create standard page layouts and procedures that will reduce inconsistencies/errors and locate problems across the College's web pages.
- Manage and lead future web-based projects.
- Other duties as assigned.
- Manage daily web updates and maintenance requests from stakeholders with the BAC’s web content management system (Ingeniux)
- Produce new web pages and other web properties to help meet BAC’s marketing goals
- Troubleshoot development and production issues across multiple web projects
- Optimize site content with SEO best practices using proper HTML/CSS, website information architecture, and digital assets
- Educate and advise internal stakeholders including marketing and IT teammates, faculty and staff with updated accessibility compliances and SEO best practices.
- Lead efforts to improve the BAC’s web presence and user experience across devices and browsers by analyzing web traffic data
Automation Marketing/ CRM
- Create and manage CTAs, forms, landing pages, marketing emails, and communication workflows in HubSpot (interfaces with Salesforce)
- Develop and refine the BAC’s marketing automation strategy across the lead generation funnel
- Manage leads and email lists for the BAC’s digital marketing campaigns
- Monitor and analyze campaign performance metrics, and report on campaign results and recommend adjustments to optimize performance as requested
- Troubleshoot any issues related to automation marketing, in particular API integration with CRM (Salesforce)
- Provide guidance to key stakeholders and work with teammates and vendors on updated marketing automation functions
- Team and Interpersonal Skills: Build positive relationships with other team members including support staff and senior staff.
- Service Orientation: Customer service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
- Confidentiality and Discretion: Ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information
- Willingness and Ability to Learn New Technologies Quickly: Training will be provided for some technologies while others will require more self-directed learning.
SUPERVISORY RESPONSIBILITIES: N/A
EDUCATIONAL CRITERIA: Bachelor’s degree required; Marketing or Communications degree preferred.
- 2 or more years of digital marketing experience, including but not limited to SEO/SEM, email marketing, paid ads, web analytics, and inbound marketing. Experience in HTML and CSS.
- Experience with web content management systems, automation marketing, and customer relationship management systems
- Strong analytical skills and ability to think critically
- Proficiency in Microsoft Office and Adobe Creative Suites
- Knowledge of or ability to learn across BAC communications systems in place, and ability to train others.
- Ability to work effectively in a team-based environment, to take initiative, and to maintain collegiality and productivity under pressure.
- Exceptional communication, organization, and interpersonal skills.
- The Candidate may work evening and weekend hours as needed.
WORK SCHEDULE REQUIREMENTS: None
The BAC hires part-time adjunct instructors on a rolling basis. Instructors are expected to have completed graduate degrees in their fields. Qualified applicants should email their resume or CV and a letter of interest to firstname.lastname@example.org.
Statement Of Equal Employment Opportunity and Non-Discrimination
The BAC is committed to providing equal opportunity in employment and education to all employees, students, and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, religion, color, sex, age, ethnic or national origin or ancestry, veteran status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, veteran or military status, membership in Uniformed Services, or any category protected by applicable state and federal laws.
Individuals may not be discriminated against in the terms and conditions of their employment or academic program or be subject to harassment in the workplace or academic environment. Such conduct is illegal under both federal and Massachusetts state law, including Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Violence Against Women Act, Massachusetts General Laws chapter 151B, § 4, Massachusetts General Laws chapter 151C, § 2, and Massachusetts General Laws chapter 214, § 1C. Furthermore, conduct prohibited under this policy is incompatible with the values and mission of the BAC and is strictly prohibited by the BAC. Unlawful discrimination, harassment, and retaliation by officers, faculty, managers, supervisors, employees, students, vendors, clientele, and contractors will not be tolerated.
Inquiries concerning the BAC equal opportunity policy may be referred to the Director of Human Resources Development, email@example.com.
- Team and Interpersonal Skills: Success in this position requires positive relationships with other team members including support staff and senior staff.
- Service Orientation: Success in this position requires a service-oriented perspective in which, to the greatest extent possible, treat students and other employees in such a way that they feel well served by a professional representative of the BAC.
- Confidentiality and Discretion: Success in this position requires the ability not only to maintain the confidentiality of student and employee records, but also the ability to discern when it is appropriate to divulge privileged or confidential information.